'''For a brief overview of the system, please check this video:''' [[File:youtube.jpg|40px|link=https://youtu.be/rrG6ImhtWHQ]]

=='''Get started with Protemos'''==

'''To start working with Protemos, create your account in the system by completing the following steps:'''

1. Press the "'''CREATE PROTEMOS ACCOUNT'''" button at the website ''' [https://protemos.com www.protemos.com] '''

[[File:Create account 3.png|border|440px]]

2. It will bring you to the ''' [https://cloud.protemos.com/account/create Create Account] ''' page:

[[File:create enterprise account page.jpg|border|440px]]

3. Select your account type:

[[File:account type selection.jpg|border|400px]]

'''''Enterprise''': select this option if you are going to assign jobs to in-house translators, freelancers or other companies.''

''If you select this, the system will have supplier’s functionality and you will be able to assign jobs to your suppliers.''

'''''Freelance''': this is a light and free version of the system. Select this option if you are doing all jobs alone and do not subcontract freelancers.''

''If you select this, you will not be able to create suppliers in the system and assign jobs to them. Upgrade to Enterprise version is possible if desired.''

3. Fill in all the boxes and tick the "I'm not a robot" checkbox.

Please read our '''Privacy policy''' and '''Terms of service'''. To do so, click the corresponding links (highlighted in blue).

If you accept the conditions, click the "'''Sign up'''" button:

[[File:Robot.png|border|350px]]

4. After pressing the "'''Sign up'''" button, the account will be set up and you will see a welcome screen to start working with the system.

5. Press the "'''OK, let’s get started!'''" button:

[[File:welcome page n.jpg|border|440px]]

The system setup wizard will be displayed:

[[File:Wiz serv.png|border|1000px]]

6. Enter data for each menu entry:

'''Services''' are the services you provide. In addition to translation and proofreading, you can indicate any other services such as layout design, OCR, etc.

'''Language pairs''' are your language pairs.

'''Units''' are units to measure the volume of work. For example, hours, words, pages, etc.

'''Specializations''' are your specializations.

'''Currencies''' are the currencies you work with such as US dollars or euros. Indicate the main currency of the system here. The system will use it for accounting.

'''Payment methods''' are the payment details. They will be used in the invoices the system will generate to send to your clients.

To navigate in the menu entries, use a dedicated navigation menu:

[[File:Wiz next.png|border|1000px]]

Don’t worry if you select something wrong. You’ll be able to change these values in '''[[System settings]]'''.

7. Having completed all the entries, press the "'''Complete wizard'''" button:

[[File:Wizard completed.png|border|300px]]

8. The following screen will be displayed:

[[File:Main menu.png|border|800px]]

This means that your account has been created and you can start working with Protemos.

However, before you start working with the projects in the system, you need to add your clients and vendors in it.

These areas will be addressed in the following sections.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''Sign up with ProZ.com'''===

If you already have ProZ.com account, you may create a new Protemos account with your ProZ.com credentials right away.

To do so, click the '''"Sign up with ProZ.com"''' button:

[[file:Sign up with ProZ.jpg|border|900px]]

More details '''[[ProZ.com integration#Sign up with ProZ.com|here]]'''.

=='''My profile settings'''==

On the "'''My Profile'''" page you can update your personal information, the time zone you are located in, change your username and account password, and link your ProZ.com account.

To do so, go to the '''My profile''' menu:

[[file:My profile menu.png|border|900px]]

For more detailed information, please see the '''[[My profile|My profile]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

=='''System values settings'''==

You can change and set system values in the '''Settings''' menu:

[[File:Settings enterprise.png|border|150px]]

Each of these menu screens is described below.

==='''Settings=>Account''' ===

On the "'''Account'''" page you can complete or update general information, upload the logo of your company, delete your account.

===='''Account info'''====

The "'''Account info'''" section contains common information about your company.

Here you can amend information about your company and change the account owner.

To edit general information, press the "'''Update'''" button:

[[File:Account info section.jpg|border|800px]]

Click "'''Update'''" to confirm changes after editing:

[[File:Update account details.jpg|border|400px]]

To change the account owner press "'''Change account owner'''" (this option is available only for the owner of an account):

[[File:Upd acc owner but.jpg|border|800px]]

Assign a new owner and press the "'''Update'''" button to сonfirm changes:

[[File:change account owner page.jpg|border|440px]]

For more info, please see the '''[[Change account owner]]''' page.

===='''Company logo image'''====

Here you may upload a logo which will be displayed in all documents generated by the system: invoices, POs, Quotes etc.

Press the "'''Upload new'''" button to upload the logo:

[[File:COMPANY LOGO.jpg|border|1000px]]

'''Note:''' Only PNG and JPEG images with a maximum size of 350x350 pixels are supported.

===='''Account deletion'''====

You can immediately and permanently delete all your account data and files from the server.

To do so, press the '''"Delete account"''' button:

[[File:Account deletion.jpg|border|1000px]]

More details '''[[Delete account|here]].

==='''Settings=>License''' ===

When you are registering your account, you get a free one-month trial license. It works just like a normal license, with no limitations.

On the '''License details''' page you can see:

- your license status;

- your license type;

- active managers limit (the number of users with different access rights that can work in the system simultaneously);

- when your license expires;

- the time left before the expiration date of your license.

When the trial period is over, the account owner may request a license by pressing the "'''Request license'''" button:

[[File:Licensening.png|border|1000px]]

It will open the '''[[Licensing#Requesting license|Request license]]''' page where you can enter the number of managers you need to work simultaneously in your system and select the license period.

'''Note:''' You can add as many managers as you wish, but only the licensed number of them will be able to log in at the same time.

For more info on licensing, please see the '''[[Licensing]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''Settings=>Default settings'''===

The "'''Default settings'''" menu lets you define the following settings:

*'''Default time zone for new users''': the time zone that will be added by default to all newly created manager, client, and vendor profiles (unless you don't indicate the different one).

*'''Default currency''': the currency you are using for balances and reporting. For more info, please see the '''[[Currencies]]''' page.

*'''Default payment method''': the method which will be added by default to all your invoices unless you don't indicate the different method for specific client or invoice.

*'''Default payment terms''': standard payment terms for all your clients. It defines how soon the payment should be made after issuing the invoice. You can set different method for an individual client.

*'''Default PDF page size''': here you can set the size of the PDF page for invoices generated by the system.

*'''Default PDF page orientation''': here you can set the PDF page orientation for invoices generated by the system.

*'''Default PDF locale''': here you may specify the default locale (language,date and time) of invoices for all newly created clients and vendors. You may also define it individually for a '''[[Client default settings#PDF locale of client invoices|'''particular client]]''' or '''[[Vendor default settings change#PDF locale of vendor invoices|'''vendor]]'''.

*'''Client invoicing manager''': here you can define one of your managers as the default recipient of system notifications about overdue clients invoices etc.

To change any of the settings mentioned above, click "'''Update'''":

[[File:Account default settings 1.36.png|border|1100px]]

For more info, please see the''' [[Update account default settings]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''Settings=>System Values''' ===

This menu screen contains several submenus:

[[File:SM sys values.png|border|300px]]

Each of them is described below.

===='''Language pairs'''====

Use this menu to add, update the language pairs you work with, delete, or disable them:

[[File:Language pairs page.png|border|800px]]

*[[Add language pairs|"'''New language pairs'''"]] - opens the language pairs creation page where you can create various language pairs combinations of source and target languages.

*[[Update language pair|"'''Update'''"]] - opens the language pair update page where you can change languages for a particular language pair.

*"'''Delete'''" - deletes the language pair.

'''Note:''' You can’t delete the pairs of languages that you have already used in the system ''("Yes" in the column "Іn use" and no "Delete" button)'', but you can disable them.

*'''[[Disable language pair|"Disable" ]] ''' - disables the language pair. You can use this option if you don't want to see this language pair in the drop-down list when choosing a language, for instance, while creating a new project.

*'''"Enable"''' - enables the language pair (the button appears after you disable the language pair).

===='''Services'''====

Use this menu to add, update or delete the services your company provides:

[[File:SS services.jpg|border|800px]]

* [[Create service|"'''New service'''"]] - opens the service creation page. Here you can create as many services as you wish.

* [[Update service|"'''Update'''"]] - opens the services update page where you can change the name of a particular service.

*"'''Delete'''" - deletes the service.

'''Note:''' You can’t delete services that you have already used in the system ''("Yes" in the column "Іn use" and no "Delete" button)'', but you can ''' [[Update service#Disable service|disable]] ''' them.

===='''Specializations'''====

Here you can add, update or delete the specializations your company works with:

[[File:specialization list page.jpg|border|800px]]

* [[Create specialization|"'''New specialization'''"]] – opens the specialization creation page. Here you can create every possible specializations you may wish.

* [[Update specialization|"'''Update'''"]] – opens the specialization update page where you can change the name of a particular specialization.

*"'''Delete'''" – deletes the specialization.

'''Note:''' You can’t delete specializations that you have already used in the system ''("Yes" in the column "Іn use" and no "Delete" button)'', but you may '''[[Update specialization#Disable specialization|disable]]''' them.

===='''Units'''====

Use this menu to set units to measure the volume of your work (words, hours, pages, etc.).

Here you can add any measurement units you need, update, and delete them:

[[File:units list page.jpg|border|800px]]

* [[Create unit|"'''New unit'''"]] – opens the unit creation page where you can create as many measurement units as you need.

* [[Update unit|"'''Update'''"]] – opens the unit update page. Here you can change the name of a particular unit.

*"'''Delete'''"– deletes the unit.

'''Note:''' You can’t delete units that you have already used in the project ''("Yes" in the column "Іn use" and no "Delete" button)''.

===='''Currencies'''====

Use this menu to add currencies that will be used in the system.

For example, one client can pay in US dollars while others can choose euros, and you can pay to vendors in local currency.

On this page, you can: add currencies, set any currency as default, disable or delete currencies, check exchange rates history.

[[file:currencies list page.jpg|border|900px]]

[[Currencies#Add currencies|"'''Add currency'''"]]- opens the menu where you can add desired currency. You can add as many currencies as you need.

[[Currencies#Exchange rates history|"'''Exchange rates history'''"]]- shows the exchange rates on the selected date.

[[Currencies#Set currency as default|"'''Set as default'''"]] - sets the selected currency as default. If you change the default currency,

all reports and project balances will be rebuilt and recalculated in a new default currency.

[[Currencies#Disable and delete currencies|"'''Disable'''"]] - disables the currency.

[[Currencies#Disable and delete currencies|"'''Delete'''"]] - deletes the currency. You can't delete the currency that is already in use in the system,

but you can disable it in case this currency no longer needed.

'''Note''': Protemos is connected to the currency conversion service so the exchange rate is updated on a daily basis.

That’s why you can always see the correct summary in your default currency.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''Settings=>Payment methods''' ===

Enter your payment details here so the clients can pay you.

On this page, you can: add various payment methods, change the default payment method and terms, update, disable or delete them.

[[file:Payment methods.png|border|900px]]

[[Create payment method|"'''Add payment method'''"]] - opens the menu where you can create a new payment method.

"'''[[Change default settings]]'''" - here you can change the default payment method and currency.

Define in how many days invoices should be paid, the default PDF page size for your invoices and vendor invoicing contact.

[[Update payment method|"'''Update'''"]] - opens the page where you can renew payment method details.

"'''Disable'''" - disables the payment method.

"'''Delete'''" - deletes the payment method.

'''Note''': You can’t delete payment methods that you have already used in the system ''("Yes" in the column "Іn use" and no the "Delete" button).''

 But you can disable them in case these payment methods no longer needed.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''Settings=>Taxes''' ===

You can define several taxes in the system, link them to the clients and vendors, and add them to your invoices.

This menu screen contains several submenus:

[[file:Taxes menu.jpg|border|300px]]

Each of them is described below.

===='''Taxes list'''====

To create a list of taxes, go to '''Settings=>Taxes=>Taxes list:'''

[[file:Taxes menu list.png|border|300px]]

Here you may define the necessary number of taxes that will be used in the system.

To add a new tax, press the '''"New tax"''' button:

[[file:Taxes list.jpg|border|900px]]

Enter a name of the tax, select the type, and specify its sort order in invoices:

[[file:Add new tax new.png|border|500px]]

Press '''"Create"''' to add the new tax to the list.

For more info, please see the '''[[Taxes#Taxes list|Taxes list]]''' section.

===='''Default clients taxes set'''====

To create a default clients taxes set, go to '''Settings=>Taxes=>Default clients taxes set''':

[[file:Taxes menu default clients.png|border|300px]]

To add a default percentage tax, press the "Add default persentage tax" button:

[[file:Add def cl percentage tax.png|border|900px]]

Select the tax name from the drop-down list (first, it should be created in: '''Settings=>Taxes=>Taxes list''' as described '''[[Enterprise edition user manual#Taxes list|above]]'''):

Enter its default value and press '''"Create"''':

[[file:New def cl perc VAT 2.png|border|700px]]

You may add as many taxes as you need.

The system will be adding this set of taxes to each client when you issue invoices.

For more info, please see the '''[[Taxes#Default clients taxes set|Default clients taxes set]]''' section.

 '''Note ''': Apart from that, you may define an individual set of taxes for each client. It will override the default clients taxes set value.'''

For more info on individual sets creation, please see the '''[[Taxes#Custom taxes set for individual client|Custom taxes set for individual client]]''' section.

===='''Default vendors taxes set'''====

To create a default vendors taxes set, go to '''Settings=>Taxes=>Default vendors taxes set''':

[[file:DVTset menu.png|border|300px]]

Then press the '''"Add default tax"''' button:

[[file:VTS add default tax.jpg|border|1000px]]

Select the tax name from the drop-down list (first, it should be created in: '''Settings=>Taxes=>Taxes list''' as described '''[[Enterprise edition user manual#Taxes list|above]]'''):

Enter its default value and press '''"Create"''':

[[file:VTS tax name choosing2.jpg|border|600px]]

The new tax will appear in the default vendors taxes set.

You may add as many taxes as you need.

The system will be adding this set of taxes to each vendor when you issue invoices.

For more info, please see the '''[[Taxes#Default vendors taxes set|Default vendors taxes set]]''' section.

 '''Note ''': Apart from that, you may define an individual set of taxes for each vendor. It will override the default vendors taxes set value.'''

For more info on individual sets creation, please see the '''[[Taxes#Custom taxes set for individual vendor|Custom taxes set for individual vendor]]''' section.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''Settings=>Object codes'''===

Use this menu to set the number of your next invoice, project, payment, job etc.

To update the next object identification numbers or the object code prefixes press the "'''Update next IDs'''" or "'''Update code prefixes'''" buttons correspondingly:

[[File:Object codes buttons.jpg|border|900px]]

For more info, please see the '''[[Update object codes]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''Settings=>Deadline reminders'''===

The system notifies you about overdue projects, jobs, and invoices by email. You can switch these notifications off/on by clicking "'''Update'''":

[[File:Deadline reminders 1.36 new.png|border|1100px]]

For more info, please see the '''[[Update deadline reminders settings]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''Settings=>SMTP Server'''===

By default, the system sends all email messages from Protemos own email server, but you can change this and make the system use your own server.

To do this, click "'''Update'''":

[[File:SMTP server.jpg|border|900px]]

For more info, please see the '''[[Update SMTP server configuration]]''' page.

==='''Settings=>Vendor portal'''===

Go to '''Settings=>Vendor portal''':

[[file:VP menu.png|border|150px]]

This menu allows you to adjust vendor portal related settings and embed your standard agreement with new vendors into the system.

It consists of two sections described below.

===='''Vendor portal settings'''====

Here you can define the following settings:

*'''Invoicing by vendors''' - here you can enable or disable the ability to create invoices by your vendors.

*'''Invoicing manager''' - here you can define one of your managers as the default recipient of notifications when your vendors create invoices.

*'''Vendor application form''' - allows you to enable or disable the ability to submit applications by your vendors.

*'''Vendor application manager''' - here you can define one of your managers as the default recipient of notifications when your vendors submit their applications.

*'''Vendor application URL''' - you can post the vendor application URL on your corporate website or send it to new vendors so that they can submit their applications to you.

To change any of the above-mentioned settings (except for the Vendor application URL), click "'''Update'''":

[[file:VP settings update.png|border|1100px]]

For more info on vendor applications, please check the '''[[Vendor application URL]]''' page.

===='''Agreement with new vendors'''====

In this section you can embed your standard agreement with your vendors into the system, so they will have to accept it before working with you.

Press '''"Create agreement"''' to add the agreement:

[[file:Add agreemment.jpg|border|900px]]

For more info, please see the '''[[Vendor portal#Agreement with new vendors|Agreement with new vendors]]''' section.

==='''Settings=>Integrations'''===

[[File:Settings integration 1.png|border|250px]]

This menu screen contains three submenus. Each of them is described below.

===='''ProZ.com integration'''====

Protemos is integrated with '''ProZ.com''' - the world's largest community of translators.

To enable ProZ.com integration, go to '''Settings=>Integrations=>ProZ.com''':

[[file:Settings Proz 1.png|border|250px]]

It will bring you to the '''ProZ.com integration''' page.

Here you can enable, check linked profile or disable ProZ.com integration for your account:

[[file:ProZ integr page.jpg|border|1100px]]

'''[[ProZ.com integration#Enable ProZ.com integration|"Enable"]]''' - opens the ProZ.com login page where you can enter your username and password to enable integration.

'''[[ProZ.com integration#Check linked profile|"Profile URL"]]''' - you may open your ProZ.com profile page by clicking the link.

'''[[ProZ.com integration#Disable ProZ.com integration|"Disable"]]''' - disables the integration.

A link to your ProZ.com profile and the "'''Disable'''" button will appear after you enable ProZ.com integration for your account.

====='''Link users in Protemos with one ProZ.com account'''=====

*You may link your ProZ.com account to be able to log into your Protemos account with ProZ.com credentials in one click.

For more details, please see the '''[[ProZ.com integration#Link Enterprise account in Protemos with one ProZ.com account|Link Enterprise account in Protemos with one ProZ.com account]]''' section.

*In case you also have several Vendor and(or) Freelance accounts in Protemos, you can link them all with your ProZ.com account, and '''[[ProZ.com integration#Switch users without re-login|switch between your accounts without re-login]]'''.

For more details, please see the '''[[ProZ.com integration#Link Vendor and Freelance accounts in Protemos with one ProZ.com account|Link Vendor and Freelance accounts in Protemos with one ProZ.com account]]''' section.

===='''SmartCAT integration'''====

Protemos is integrated with SmartCAT system, so you can create projects and quotes in Protemos, and then copy them to SmartCAT (and vice versa).

To enable SmartCAT integration, go to '''Settings=>Integrations=>SmartCAT''':

[[file:Settings CAT.png|border|250px]]

It will bring you to the SmartCAT integration page.

Here you can enable, update or disable SmartCAT integration for your account:

[[file:SmartCAT API.jpg|border|1000px]]

''The "'''Update'''" and "'''Disable'''" buttons will appear after you enable SmartCAT integration for your account.''

If you do not have SmartCAT account you can register it directly from the '''SmartCAT integration''' page.

Here you can also get a SmartCAT API key for Protemos, as it differs from your normal SmartCAT username and password.

To do so, please click the corresponding links:

[[File:SmartCAT links.jpg|border|900px]]

For more info on SmartCAT integration, SmartCAT-related project and quotes creation, please see the '''[[SmartCAT integration]] '''page.

===='''TQAuditor integration'''====

Protemos is integrated with TQAuditor - the system for evaluation and monitoring translation quality.

To enable TQAuditor integration for your account, go to '''Settings=>Integrations=>TQAuditor''':

[[file:Settings TQ.png|border|250px]]

Then you need to press the "'''Enable'''" button:

[[File:TQAUDITOR API CREDENTIALS enable.jpg|border|1000px]]

For more info on TQAuditor integration, please see the '''[[TQAuditor integration]] '''page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

=='''Users'''==

Use this menu to add new users who will use the system just as you do.

For example, if there are several project managers in your team, you can create a separate account with the necessary level of access rights for each of them.

[[File:Users menu.jpg|border|150px]]

This menu screen contains several submenus. Each of them is described below.

==='''Users list'''===

[[File:Users menu users list.jpg|border|150px]]

Use this menu to add a new account user, fill in or renew all basic information about a particular user.

To add a new user, press the "'''New user'''" button:

[[file:Ent.users 2.jpg|border|1200px]]

It will open the '''New user''' page. After you fill in the boxes press the "'''Save'''" button:

[[file:New user.jpg|border|700px]]

If you mark the '''"Can login"''' checkbox, the system will send an invitation to the user to join your company on Protemos once you finish creating the user.

You may leave the checkbox unmarked and send the invitation later.

'''Note''': your user will not be able to log into the system if you disable "'''Can login"''' button.

For more info, please see the '''[[Create user]]''' page.

'''Note''': use the [[Access rights|"'''User groups'''"]] box to select the group to relate your users to. This will define the user’s access rights.

On the '''Users''' page, you can also [[Update user| '''Update user''']] information.

Alternatively, users can be added by clicking the [[Enterprise edition user manual#New user|'''New user''']] menu.

For more info, please read the section below.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''New user'''===

Use this menu to add a new account user:

[[File:Users menu New user.jpg|border|150px]]

For more information on how to add users, please see the '''[[Create user]]''' page.

==='''Access rights'''===

Use this menu screen to define access rights for various user groups:

[[File:Users menu access.jpg|border|150px]]

For more information, please see the '''[[Access rights]]''' page.

=='''Add clients'''==

You can add clients manually, one by one, or import their list from an Excel file. Each of these options is described below.

==='''Add clients manually'''===

There are two ways to add new clients manually:

1. Press the '''Clients''' menu on the top panel and then click '''New client''':

[[File:Clients new 2.jpg|border|150px]]

2. Or you may go to '''Clients=>Clients list''':

[[File:Clients list.jpg|border|150px]]

Then press the "'''New client'''" button:

[[file:New client button.jpg|border|1000px]]

In both cases, you will be redirected to the '''New client''' page.

Enter the information about your client on the displayed screen. It consists of three sections:

*Use the '''General info''' section to enter general information about the client:

[[file:new client general info section.jpg|border|400px]]

*Use the '''[[Client view page – General tab#ProZ.com Blue Board| ProZ.com Blue Board]]''' section to enter the URL address of the client record on the ProZ.com Blue Board:

[[file:ProZ Blue Board section1.jpg|border|550px]]

*Use the '''Primary user''' section to enter the client’s contact person:

[[file:new client primary user section.jpg|border|440px]]

Press "'''Save'''" to display the client entry.

This page is intended for viewing and entering various client data and has the following tabs:

*On the '''[[Client view page – General tab|General info]]''' tab you may view, '''[[Update client details|update]]''' client info or '''"Delete"''' the client.

Here you can also check all the '''[[Client quick links|client-related objects]]''' and add necessary '''[[Manage client tags|tags]]''' to the client:

[[file:CV general 1.jpg|border|1000px]]

'''Note''': You can’t delete clients involved into recorded projects, invoices or payments.

In the '''[[Client view page – General tab#Primary user|Primary user]]''' section you can view and edit client's primary contact details:

[[file:Primary user.jpg|border|1000px]]

Here you may change the '''[[Client view page – General tab#ProZ.com Blue Board| ProZ.com Blue Board]]''' linked record and make an entry for your client:

[[file:Cl ProZ Blue sec Acme.jpg|border|1000px]]

You can also change your client's '''[[Client default settings|default settings]] ''':

[[file:Client default settings 2.png|border|1000px]]

*On the '''[[Client view page – Contact persons tab|Contact persons]]''' tab, you can view the list of client’s contacts, edit or delete them, and start creating new contacts.

If the client has several contact persons, they can all be entered in the '''Contact persons''' tab.

*On the '''[[Client view page – Prices tab|Prices]]''' tab, you can view the list of prices agreed with the client, edit or delete them, and start creating new prices.

*On the '''[[Taxes#Custom taxes set for individual client|Taxes]]''' tab, you can create a custom taxes set for this client. Here you may also define which taxes set should be applied (whether custom or default one) for this particular client.

*On the '''[[Client view page – Documents tab|Documents]]''' tab, you can upload and delete files related to the client.

==='''Import clients from Excel file'''===

If you already have a list of clients, contacts, and prices, you can easily import it without the need to enter such information manually.

Go to the '''[https://cloud.protemos.com/client/index Clients] ''' page and press the "'''Import from Excel'''" button:

[[file:clients import from xls.jpg|border|800px]]

For more info on clients data import, please see the '''[[Import clients from Excel]]''' page.

Here you can also export a displayed list of clients to Excel by pressing the "'''Export to Excel'''" button:

[[file:clients export to xls.jpg|border|800px]]

For more info on clients data export , please see the '''[[Clients list#Export to Excel| Export clients data to excel]]''' page.

For more info on clients, please see the '''[[Clients]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

=='''Add vendors'''==

If you assign jobs to other vendors, you need to add each of them to the system.

You can add vendors manually, one by one, or import their list from an Excel file. Each of these options is described below.

==='''Add vendors manually'''===

There are two ways to add new vendors manually:

1. Press the '''Vendors''' menu on the top panel and then click '''New vendor''':

[[File:Vendors menu new v.jpg|border|150px]]

2. Or you may go to '''Vendors=>Vendors list''':

[[File:Vendors menu V list.jpg|border|150px]]

Then press the "'''New vendor'''" button:

[[file:New vendor button.jpg|border|1000px]]

In both cases, you will be redirected to the '''[[Create vendor|New vendor]]''' page.

First, you will see the '''Type''' box. You can select any of the three vendor types:

*'''Company''' is a contractor company.

*'''Freelancer''' is a non-staff employee.

*'''In-house''' is a staff employee who works in your office.

Depending on the vendor type, you will see the boxes to fill in.

Press the "'''Save'''" button to add a vendor account to the system. The vendor will be sent an invitation email and needs to accept the invitation ''(please find more info '''[[How to add a vendor account|here]]''')''.

For additional information on how to add vendors, please see the '''[[Create vendor]]''' page.

The vendor entry page is intended for viewing and entering various vendor data and has the following tabs:

[[file:Vendor viev.jpg|border|1000px]]

On the '''General info''' tab you may view, '''[[Update vendor details|update]]''' vendor info, add necessary '''[[Manage vendor tags|tags]]''' and '''[[Vendor quick links|quick links]]''' or '''[[Vendor view page, General tab#General information|delete]]''' a vendor.

On this tab you can also view and edit basic information about the primary user, disable vendor access to the account, and send\resend an invitation to the vendor.

'''Note''': You can’t delete vendors involved into recorded jobs, invoices or payments.

Here you may also change the '''[[Vendor default settings change|default settings]] ''' for your vendor:

[[file:Client default settings 2.png|border|1000px]]

On the '''[[Vendor view page, Contact persons tab|Contact persons]]''' tab, you can view a list of vendor contacts, edit or delete them, and start creating new contacts.

This tab is available only if the vendor is a company, not a person.

On the '''[[Vendor view page, Payment methods tab|Payment methods]]''' tab, you can create or update payment methods for the vendor, and change the default payment method.

On the '''[[Vendor view page, Prices tab|Prices]]''' tab you can view the list of prices agreed with the vendor, edit or delete them, and start creating new prices.

On the '''[[Taxes#Custom taxes set for individual vendor|Taxes]]''' tab you can create a custom taxes set for this vendor. Here you may also define which taxes set should be applied (whether custom or default one) for this particular vendor.

On the '''[[Vendor view page, Documents tab|Documents]]''' tab you can upload and delete files related to the vendor.

On the '''[[Availability chart tab|Availability chart]]''' tab you can see the chart and list of all active jobs assigned to the vendor.

'''Note''': If your vendor has ProZ.com account with the same email as in Protemos, the system will display the link to that account on the vendor entry page ''(more info '''[[Vendor view page, General tab#Links of vendor profiles to ProZ.com profiles|here]]''')''.

==='''Import vendors from Excel file'''===

If you already have a list of vendors, their contacts, specializations, language pairs and prices, you can easily import these data without the need to enter such information manually.

Go to the '''[https://cloud.protemos.com/vendor/index Vendors] ''' page and press the "'''Import from Excel'''" button:

[[file:vendors import from xls.jpg|border|900px]]

For more info on vendors data import, please see the '''[[Import vendors from Excel]]''' page.

Here you can also export a displayed list of vendors to Excel by pressing the "'''Export to Excel'''" button:

[[file:vendors export to xls.jpg|border|900px]]

For more info on vendors data export, please see the '''[[Vendors list#Export to Excel| Export vendors data to excel]]''' page.

For more info on vendors, please see the '''[[Vendors]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

=='''Add new quote'''==

Quote is a potential project. Let's assume that your client has sent you a translation request, but first, he would like to know how much it will cost, time frames for implementation etc.

In order to save your time, you can create a quote and send it to your client and then, if the client agrees with the quote conditions, you can easily convert it to a project.

You may also create it if you are simply not sure yet you will get the project.

==='''Create quote'''===

There are two ways to create a quote:

1. Press the '''Quotes''' menu on the top panel and then click '''New quote''':

[[File:Quotes menu new Q.jpg|border|150px]]

2. Or you may go to '''Quotes=>Quotes list''':

[[File:Quotes menu Q list.jpg|border|150px]]

Then press the "'''New quote'''" button:

[[file:New quote button.jpg|border|900px]]

In both cases, it will open the '''New quote''' page where you can specify all basic details for a new quote:

[[file:New quote page.jpg|border|500px]]

Confirm all details with the "'''Create'''" button.

2. It will bring you to the "'''Quote'''" page that consists of the following sections:

==='''Quote details section'''===

Press '''"Actions"''' to see the set of operations that can be performed on this quote:

[[file:Quote actions.png|border|1000px]]

On this page, you can do the following:

*'''Send''': opens the '''[[Send quote]]''' page which allows emailing the quote to the client directly from the system. After the quote is sent, the system records the date of sending.

*'''Mark as sent''': if you not sending the quote through the system but by any other channel (e.g. email, customer’s portal etc.), you may use this button to remember the date of sending.

*'''Convert to project''': by pressing this button you begin creating a new project with this quote.

*'''Cancel''': if the client doesn't accept this quote conditions, you may press the "'''Cancel'''" button to remember that rejection.

*'''Download as PDF''': pressing this button downloads the quote in PDF format.

*'''Clone''': you may clone the quote by pressing this button.

*'''Update''': opens the '''[[Update quote page|Update quote ]] ''' page on which you can edit the quote.

*'''Delete''': deletes the quote.

'''Note:''' The '''"Send"''', '''"Mark as sent"''', and '''"Download as PDF"''' buttons are not displayed in quotes with no '''[[Quote receivables section|receivables]]''' entered.

==='''Files section'''===

Here you can upload the files or links (file URLs) you received from your client (if any):

[[File:Upload new file.png|border|1100px]]

==='''CAT logs section'''===

In this section you can upload CAT log files (if needed):

[[File:Quote upload Cat section.jpg|border|1100px]]

==='''Receivables section'''===

Here you can enter receivables to indicate the amount to be charged from the client:

[[File:Quote res section.jpg|border|1000px]]

==='''Deliver the quote'''===

Having checked all the quote data, you can send the quote to the client. Go to the '''Quote details''' section, press '''"Actions"''', and then click the "'''Send'''" button.

For more details, please see the ''' [[Send quote]] ''' page.

[[File:Qoute send butt.jpg|border|1000px]]

For more info on quotes, please see the ''' [[Quotes]] ''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''Create SmartCAT-related quotes'''===

*You can create SmartCAT-related quotes in Protemos. For more detailed instructions, please see the '''[[SmartCAT integration#Create SmartCAT-related quotes in Protemos|Create SmartCAT-related quotes in Protemos]]''' section.

*You may also create Protemos quotes from SmartCAT projects. For more detailed instructions, please see the '''[[SmartCAT integration#Create Protemos quotes from SmartCAT projects|Create Protemos quotes from SmartCAT projects]]''' section.

=='''Add new project'''==

After setting up the system and entering the clients and vendors in it, you can start new projects.

For illustration purposes, suppose you have Acme Corporation as your client. They have sent you the 20,000-word translation request

from English into French asking to complete it in 2 weeks. Let’s add this project to the system.

==='''Create project'''===

'''Note:''' Before creating project, make sure that you have added clients and vendors in your account.

1. There are two ways to create a project:

Press the '''Project''' menu on the top panel and then click '''New project''':

[[File:Projects menu new proj.jpg|border|150px]]

Or you may go to '''Projects=>Projects list''':

[[File:Projects menu proj list.jpg|border|150px]]

Then press the "'''New project'''" button:

[[file:New proj butt.jpg|border|1000px]]

In both cases, it will open the '''New project''' page

2. Enter your project information and press the "'''Create'''" button:

[[file:Project creation page.jpg|border|540px]]

3. The project page will be displayed with the following tabs:

[[file:Proj tabs.jpg|border|350px]]

==='''Project input files'''===

4. Now you need to upload the files received from your client to the system.

To do so, go to the '''Files''' tab and upload the needed files by pressing the "'''Upload files'''" button.

You may also add a link (file URL) to an external file instead of uploading the file to the system.

To do so, press the '''"Add file URLs"''' button:

[[file:Project inputs.png|border|1000px]]

For more information on project input files, please see the '''[[Project details, Files tab#Project input|Project input]]''' section.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''Project receivables'''===

5. Next, enter the volume of work and the receivable from the client. To do so, go to the '''Finances''' tab:

[[file:Project new receivables.png|border|1000px]]

Press the "'''New receivable'''" button and choose the base:

[[file:New receivable base.jpg|border|150px]]

The "'''Flat rate'''" – if you just need to enter the amount of receivable without entering volumes and rates.

The "'''Unit based'''" – if you have to enter the volume and rate for calculating the price.

The "'''CAT log based'''" – if you have fuzzy matches logs generated by CAT tools and want to calculate discounts for each type of match.

You can enter the purchase order number sent from the client in the '''PO number''' box. If the client has not provided such number, you may leave this box unfilled.

Enter the volume of work, price, and press '''"Create"''' to add the raceivable:

[[file:New UB receivable 2.png|border|600px]]

You can enter several receivables for a project.

For more info, please see the '''[[Receivable creation/editing|Receivable creation]] ''' page.

==='''CAT logs'''===

6. If necessary, you may upload a CAT log file to your project.

To do so, go to the '''Cat logs''' tab and press the "'''Upload CAT log'''" button:

[[file:Proj upload cat log.jpg|border|1000px]]

For more info on uploading of CAT log files, please see the '''[[Project details, CAT logs tab]] ''' page.

7. If you fulfill your job yourself, the new project has been created. You have to fulfil and complete it (see item 18 in this list).

If you need to assign the project to other vendors, carry on reading below.

==='''Create jobs'''===

8. Let’s assume that you need to assign the translation to one vendor and then give it for proofreading to another vendor.

Create their respective jobs in the system. Go to the '''Jobs''' tab and press the "'''Add job'''" button:

[[file:Proj add job button.jpg|border|1000px]]

==='''Job input files'''===

9. In the '''Job input files''' section select project files to send to a translator:

[[file:select job input file.jpg|border|1000px]]

In the section below on the same page, select the vendor and enter information about the job:

[[file:New Job.png|border|430px]]

Then press the "'''Create'''" button.

10. Next, the job screen will be displayed:

[[file:Job page.jpg|border|1000px]]

For more info on jobs creation and editing, please see the '''[[Jobs]]''' page.

==='''Project payables'''===

11. Now you need to add payable for the vendor.

To do so, scroll down to the '''Payables to vendor''' section and press "'''New payable'''":

[[file:new payable but.jpg|border|1000px]]

Then select the base:

[[file:new payable bases.jpg|border|300px]]

The "'''Flat rate'''" – if you just need to enter the amount of payable without entering volumes and rates.

The "'''Unit based'''" – if you have to enter the volume and rate for calculating the price.

The "'''CAT log based'''" – if you have fuzzy matches logs generated by CAT tools and want to calculate discounts for each type of match.

Enter the job volume and payable for the vendor and press "'''Create'''":

[[file:New UB payable 2.png|border|600px]]

For more info, please see the '''[[Create/Edit payable|Create payable]]''' page.

12. Now you can send a notification to the vendor to start the job. Press the "'''Start job'''" button on the '''Job details''' screen:

[[file:Start job.jpg|border|1100px]]

The vendor will receive the notification by email that he has been assigned the job, log in and collect the files.

Then the vendor will fulfill the job, upload the ready files to the system and mark the job as completed.

You will be notified by email that the vendor has completed the job.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''Job output files'''===

13. Check if the files delivered by the translator are correct by downloading them from the '''Job Output Files''' section:

[[file:job output files.jpg|border|1100px]]

14. Having ensured that the vendor did everything correctly, press the "'''Accept job'''" button:

[[file:Accept job button.jpg|border|1000px]]

15. The vendor will be notified by email that the job has been accepted.

16. Now you would like to pass the completed translation for proofreading to another vendor.

Add a job for another vendor. The process is the same. The only difference is that you need to specify the files

delivered by the translator when selecting incoming files for the editor:

[[file:select file for another job.jpg|border|1000px]]

For more info on jobs, please see the '''[[Jobs]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''Deliver the project'''===

17. When all the vendors have uploaded their files, you can start delivering the project.

You may upload vendors' files to the system.

To do so, go to the project’s '''Files''' tab and scroll down to the '''Jobs Output''' section.

Select the necessary files and press the "'''Add selected to project output'''" button:

[[file:Jobs output files.jpg|border|1000px]]

This will allow you not to lose files after you close the project.

18. If you fulfill your job yourself, you may upload files to the system by clicking "'''Add additional files'''" in the '''Project Output''' section:

[[file:Project output files add butt.jpg|border|1000px]]

19. Having added all the needed files to '''Project Output''', you can download the files and send them to the client or client’s manager by email.

[[file:Project output files download.jpg|border|1000px]]

20. Having delivered all the files, you can complete the project. Go to the '''Details''' tab, click '''"Actions"''', and then press the "'''Complete'''" button:

[[file:Project page complete button2.jpg|border|750px]]

Congratulations! You have completed the project.

 '''Note 1''': The number of projects in your system will be increasing with time, so you won’t want all of them to be displayed. Set up how projects are displayed in the list using '''[[Projects list#Search projects with filters|Filters]]'''. 

 '''Note 2''': View the list of vendors’ jobs in all the projects at the dedicated page by pressing the '''[[Jobs list|Jobs]]''' menu on the top panel.

For more info on projects, please see the '''[[Projects]]''' page.

=='''Projects=>Project templates''' ==

Use this page to create templates for your projects.

For more info, please see the next section.

==='''Create projects based on templates'''===
You can create a project from a template.

To do so, press the '''Projects''' menu on the top panel and then click '''Project templates''':

[[file: Proj temp menu.jpg|border|150px]]

Or you may go to '''Projects=>Projects list''':

[[file:Projects menu proj list.jpg|border|150px]]

And then press the '''"Templates"''' button:

[[file: Project page templates button.jpg|border|1100px]]

For more detailed information, please see the '''[[Project templates]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

=='''Projects=>CAT log templates''' ==

Use this menu to add weighted word count templates for the CAT tools you are using:

[[file:Projects CAT logs.jpg|border|150px]]

Here you can add or update templates:

[[file:Cat Temp Add button.jpg|bprder|1000px]]

[[Weighted word count templates#Add templates|"'''Add template'''"]] - opens the page where you can add a word count template.

You may also [[Weighted word count templates#Update templates|'''update''']] the template if necessary.

For more info on templates, please see the '''[[Weighted word count templates]] '''page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

=='''Create SmartCAT-related projects'''==

*You can create SmartCAT-related projects in Protemos. For more detailed instructions, please see the '''[[SmartCAT integration#Create SmartCAT-related projects in Protemos|Create SmartCAT-related projects in Protemos]]''' section.

*You may also create Protemos projects from SmartCAT projects. For more detailed instructions, please see the '''[[SmartCAT integration#Create Protemos projects from SmartCAT projects|Create Protemos projects from SmartCAT projects]]''' section.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

=='''Clients prices'''==

To display the list of all clients' prices, go to '''Clients=>Prices''':

[[file:Clients price.jpg|border|150px]]

It will open the '''Client prices''' page.

Here you can view and create prices, import or export the list of all clients' prices from/to Excel, update or delete a particular client's price:

[[file:Client prices page.jpg|border|1000px]]

*''' New price''' - opens the '''New client price''' creation page. On this page, you can '''[[Clients prices list#Create new price|create prices]]''' for a definite client, service, language pair and specialization.

'''Note:''' Here you may also create general prices without reference to a particular client or type of service, specialization etc. 

*'''Import from Excel''' - opens the '''[[Import clients from Excel|Import clients from Excel]]''' page where you may import the list of all clients' prices from Excel.

*'''Export to Excel''' - exports the list of clients' prices to Excel.

*'''Update''' - opens the '''[[Clients prices list#Edit price|Update client price]]''' page. Here you can update the price for the client.

*'''Delete''' - deletes the price.

For more info on clients' prices, please see the '''[[Clients prices list]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

=='''Create invoices for clients and control their payment'''==

1. To create an invoice for a client, go to '''Clients=>Receivables''':

[[file:CM receivables.jpg|border|150px]]

2. The list of all the receivables will be displayed. Select the desired rows and press the "'''Invoice selected'''" button:

[[file:Invoice client receivable.jpg|border|1000px]]

3. The system will create an invoice and will display its page.

For more info on client invoices, please see the '''[[Clients receivables list#Create invoice|Create invoice]]''' page.

The '''Client invoice''' page consists of the following sections:

==='''Client invoice details section'''===

[[file:Client invoice details section new.jpg|border|1000px]]

In this section you can do the following:

'''Send''' - opens the '''[[Send client invoice]]''' which allows emailing the invoice to the client directly from the system. After the invoice is sent, the system records the date of sending.

'''Resend''' - this button appears after the invoice has been sent. Pressing it sends the invoice one more time.

'''Mark as sent''' - if you not sending the invoice through the system but by any other channel (e.g. email, customer’s portal etc.), you may use this button to remember the date of sending.

'''Mark as unsent''' - this button appears if the invoice has been sent. Pressing it deletes the date of sending.

'''Download as PDF''' - pressing this button downloads the invoice in PDF format.

'''Write off''' - this button marks the invoice as fully paid. Write off is the unpaid part of the invoice that you are not expecting to be paid in the future, so you may want to mark the invoice as fully paid by adding a write off. E.g. you invoiced the client for 1000 EUR but got 990 EUR because of the bank charges, and for some reason, you are not going to ask the client to pay 10 EUR difference.

'''Discount and Extra Charge''' - you may add a '''[[Client invoice Discount & Extra charge update|discount and an extra charge]]''' to the invoice by pressing this button.

'''Update''' - opens the [[Update client invoice|'''Update invoice''']] page on which you can edit the invoice.

'''Delete''' - deletes the invoice. This button disappears after you link the invoice with the payment.

For more info on action buttons, please see the '''[[Client invoice view#Action buttons|Action buttons]]''' page.

==='''Client invoice taxes section'''===

In the taxes section of client invoice page, the set of taxes is displayed according to the system and client's profile settings:

* [[Taxes#Default clients taxes set|'''Default clients taxes set''']] - is displayed by default.

* [[Taxes#Custom taxes set for individual client|'''Custom taxes set''']] - will be displayed if you apply and '''define''' a custom taxes set for the particular client.

* [[Taxes#Custom taxes set for individual client|'''No taxes''']] - will be displayed if you apply the custom taxes set, but '''don't define ''' any tax values for the client.

But in any case, you can add new taxes, edit or delete displayed ones by pressing corresponding buttons:

[[file:Cl inv tax sect.jpg|border|1000px]]

For more info, please see the '''[[Taxes]]''' page.

==='''Client invoice receivables section'''===

Here you can view, add and remove receivables in unsent invoices.

To add receivables press the "'''Add receivables'''" button:

[[file:Cl inv receiv section.jpg|border|1000px]]

For more info on how to add receivables, please see the '''[[Client invoice view#Remove and add receivables|Remove and add receivables]]''' page.

==='''Client invoice linked payments section'''===

If you have received the payment for the invoice, you can record it by pressing the '''"Create linked payment"''' button under receivables table:

[[file:Cl inv linked payments sect.jpg|border|1000px]]

For more info on client linked payments, please see the '''[[Client invoice view#Create linked payment|Create linked payment]]''' page.

Alternatively, payments can be created on the [[Client payments list#Create payments|'''Client payments''']] page.

The difference is that on the '''Client invoices''' page you can enter the payment covering only the invoice itself, while on the '''Client payments''' page, you can enter the payment covering multiple invoices.

To find out how to create payments on the '''Client payments''' page, please read the section below.

==='''Clients payments'''===

As mentioned above, this is the alternative way to enter the payment.

So, when a client pays the invoice, enter the payment in the system and connect it with the paid invoice. To do so, complete the following steps:

1. Go to the '''Clients=>Payments''' menu:

[[file:Clients Payments menu.jpg|border|150px]]

It will bring you to the '''Client payments''' page.

In order to add a new client payment press "'''New payment'''":

[[file:client new payment button.jpg|border|900px]]

It will open the '''New payment from client''' page.

2. Enter the payment received from the client and select the invoices that payment covers from the list:

[[file:new client payment page.jpg|border|1000px]]

Press "'''Save'''" to add the payment to the system.

Now you have entered the payment in the system and completed the payment.

For more info on client payments, please see the ''' [[Client payment creation]] ''' page.

==='''Clients invoices list'''===

You may view the list of all the invoices in '''Clients=>Invoices''':

[[file:Clients invoices 2.jpg|border|150px]]

This way you can track all the invoices from your clients and control their payment.

For more details, please see the '''[[Client invoices list]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

=='''Vendors prices'''==

To display the list of all vendors' prices, go to '''Vendors=>Prices''':

[[file:Vendor prices menu.jpg|border|135px]]

It will open the '''Vendor prices''' page.

Here you can view and create prices, import or export the list of all vendors' prices from/to Excel, update or delete the particular vendor's price:

[[file:vendor prices page.jpg|border|1000px]]

*''' New price''' - opens the '''New vendor price''' creation page. On this page, you can '''[[Vendors prices list#New price creation|create prices]]''' for a definite vendor, service, language pair and specialization.
'''Note:''' Here you may also create general prices without reference to the particular vendor or type of service, specialization etc.

*'''Import from Excel''' - opens the '''[[Import vendors from Excel|Import vendors from Excel]]''' page where you may import the list of all vendors' prices from Excel.

*'''Export to Excel''' - exports the list of vendors' prices to Excel.

*'''Update''' - opens the '''[[Vendors prices list#Price editing|Update vendor price]]''' page. Here you can update the price for the vendor.

*'''Delete''' - deletes the price.

For more info on vendors' prices, please see the '''[[Vendors prices list]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

=='''Invoices from vendors and payment control'''==

The vendors can create invoices '''[[Vendor user manual#Invoicing|on their own]]''' or you can create their invoices as the company manager. Let’s review the second option.

1. Go to the '''Vendors=>Payables''' menu:

[[file:Vendors payables.jpg|border|150px]]

The list of payables due to vendors will be displayed. Select the rows to be included in the invoice and press the Invoice selected button:

[[file:Invoicing selected payables.jpg|border|1000px]]

'''Note''': If the vendor’s name is highlighted in red in the table, it means that payment method was not selected for this vendor and it’s impossible to create an invoice for this vendor’s jobs.

To create an invoice, select the payment method for the vendor (click the vendor’s name and add the payment method as described on the '''[[Vendor view page, Payment methods tab]]''' page). 

2. The system will create the invoice, send it to the vendor by email and open its page.

For more info on vendor invoices, please see the '''[[Vendors payables list#Create vendor invoices|Create vendor invoices]]''' page.

The '''Vendor invoice''' page consists of the following sections:

==='''Vendor invoice details section'''===

[[file:Vendor invoice page.jpg|border|1000px]]

In this section you can do the following:

*'''Download as PDF''' — pressing this button downloads the invoice in PDF format.

*'''Discount and Extra charge''' - you may add a '''[[Vendor invoice Discount & Extra charge| discount and an extra charge]]''' to the invoice by pressing this button.

*'''Write off''' — this button marks the invoice as fully paid. Write off is the unpaid part of the invoice that you are not expecting to be paid in the future, so you may want to mark the invoice as fully paid by adding a write off.

E.g. you invoiced the client for 1000 EUR but got 990 EUR because of the bank charges, and for some reason, you are not going to ask the client to pay 10 EUR difference.

*'''Update''' — pressing this button opens the '''[[Vendor invoice update|Vendor Invoice update page]]''' on which you can edit the invoice.

*'''Delete''' — this button deletes the invoice. It disappears after you link the invoice with the payment.

'''Note''': For invoices with linked payments only "'''Download as PDF'''" and "'''Write off'''" buttons are available.

To make all buttons available, you need to unlink the payments first. It can be done on the page of the corresponding payment to the vendor.

==='''Vendor invoice taxes section'''===

In the taxes section of vendor invoice page, the set of taxes is displayed according to the system and vendor's profile settings:

* [[Taxes#Default vendors taxes set|'''Default vendors taxes set''']] - is displayed by default.

* [[Taxes#Custom taxes set for individual vendor|'''Custom taxes set''']] - will be displayed if you apply and '''define''' a custom taxes set for the particular vendor.

* [[Taxes#Custom taxes set for individual vendor|No taxes]] - will be displayed if you apply the custom taxes set, but '''don't define ''' any tax values for the vendor.

But in any case, you can add new taxes, edit or delete displayed ones by pressing corresponding buttons:

[[file:Vendor invoice taxes section.jpg|border|1100px]]

For more info, please see the '''[[Taxes]]''' page.

==='''Vendor invoice payables section'''===

Here you can view, add and remove payables in unsent invoices.

To add payables press the "'''Add payables '''" button:

[[file:VIV payables section.jpg|border|1000px]]

For more info on vendor payables, please see the '''[[Vendor invoice view#Removing and adding payables|Adding and removing payables]]''' page.

==='''Vendor invoice linked payments section'''===

If you have paid the invoice, you can record the payment by pressing “'''Create linked payment'''” button under the payable table:

[[file:VIV linked payment creation n.jpg|border|1000px]]

For more info on vendor linked payments, please see the '''[[Vendor invoice view#Linked payment creation|Linked payment creation]]''' page.

Alternatively, the payments can be created on the [[Vendor payments list|'''Vendor payments ''']] page.

The difference is that on the '''Vendor invoices''' page you can enter the payment covering only the invoice itself,

while on the '''Vendor payments''' page, you can enter the payment covering multiple invoices.

For more info on vendor payments, please see the ''' [[Vendor payment creation]] ''' page.

==='''Vendors payments'''===

As mentioned above, this is the alternative way to enter the payment.

So, having paid the vendors’ invoices, you need to enter those payments in the system. To do so, complete the following steps:

1. Go to the '''Vendors=>Payments''' menu:

[[file:Vendor payments.jpg|border|135px]]

It will bring you to the '''Vendor payments''' page.

Press the "'''New payment'''" button to add a new vendor payment:

[[file:vendor payments new payment.jpg|border|900px]]

It will open the '''New payment to vendor''' page.

2. Enter the payment completed to the vendor and select the invoices covered by that payment from the list:

[[file:New vendor payment.jpg|border|1000px]]

Press "'''Save'''" to add the payment to the system.

Now the payment has been entered in the system and you’ve completed the payment to the vendor.

For more info on vendor payments, please see the ''' [[Vendor payment creation]] ''' page.

==='''Vendors invoices list'''===

You may view the list of all the vendors’ invoices in '''Vendors=>Invoices''':

[[file:Vendors invoices.jpg|border|135px]]

For more info, please see the '''[[Vendors payables list#Create vendor invoices|Create vendor invoices]]''' section.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

=='''Filters'''==

Filters are provided for most of the tables in the system. Use such filters to hide the information you don’t want to be displayed.

Let’s take the
 [https://cloud.protemos.com/project/index '''Projects'''] page as an example:

Click the '''Projects+>Projects list''' menu on the top panel to display the list of projects:

[[file:Filters projects.jpg|border|200px]]

The following filters are provided for that list:

[[file:Projects filter 2.jpg|border|1000px]]

Enter necessary data into the appropriate fields and press the '''"Apply"''' button.

For more info on projects filters, please see the '''[[Projects list#Search projects with filters|Search projects with filters]]''' page.

For further instructions on how to search the required data with filters, please click the corresponding link:

*'''[[Quotes list#Search quotes with filters|Search quotes with filters]]'''

*''' [[Project templates#Search project templates with filters|Search project templates with filters]]'''

*'''[[Jobs list#Search jobs with filters|Search jobs with filters]]'''

*'''[[Clients list#Search clients with filters|Search clients with filters]]'''

*'''[[Vendors list#Search vendors with filters|Search vendors with filters]]'''

*'''[[Clients prices list#Search prices with filters|'''Search clients prices with filters]]'''

*'''[[Clients receivables list#Search receivables with filters|Search clients receivables with filter]]'''

*'''[[Client invoices list#Search invoices with filters|Search clients invoices with filters]]'''

*'''[[Client payments list#Search payments with filters|Search clients payments with filters]]'''

*'''[[Vendors prices list#Search prices with filters|'''Search vendors prices with filters]]'''

*'''[[Vendors payables list#Search payables with filters|Search vendors payables with filters]]'''

*'''[[Vendor invoices list#Search invoices with filters|Search vendors invoices with filters]]'''

*'''[[Vendor payments list#Search payments with filters|Search vendors payments with filters]]'''

=='''Reports'''==

You can generate various business reports in the system. In this way, you can analyze the financial results of your activity for a defined period of time.

Click the '''Reports''' menu on the top panel and choose the required item:

[[file:Enterprise reports menu.jpg|border|150px]]

Each of these menu screens is described below.

==='''General finances'''===

These reports show dynamics of how income, expenses and profit change over months.

To view the '''[[Reports – General finances|General finances]]''' reports, go to '''Reports=>General finances''':

[[file:Enterprise reports.jpg|border|150px]]

On this page, you can see the following reports:

*'''[[Reports – General finances#Monthly finances by project balances|Monthly finances by project balances]]''' - shows the turnover, expenses and profit based on receivables in your projects and payables in the related jobs.

*'''[[Reports – General finances#Monthly finances by invoices|Monthly finances by invoices]]''' - shows the turnover, expenses and profit based on client and vendor invoices.

*'''[[Reports – General finances#Monthly finances by payments|Monthly finances by payments]]''' - shows the turnover, expenses and profit based on client and vendor payments.

For more info on general finances reports, please see the '''[[Reports – General finances|General finances reports]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''Managers'''===

Here you may see your finances reports for each project manager of your team.

To view the '''[[Reports – Managers – Finances by project balances|Finances per manager by project balances]]''' reports, go to '''Reports=>Managers=>Finances by project balances''':

[[file:Reports finances.png|border|350px]]

On this page, you can see the following reports:

*'''[[Reports – Managers – Finances by project balances#Monthly income per manager by project balances|Monthly income per manager by project balances]]''' - shows the turnover for each manager based on receivables in their projects.

*'''[[Reports – Managers – Finances by project balances#Monthly profit per manager by project balances|Monthly profit per manager by project balances]]''' - shows the profit for each manager based on receivables in their projects.

*'''[[Reports – Managers – Finances by project balances#Monthly income share per manager by project balances|Monthly income share per manager by project balances]]''' - shows how the income share of each manager was changing each month.

*'''[[Reports – Managers – Finances by project balances#Monthly profit share per manager by project balances|Monthly profit share per manager by project balances]]''' - shows how the profit share of each manager was changing each month.

*'''[[Reports – Managers – Finances by project balances#Income share per manager by project balances|Income share per manager by project balances]]''' - on this report you may see the shares of incomes each of your managers brings over the selected period.

*'''[[Reports – Managers – Finances by project balances#Profit share per manager by project balances|Profit share per manager by project balances]]''' - on this report you may see the shares of profit each of your managers brings over the selected period.

*'''[[Reports – Managers – Finances by project balances#Finances per manager by project balances summary table|Finances per manager by project balances summary table]]''' - shows all income, expense and profit amounts per manager and month.

For more info on managers reports, please see the '''[[Reports – Managers – Finances by project balances|Finances per manager by project balances reports]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''Clients'''===

This menu screen contains several submenus:

[[file:Reports menu clients.jpg|border|350px]]

Each of them is described below.

===='''Finances by project balances'''====

Here you may see your finances reports for each client based on the receivables.

To view the '''[[Reports – Clients – Finances by project balances|Finances per client by project balances]]''' reports, go to '''Reports=>Clients=>Finances by project balances''':

[[file:Reports clients finances.png|border|350px]]

On this page, you can see the following reports:

*'''[[Reports – Clients – Finances by project balances#Monthly income per client by project balances|Monthly income per client by project balances]]''' - shows the turnover per client based on receivables in their projects.

*'''[[Reports – Clients – Finances by project balances#Monthly profit per client by project balances|Monthly profit per client by project balances]]''' - shows the profit for each client based on receivables in their projects.

*'''[[Reports – Clients – Finances by project balances#Monthly income share per client by project balances|Monthly income share per client by project balances]]''' - shows how the income share of the client was changing each month.

*'''[[Reports – Clients – Finances by project balances#Monthly profit share per client by project balances|Monthly profit share per client by project balances]]''' - shows how the profit share of each client was changing each month.

*'''[[Reports – Clients – Finances by project balances#Income share per client by project balances|Income share per client by project balances]]''' - on this report you may see the shares of income each your client brings over the selected period.

*'''[[Reports – Clients – Finances by project balances#Profit share per client by project balances|Profit share per client by project balances]]'''- on this report you may see the shares of profit each your client brings over the selected period.

*'''[[Reports – Clients – Finances by project balances#Finances per client by project balances summary table|Finances per client by project balances summary table]]''' - shows all income, expense and profit amounts per each client monthly.

For more info on these reports, please see the '''[[Reports – Clients – Finances by project balances|Finances per client by project balances reports]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

===='''Income by invoices'''====

Here you may see your finances reports for each client based on the client invoices.

To view the '''[[Reports – Clients – Income by invoices|Monthly income per client by invoices]]''' reports, go to '''Reports=>Clients=>Income by invoices''':

[[file:Reports clients invoices.png|border|350px]]

On this page, you can see the following reports:

*'''[[Reports – Clients – Income by invoices#Monthly income per client by invoices|Monthly income per client by invoices]]''' - here you can see the turnover per client based on the invoices you issued for them.

*'''[[Reports – Clients – Income by invoices#Monthly income share per client by invoices|Monthly income share per client by invoices]]''' - shows how the share of invoices per clients was changing monthly.

*'''[[Reports – Clients – Income by invoices#Income share per client by invoices|Income share per client by invoices]]''' - shows the share of invoices per clients over the selected period of time.

*'''[[Reports – Clients – Income by invoices#Monthly income per client by invoices summary table|Monthly income per client by invoices summary table]]''' - shows all invoice amounts per client and month.

For more info on these reports, please see the '''[[Reports – Clients – Income by invoices|Monthly income per client by invoices reports]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

===='''Income by payments'''====

These reports show how the clients were paying you.

To view the '''[[Reports – Clients – Income by payments|Monthly income per client by payments]]''' reports, go to '''Reports=>Clients=>Income by payments''':

[[file:Reports clients payments.png|border|350px]]

Here you may see the following reports:

*'''[[Reports – Clients – Income by payments#Monthly income per client by payments|Monthly income per client by payments]]''' - here you can see the amounts of payments per each client monthly.

*'''[[Reports – Clients – Income by payments#Monthly income share per client by payments|Monthly income share per client by payments]]''' - here you can see how the share of payments per client was changing monthly.

*'''[[Reports – Clients – Income by payments#Income share per client by payments|Income share per client by payments]]''' - this diagram shows the share of each client in payments received over the specified period of time.

*'''[[Reports – Clients – Income by payments#Monthly income per client by payments summary table|Monthly income per client by payments summary table]]''' - shows all payment amounts per client monthly.

For more info on these reports, please see the '''[[Reports – Clients – Income by payments|Monthly income per client by payments reports]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''Vendors'''===

This menu screen contains several submenus:

[[file:reports vendors menu.jpg|border|300px]]

Each of them is described below.

===='''Expenses by invoices'''====

These reports show the monthly amounts of your vendor invoices.

To view the '''[[Reports – Vendors – Expenses by invoices|Monthly expenses per vendor by invoices]]''' reports, go to '''Reports=>Vendors=>Expenses by invoices''':

[[file:Reports_vendors_invoices.png|border|300px]]

Here you may see the following reports:

*'''[[Reports – Vendors – Expenses by invoices#Monthly expenses per vendor by invoices|Monthly expenses per vendor by invoices]]''' - this diagram shows the amount of monthly invoices per each vendor.

*'''[[Reports – Vendors – Expenses by invoices#Monthly expenses share per vendor by invoices|Monthly expenses share per vendor by invoices]]''' - this graph shows how the share of the invoiced amounts per vendor was changing monthly.

*'''[[Reports – Vendors – Expenses by invoices#Expenses share per vendor by invoices|Expenses share per vendor by invoices]]''' - shows the share of the invoiced amount per each vendor.

*'''[[Reports – Vendors – Expenses by invoices#Monthly expenses per vendor by invoices summary table|Monthly expenses per vendor by invoices summary table]]''' - this table shows the invoiced amount per each vendor monthly.

For more info on these reports, please see the '''[[Reports – Vendors – Expenses by invoices|Monthly expenses per vendor by invoices reports]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

===='''Expenses by payments'''====

These reports show the monthly amounts of your vendor payments.

To view the '''[[Reports – Vendors – Expenses by payments|Monthly expenses per vendor by payments]]''' reports, go to '''Reports=>Vendors=>Expenses by payments''':

[[file:Reports vendors payments.png|border|300px]]

Here you may see the following reports:

*'''[[Reports – Vendors – Expenses by payments#Monthly expenses per vendor by payments|Monthly expenses per vendor by payments]]''' - this diagram shows the amount of monthly payments per each vendor.

*'''[[Reports – Vendors – Expenses by payments#Monthly expenses share per vendor by payments|Monthly expenses share per vendor by payments]]''' - this graph shows how the share of the paid amounts per vendor was changing monthly.

*'''[[Reports – Vendors – Expenses by payments#Expenses share per vendor by payments|Expenses share per vendor by payments]]''' - shows the share of the paid amount per each vendor.

*'''[[Reports – Vendors – Expenses by payments#Monthly expenses per vendor by payments summary table|Monthly expenses per vendor by payments summary table]]''' - this table shows paid amount per each vendor monthly.

For more info on these reports, please see the '''[[Reports – Vendors – Expenses by payments|Monthly expenses per vendor by payments]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''Language pairs'''===

Here you may see your finances reports for each language pair you work with.

To view the '''[[Reports – Language pairs – Finances by project balances|Finances per language pair by project balances]]''' reports, go to '''Reports=>Language pairs=>Finances by project balances''':

[[file:Reports language pairs.png|border|300px]]

On this page, you can see the following reports:

*'''[[Reports – Language pairs – Finances by project balances#Monthly income per language pair by project balances|Monthly income per language pair by project balances]]''' - this report shows the turnover per language pair based on receivables in the related projects.

*'''[[Reports – Language pairs – Finances by project balances#Monthly profit per language pair by project balances|Monthly profit per language pair by project balances]]''' - shows the profit for each language pair based on receivables in the related projects.

*'''[[Reports – Language pairs – Finances by project balances#Monthly income share per language pair by project balances|Monthly income share per language pair by project balances]]''' - shows how the income share of each language pair was changing each month.

*'''[[Reports – Language pairs – Finances by project balances#Monthly profit share per language pair by project balances|Monthly profit share per language pair by project balances]]''' - shows how the profit share of each language pair was changing each month.

*'''[[Reports – Language pairs – Finances by project balances#Income share per language pair by project balances|Income share per language pair by project balances]]''' - on this report you may see the shares of income each of the language pairs brings over the selected period.

*'''[[Reports – Language pairs – Finances by project balances#Profit share per language pair by project balances|Profit share per language pair by project balances]]''' - here you may see the shares of profit each of the language pairs brings over the selected period.

*'''[[Reports – Language pairs – Finances by project balances#Finances per language pair by project balances summary table|Finances per language pair by project balances summary table]]''' - this table shows all income, expense and profit amounts per language pair and month.

For more info on language pairs reports, please see the '''[[Reports – Language pairs – Finances by project balances|Finances per language pair by project balances reports]] page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''Services'''===

Here you may see your finances reports for each service based on the receivables.

To view the '''[[Reports – Services – Finances by project balances|Finances per service by project balances]]''' reports, go to '''Reports=>Services=>Finances by project balances''':

[[file:Reports services.png|border|350px]]

On this page, you can see the following reports:

*'''[[Reports – Services – Finances by project balances#Monthly income per service by project balances|Monthly income per service by project balances]]''' - this report shows the turnover per service based on receivables in the related projects.

*'''[[Reports – Services – Finances by project balances#Monthly profit per service by project balances|Monthly profit per service by project balances]]''' - shows the profit for each service based on receivables in the related projects.

*'''[[Reports – Services – Finances by project balances#Monthly income share per service by project balances|Monthly income share per service by project balances]]''' - shows how the income share of each service was changing each month.

*'''[[Reports – Services – Finances by project balances#Monthly profit share per service by project balances|Monthly profit share per service by project balances]]''' - this report shows how the profit share of each service was changing each month.

*'''[[Reports – Services – Finances by project balances#Income share per service by project balances|Income share per service by project balances]]''' - on this report you may see the shares of incomes each of the services brings over the selected period.

*'''[[Reports – Services – Finances by project balances#Profit share per service by project balances|Profit share per service by project balances]]''' - here you may see the shares of profit each of the services brings over the selected period.

*'''[[Reports – Services – Finances by project balances#Finances per service by project balances summary table|Finances per service by project balances summary table]]''' - this table shows all income, expense and profit amounts per service and month.

For more info on services reports, please see the '''[[Reports – Services – Finances by project balances|Finances per service by project balances reports]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

=='''Export data'''==

'''On every page (quotes, projects, jobs, invoices, payments etc.) you can export the tables into xls.'''

Let’s take the
 [https://cloud.protemos.com/project/index '''Projects'''] page as example:

[[File:Export to excel.jpg|border|1000px]]

If you press "'''Export to Excel'''", you will get the file with exported data and will be able to use it for backup, analysis,
import or any other purpose you might need.

For instructions on how to export the required data to excel, please click the corresponding link:

*'''[[Quotes list#Export to Excel|Export quotes data to excel]]'''

*'''[[Projects list#Export to Excel|Export projects data to excel]]'''

*'''[[Jobs list#Export|Export jobs data to excel]]'''

*'''[[Clients list#Export to Excel|Export clients data to excel]]'''

*'''[[Clients prices list#Export to Excel|Export clients prices to excel]]'''

*'''[[Clients receivables list#Export to Excel|Export clients receivables to excel]]'''

*'''[[Client invoices list#Export to Excel|Export clients invoices to excel]]'''

*'''[[Client payments list#Export to Excel|Export clients payments to excel]]'''

*'''[[Vendors list#Export to Excel|Export vendors data to excel]]'''

*'''[[Vendors prices list#Export to Excel|Export vendors prices to excel]]'''

*'''[[Vendors payables list#Export to Excel|Export vendors payables to excel]]'''

*'''[[Vendor invoices list#Export to Excel|Export vendors invoices to excel]]'''

*'''[[Vendor payments list#Export to Excel|Export vendors payments to excel]]'''

*'''[[Reports – General finances#Export data to Excel|Export general finances reports data to excel]]'''

=='''Additional information'''==
The system supports all the modern browsers. However, some outdated browsers (e.g., Opera 12.17) may have issues.

If you experience issues, we recommend using the modern browser. We are improving the system all the time.

That’s why its user interface may change and look a little bit differently from the one described above.

However, we try to update this manual accordingly. If you notice some discrepancies between the description and the real functionality, please tell us.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

Enterprise edition user manual

2019-04-04T14:17:13Z

Katerina: /* Project receivables */

'''For a brief overview of the system, please check this video:''' [[File:youtube.jpg|40px|link=https://youtu.be/rrG6ImhtWHQ]]

=='''Get started with Protemos'''==

'''To start working with Protemos, create your account in the system by completing the following steps:'''

1. Press the "'''CREATE PROTEMOS ACCOUNT'''" button at the website ''' [https://protemos.com www.protemos.com] '''

[[File:Create account 3.png|border|440px]]

2. It will bring you to the ''' [https://cloud.protemos.com/account/create Create Account] ''' page:

[[File:create enterprise account page.jpg|border|440px]]

3. Select your account type:

[[File:account type selection.jpg|border|400px]]

'''''Enterprise''': select this option if you are going to assign jobs to in-house translators, freelancers or other companies.''

''If you select this, the system will have supplier’s functionality and you will be able to assign jobs to your suppliers.''

'''''Freelance''': this is a light and free version of the system. Select this option if you are doing all jobs alone and do not subcontract freelancers.''

''If you select this, you will not be able to create suppliers in the system and assign jobs to them. Upgrade to Enterprise version is possible if desired.''

3. Fill in all the boxes and tick the "I'm not a robot" checkbox.

Please read our '''Privacy policy''' and '''Terms of service'''. To do so, click the corresponding links (highlighted in blue).

If you accept the conditions, click the "'''Sign up'''" button:

[[File:Robot.png|border|350px]]

4. After pressing the "'''Sign up'''" button, the account will be set up and you will see a welcome screen to start working with the system.

5. Press the "'''OK, let’s get started!'''" button:

[[File:welcome page n.jpg|border|440px]]

The system setup wizard will be displayed:

[[File:Wiz serv.png|border|1000px]]

6. Enter data for each menu entry:

'''Services''' are the services you provide. In addition to translation and proofreading, you can indicate any other services such as layout design, OCR, etc.

'''Language pairs''' are your language pairs.

'''Units''' are units to measure the volume of work. For example, hours, words, pages, etc.

'''Specializations''' are your specializations.

'''Currencies''' are the currencies you work with such as US dollars or euros. Indicate the main currency of the system here. The system will use it for accounting.

'''Payment methods''' are the payment details. They will be used in the invoices the system will generate to send to your clients.

To navigate in the menu entries, use a dedicated navigation menu:

[[File:Wiz next.png|border|1000px]]

Don’t worry if you select something wrong. You’ll be able to change these values in '''[[System settings]]'''.

7. Having completed all the entries, press the "'''Complete wizard'''" button:

[[File:Wizard completed.png|border|300px]]

8. The following screen will be displayed:

[[File:Main menu.png|border|800px]]

This means that your account has been created and you can start working with Protemos.

However, before you start working with the projects in the system, you need to add your clients and vendors in it.

These areas will be addressed in the following sections.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''Sign up with ProZ.com'''===

If you already have ProZ.com account, you may create a new Protemos account with your ProZ.com credentials right away.

To do so, click the '''"Sign up with ProZ.com"''' button:

[[file:Sign up with ProZ.jpg|border|900px]]

More details '''[[ProZ.com integration#Sign up with ProZ.com|here]]'''.

=='''My profile settings'''==

On the "'''My Profile'''" page you can update your personal information, the time zone you are located in, change your username and account password, and link your ProZ.com account.

To do so, go to the '''My profile''' menu:

[[file:My profile menu.png|border|900px]]

For more detailed information, please see the '''[[My profile|My profile]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

=='''System values settings'''==

You can change and set system values in the '''Settings''' menu:

[[File:Settings enterprise.png|border|150px]]

Each of these menu screens is described below.

==='''Settings=>Account''' ===

On the "'''Account'''" page you can complete or update general information, upload the logo of your company, delete your account.

===='''Account info'''====

The "'''Account info'''" section contains common information about your company.

Here you can amend information about your company and change the account owner.

To edit general information, press the "'''Update'''" button:

[[File:Account info section.jpg|border|800px]]

Click "'''Update'''" to confirm changes after editing:

[[File:Update account details.jpg|border|400px]]

To change the account owner press "'''Change account owner'''" (this option is available only for the owner of an account):

[[File:Upd acc owner but.jpg|border|800px]]

Assign a new owner and press the "'''Update'''" button to сonfirm changes:

[[File:change account owner page.jpg|border|440px]]

For more info, please see the '''[[Change account owner]]''' page.

===='''Company logo image'''====

Here you may upload a logo which will be displayed in all documents generated by the system: invoices, POs, Quotes etc.

Press the "'''Upload new'''" button to upload the logo:

[[File:COMPANY LOGO.jpg|border|1000px]]

'''Note:''' Only PNG and JPEG images with a maximum size of 350x350 pixels are supported.

===='''Account deletion'''====

You can immediately and permanently delete all your account data and files from the server.

To do so, press the '''"Delete account"''' button:

[[File:Account deletion.jpg|border|1000px]]

More details '''[[Delete account|here]].

==='''Settings=>License''' ===

When you are registering your account, you get a free one-month trial license. It works just like a normal license, with no limitations.

On the '''License details''' page you can see:

- your license status;

- your license type;

- active managers limit (the number of users with different access rights that can work in the system simultaneously);

- when your license expires;

- the time left before the expiration date of your license.

When the trial period is over, the account owner may request a license by pressing the "'''Request license'''" button:

[[File:Licensening.png|border|1000px]]

It will open the '''[[Licensing#Requesting license|Request license]]''' page where you can enter the number of managers you need to work simultaneously in your system and select the license period.

'''Note:''' You can add as many managers as you wish, but only the licensed number of them will be able to log in at the same time.

For more info on licensing, please see the '''[[Licensing]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''Settings=>Default settings'''===

The "'''Default settings'''" menu lets you define the following settings:

*'''Default time zone for new users''': the time zone that will be added by default to all newly created manager, client, and vendor profiles (unless you don't indicate the different one).

*'''Default currency''': the currency you are using for balances and reporting. For more info, please see the '''[[Currencies]]''' page.

*'''Default payment method''': the method which will be added by default to all your invoices unless you don't indicate the different method for specific client or invoice.

*'''Default payment terms''': standard payment terms for all your clients. It defines how soon the payment should be made after issuing the invoice. You can set different method for an individual client.

*'''Default PDF page size''': here you can set the size of the PDF page for invoices generated by the system.

*'''Default PDF page orientation''': here you can set the PDF page orientation for invoices generated by the system.

*'''Default PDF locale''': here you may specify the default locale (language,date and time) of invoices for all newly created clients and vendors. You may also define it individually for a '''[[Client default settings#PDF locale of client invoices|'''particular client]]''' or '''[[Vendor default settings change#PDF locale of vendor invoices|'''vendor]]'''.

*'''Client invoicing manager''': here you can define one of your managers as the default recipient of system notifications about overdue clients invoices etc.

To change any of the settings mentioned above, click "'''Update'''":

[[File:Account default settings 1.36.png|border|1100px]]

For more info, please see the''' [[Update account default settings]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''Settings=>System Values''' ===

This menu screen contains several submenus:

[[File:SM sys values.png|border|300px]]

Each of them is described below.

===='''Language pairs'''====

Use this menu to add, update the language pairs you work with, delete, or disable them:

[[File:Language pairs page.png|border|800px]]

*[[Add language pairs|"'''New language pairs'''"]] - opens the language pairs creation page where you can create various language pairs combinations of source and target languages.

*[[Update language pair|"'''Update'''"]] - opens the language pair update page where you can change languages for a particular language pair.

*"'''Delete'''" - deletes the language pair.

'''Note:''' You can’t delete the pairs of languages that you have already used in the system ''("Yes" in the column "Іn use" and no "Delete" button)'', but you can disable them.

*'''[[Disable language pair|"Disable" ]] ''' - disables the language pair. You can use this option if you don't want to see this language pair in the drop-down list when choosing a language, for instance, while creating a new project.

*'''"Enable"''' - enables the language pair (the button appears after you disable the language pair).

===='''Services'''====

Use this menu to add, update or delete the services your company provides:

[[File:SS services.jpg|border|800px]]

* [[Create service|"'''New service'''"]] - opens the service creation page. Here you can create as many services as you wish.

* [[Update service|"'''Update'''"]] - opens the services update page where you can change the name of a particular service.

*"'''Delete'''" - deletes the service.

'''Note:''' You can’t delete services that you have already used in the system ''("Yes" in the column "Іn use" and no "Delete" button)'', but you can ''' [[Update service#Disable service|disable]] ''' them.

===='''Specializations'''====

Here you can add, update or delete the specializations your company works with:

[[File:specialization list page.jpg|border|800px]]

* [[Create specialization|"'''New specialization'''"]] – opens the specialization creation page. Here you can create every possible specializations you may wish.

* [[Update specialization|"'''Update'''"]] – opens the specialization update page where you can change the name of a particular specialization.

*"'''Delete'''" – deletes the specialization.

'''Note:''' You can’t delete specializations that you have already used in the system ''("Yes" in the column "Іn use" and no "Delete" button)'', but you may '''[[Update specialization#Disable specialization|disable]]''' them.

===='''Units'''====

Use this menu to set units to measure the volume of your work (words, hours, pages, etc.).

Here you can add any measurement units you need, update, and delete them:

[[File:units list page.jpg|border|800px]]

* [[Create unit|"'''New unit'''"]] – opens the unit creation page where you can create as many measurement units as you need.

* [[Update unit|"'''Update'''"]] – opens the unit update page. Here you can change the name of a particular unit.

*"'''Delete'''"– deletes the unit.

'''Note:''' You can’t delete units that you have already used in the project ''("Yes" in the column "Іn use" and no "Delete" button)''.

===='''Currencies'''====

Use this menu to add currencies that will be used in the system.

For example, one client can pay in US dollars while others can choose euros, and you can pay to vendors in local currency.

On this page, you can: add currencies, set any currency as default, disable or delete currencies, check exchange rates history.

[[file:currencies list page.jpg|border|900px]]

[[Currencies#Add currencies|"'''Add currency'''"]]- opens the menu where you can add desired currency. You can add as many currencies as you need.

[[Currencies#Exchange rates history|"'''Exchange rates history'''"]]- shows the exchange rates on the selected date.

[[Currencies#Set currency as default|"'''Set as default'''"]] - sets the selected currency as default. If you change the default currency,

all reports and project balances will be rebuilt and recalculated in a new default currency.

[[Currencies#Disable and delete currencies|"'''Disable'''"]] - disables the currency.

[[Currencies#Disable and delete currencies|"'''Delete'''"]] - deletes the currency. You can't delete the currency that is already in use in the system,

but you can disable it in case this currency no longer needed.

'''Note''': Protemos is connected to the currency conversion service so the exchange rate is updated on a daily basis.

That’s why you can always see the correct summary in your default currency.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''Settings=>Payment methods''' ===

Enter your payment details here so the clients can pay you.

On this page, you can: add various payment methods, change the default payment method and terms, update, disable or delete them.

[[file:Payment methods.png|border|900px]]

[[Create payment method|"'''Add payment method'''"]] - opens the menu where you can create a new payment method.

"'''[[Change default settings]]'''" - here you can change the default payment method and currency.

Define in how many days invoices should be paid, the default PDF page size for your invoices and vendor invoicing contact.

[[Update payment method|"'''Update'''"]] - opens the page where you can renew payment method details.

"'''Disable'''" - disables the payment method.

"'''Delete'''" - deletes the payment method.

'''Note''': You can’t delete payment methods that you have already used in the system ''("Yes" in the column "Іn use" and no the "Delete" button).''

 But you can disable them in case these payment methods no longer needed.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''Settings=>Taxes''' ===

You can define several taxes in the system, link them to the clients and vendors, and add them to your invoices.

This menu screen contains several submenus:

[[file:Taxes menu.jpg|border|300px]]

Each of them is described below.

===='''Taxes list'''====

To create a list of taxes, go to '''Settings=>Taxes=>Taxes list:'''

[[file:Taxes menu list.png|border|300px]]

Here you may define the necessary number of taxes that will be used in the system.

To add a new tax, press the '''"New tax"''' button:

[[file:Taxes list.jpg|border|900px]]

Enter a name of the tax, select the type, and specify its sort order in invoices:

[[file:Add new tax new.png|border|500px]]

Press '''"Create"''' to add the new tax to the list.

For more info, please see the '''[[Taxes#Taxes list|Taxes list]]''' section.

===='''Default clients taxes set'''====

To create a default clients taxes set, go to '''Settings=>Taxes=>Default clients taxes set''':

[[file:Taxes menu default clients.png|border|300px]]

To add a default percentage tax, press the "Add default persentage tax" button:

[[file:Add def cl percentage tax.png|border|900px]]

Select the tax name from the drop-down list (first, it should be created in: '''Settings=>Taxes=>Taxes list''' as described '''[[Enterprise edition user manual#Taxes list|above]]'''):

Enter its default value and press '''"Create"''':

[[file:New def cl perc VAT 2.png|border|700px]]

You may add as many taxes as you need.

The system will be adding this set of taxes to each client when you issue invoices.

For more info, please see the '''[[Taxes#Default clients taxes set|Default clients taxes set]]''' section.

 '''Note ''': Apart from that, you may define an individual set of taxes for each client. It will override the default clients taxes set value.'''

For more info on individual sets creation, please see the '''[[Taxes#Custom taxes set for individual client|Custom taxes set for individual client]]''' section.

===='''Default vendors taxes set'''====

To create a default vendors taxes set, go to '''Settings=>Taxes=>Default vendors taxes set''':

[[file:DVTset menu.png|border|300px]]

Then press the '''"Add default tax"''' button:

[[file:VTS add default tax.jpg|border|1000px]]

Select the tax name from the drop-down list (first, it should be created in: '''Settings=>Taxes=>Taxes list''' as described '''[[Enterprise edition user manual#Taxes list|above]]'''):

Enter its default value and press '''"Create"''':

[[file:VTS tax name choosing2.jpg|border|600px]]

The new tax will appear in the default vendors taxes set.

You may add as many taxes as you need.

The system will be adding this set of taxes to each vendor when you issue invoices.

For more info, please see the '''[[Taxes#Default vendors taxes set|Default vendors taxes set]]''' section.

 '''Note ''': Apart from that, you may define an individual set of taxes for each vendor. It will override the default vendors taxes set value.'''

For more info on individual sets creation, please see the '''[[Taxes#Custom taxes set for individual vendor|Custom taxes set for individual vendor]]''' section.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''Settings=>Object codes'''===

Use this menu to set the number of your next invoice, project, payment, job etc.

To update the next object identification numbers or the object code prefixes press the "'''Update next IDs'''" or "'''Update code prefixes'''" buttons correspondingly:

[[File:Object codes buttons.jpg|border|900px]]

For more info, please see the '''[[Update object codes]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''Settings=>Deadline reminders'''===

The system notifies you about overdue projects, jobs, and invoices by email. You can switch these notifications off/on by clicking "'''Update'''":

[[File:Deadline reminders 1.36 new.png|border|1100px]]

For more info, please see the '''[[Update deadline reminders settings]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''Settings=>SMTP Server'''===

By default, the system sends all email messages from Protemos own email server, but you can change this and make the system use your own server.

To do this, click "'''Update'''":

[[File:SMTP server.jpg|border|900px]]

For more info, please see the '''[[Update SMTP server configuration]]''' page.

==='''Settings=>Vendor portal'''===

Go to '''Settings=>Vendor portal''':

[[file:VP menu.png|border|150px]]

This menu allows you to adjust vendor portal related settings and embed your standard agreement with new vendors into the system.

It consists of two sections described below.

===='''Vendor portal settings'''====

Here you can define the following settings:

*'''Invoicing by vendors''' - here you can enable or disable the ability to create invoices by your vendors.

*'''Invoicing manager''' - here you can define one of your managers as the default recipient of notifications when your vendors create invoices.

*'''Vendor application form''' - allows you to enable or disable the ability to submit applications by your vendors.

*'''Vendor application manager''' - here you can define one of your managers as the default recipient of notifications when your vendors submit their applications.

*'''Vendor application URL''' - you can post the vendor application URL on your corporate website or send it to new vendors so that they can submit their applications to you.

To change any of the above-mentioned settings (except for the Vendor application URL), click "'''Update'''":

[[file:VP settings update.png|border|1100px]]

For more info on vendor applications, please check the '''[[Vendor application URL]]''' page.

===='''Agreement with new vendors'''====

In this section you can embed your standard agreement with your vendors into the system, so they will have to accept it before working with you.

Press '''"Create agreement"''' to add the agreement:

[[file:Add agreemment.jpg|border|900px]]

For more info, please see the '''[[Vendor portal#Agreement with new vendors|Agreement with new vendors]]''' section.

==='''Settings=>Integrations'''===

[[File:Settings integration 1.png|border|250px]]

This menu screen contains three submenus. Each of them is described below.

===='''ProZ.com integration'''====

Protemos is integrated with '''ProZ.com''' - the world's largest community of translators.

To enable ProZ.com integration, go to '''Settings=>Integrations=>ProZ.com''':

[[file:Settings Proz 1.png|border|250px]]

It will bring you to the '''ProZ.com integration''' page.

Here you can enable, check linked profile or disable ProZ.com integration for your account:

[[file:ProZ integr page.jpg|border|1100px]]

'''[[ProZ.com integration#Enable ProZ.com integration|"Enable"]]''' - opens the ProZ.com login page where you can enter your username and password to enable integration.

'''[[ProZ.com integration#Check linked profile|"Profile URL"]]''' - you may open your ProZ.com profile page by clicking the link.

'''[[ProZ.com integration#Disable ProZ.com integration|"Disable"]]''' - disables the integration.

A link to your ProZ.com profile and the "'''Disable'''" button will appear after you enable ProZ.com integration for your account.

====='''Link users in Protemos with one ProZ.com account'''=====

*You may link your ProZ.com account to be able to log into your Protemos account with ProZ.com credentials in one click.

For more details, please see the '''[[ProZ.com integration#Link Enterprise account in Protemos with one ProZ.com account|Link Enterprise account in Protemos with one ProZ.com account]]''' section.

*In case you also have several Vendor and(or) Freelance accounts in Protemos, you can link them all with your ProZ.com account, and '''[[ProZ.com integration#Switch users without re-login|switch between your accounts without re-login]]'''.

For more details, please see the '''[[ProZ.com integration#Link Vendor and Freelance accounts in Protemos with one ProZ.com account|Link Vendor and Freelance accounts in Protemos with one ProZ.com account]]''' section.

===='''SmartCAT integration'''====

Protemos is integrated with SmartCAT system, so you can create projects and quotes in Protemos, and then copy them to SmartCAT (and vice versa).

To enable SmartCAT integration, go to '''Settings=>Integrations=>SmartCAT''':

[[file:Settings CAT.png|border|250px]]

It will bring you to the SmartCAT integration page.

Here you can enable, update or disable SmartCAT integration for your account:

[[file:SmartCAT API.jpg|border|1000px]]

''The "'''Update'''" and "'''Disable'''" buttons will appear after you enable SmartCAT integration for your account.''

If you do not have SmartCAT account you can register it directly from the '''SmartCAT integration''' page.

Here you can also get a SmartCAT API key for Protemos, as it differs from your normal SmartCAT username and password.

To do so, please click the corresponding links:

[[File:SmartCAT links.jpg|border|900px]]

For more info on SmartCAT integration, SmartCAT-related project and quotes creation, please see the '''[[SmartCAT integration]] '''page.

===='''TQAuditor integration'''====

Protemos is integrated with TQAuditor - the system for evaluation and monitoring translation quality.

To enable TQAuditor integration for your account, go to '''Settings=>Integrations=>TQAuditor''':

[[file:Settings TQ.png|border|250px]]

Then you need to press the "'''Enable'''" button:

[[File:TQAUDITOR API CREDENTIALS enable.jpg|border|1000px]]

For more info on TQAuditor integration, please see the '''[[TQAuditor integration]] '''page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

=='''Users'''==

Use this menu to add new users who will use the system just as you do.

For example, if there are several project managers in your team, you can create a separate account with the necessary level of access rights for each of them.

[[File:Users menu.jpg|border|150px]]

This menu screen contains several submenus. Each of them is described below.

==='''Users list'''===

[[File:Users menu users list.jpg|border|150px]]

Use this menu to add a new account user, fill in or renew all basic information about a particular user.

To add a new user, press the "'''New user'''" button:

[[file:Ent.users 2.jpg|border|1200px]]

It will open the '''New user''' page. After you fill in the boxes press the "'''Save'''" button:

[[file:New user.jpg|border|700px]]

If you mark the '''"Can login"''' checkbox, the system will send an invitation to the user to join your company on Protemos once you finish creating the user.

You may leave the checkbox unmarked and send the invitation later.

'''Note''': your user will not be able to log into the system if you disable "'''Can login"''' button.

For more info, please see the '''[[Create user]]''' page.

'''Note''': use the [[Access rights|"'''User groups'''"]] box to select the group to relate your users to. This will define the user’s access rights.

On the '''Users''' page, you can also [[Update user| '''Update user''']] information.

Alternatively, users can be added by clicking the [[Enterprise edition user manual#New user|'''New user''']] menu.

For more info, please read the section below.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''New user'''===

Use this menu to add a new account user:

[[File:Users menu New user.jpg|border|150px]]

For more information on how to add users, please see the '''[[Create user]]''' page.

==='''Access rights'''===

Use this menu screen to define access rights for various user groups:

[[File:Users menu access.jpg|border|150px]]

For more information, please see the '''[[Access rights]]''' page.

=='''Add clients'''==

You can add clients manually, one by one, or import their list from an Excel file. Each of these options is described below.

==='''Add clients manually'''===

There are two ways to add new clients manually:

1. Press the '''Clients''' menu on the top panel and then click '''New client''':

[[File:Clients new 2.jpg|border|150px]]

2. Or you may go to '''Clients=>Clients list''':

[[File:Clients list.jpg|border|150px]]

Then press the "'''New client'''" button:

[[file:New client button.jpg|border|1000px]]

In both cases, you will be redirected to the '''New client''' page.

Enter the information about your client on the displayed screen. It consists of three sections:

*Use the '''General info''' section to enter general information about the client:

[[file:new client general info section.jpg|border|400px]]

*Use the '''[[Client view page – General tab#ProZ.com Blue Board| ProZ.com Blue Board]]''' section to enter the URL address of the client record on the ProZ.com Blue Board:

[[file:ProZ Blue Board section1.jpg|border|550px]]

*Use the '''Primary user''' section to enter the client’s contact person:

[[file:new client primary user section.jpg|border|440px]]

Press "'''Save'''" to display the client entry.

This page is intended for viewing and entering various client data and has the following tabs:

*On the '''[[Client view page – General tab|General info]]''' tab you may view, '''[[Update client details|update]]''' client info or '''"Delete"''' the client.

Here you can also check all the '''[[Client quick links|client-related objects]]''' and add necessary '''[[Manage client tags|tags]]''' to the client:

[[file:CV general 1.jpg|border|1000px]]

'''Note''': You can’t delete clients involved into recorded projects, invoices or payments.

In the '''[[Client view page – General tab#Primary user|Primary user]]''' section you can view and edit client's primary contact details:

[[file:Primary user.jpg|border|1000px]]

Here you may change the '''[[Client view page – General tab#ProZ.com Blue Board| ProZ.com Blue Board]]''' linked record and make an entry for your client:

[[file:Cl ProZ Blue sec Acme.jpg|border|1000px]]

You can also change your client's '''[[Client default settings|default settings]] ''':

[[file:Client default settings 2.png|border|1000px]]

*On the '''[[Client view page – Contact persons tab|Contact persons]]''' tab, you can view the list of client’s contacts, edit or delete them, and start creating new contacts.

If the client has several contact persons, they can all be entered in the '''Contact persons''' tab.

*On the '''[[Client view page – Prices tab|Prices]]''' tab, you can view the list of prices agreed with the client, edit or delete them, and start creating new prices.

*On the '''[[Taxes#Custom taxes set for individual client|Taxes]]''' tab, you can create a custom taxes set for this client. Here you may also define which taxes set should be applied (whether custom or default one) for this particular client.

*On the '''[[Client view page – Documents tab|Documents]]''' tab, you can upload and delete files related to the client.

==='''Import clients from Excel file'''===

If you already have a list of clients, contacts, and prices, you can easily import it without the need to enter such information manually.

Go to the '''[https://cloud.protemos.com/client/index Clients] ''' page and press the "'''Import from Excel'''" button:

[[file:clients import from xls.jpg|border|800px]]

For more info on clients data import, please see the '''[[Import clients from Excel]]''' page.

Here you can also export a displayed list of clients to Excel by pressing the "'''Export to Excel'''" button:

[[file:clients export to xls.jpg|border|800px]]

For more info on clients data export , please see the '''[[Clients list#Export to Excel| Export clients data to excel]]''' page.

For more info on clients, please see the '''[[Clients]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

=='''Add vendors'''==

If you assign jobs to other vendors, you need to add each of them to the system.

You can add vendors manually, one by one, or import their list from an Excel file. Each of these options is described below.

==='''Add vendors manually'''===

There are two ways to add new vendors manually:

1. Press the '''Vendors''' menu on the top panel and then click '''New vendor''':

[[File:Vendors menu new v.jpg|border|150px]]

2. Or you may go to '''Vendors=>Vendors list''':

[[File:Vendors menu V list.jpg|border|150px]]

Then press the "'''New vendor'''" button:

[[file:New vendor button.jpg|border|1000px]]

In both cases, you will be redirected to the '''[[Create vendor|New vendor]]''' page.

First, you will see the '''Type''' box. You can select any of the three vendor types:

*'''Company''' is a contractor company.

*'''Freelancer''' is a non-staff employee.

*'''In-house''' is a staff employee who works in your office.

Depending on the vendor type, you will see the boxes to fill in.

Press the "'''Save'''" button to add a vendor account to the system. The vendor will be sent an invitation email and needs to accept the invitation ''(please find more info '''[[How to add a vendor account|here]]''')''.

For additional information on how to add vendors, please see the '''[[Create vendor]]''' page.

The vendor entry page is intended for viewing and entering various vendor data and has the following tabs:

[[file:Vendor viev.jpg|border|1000px]]

On the '''General info''' tab you may view, '''[[Update vendor details|update]]''' vendor info, add necessary '''[[Manage vendor tags|tags]]''' and '''[[Vendor quick links|quick links]]''' or '''[[Vendor view page, General tab#General information|delete]]''' a vendor.

On this tab you can also view and edit basic information about the primary user, disable vendor access to the account, and send\resend an invitation to the vendor.

'''Note''': You can’t delete vendors involved into recorded jobs, invoices or payments.

Here you may also change the '''[[Vendor default settings change|default settings]] ''' for your vendor:

[[file:Client default settings 2.png|border|1000px]]

On the '''[[Vendor view page, Contact persons tab|Contact persons]]''' tab, you can view a list of vendor contacts, edit or delete them, and start creating new contacts.

This tab is available only if the vendor is a company, not a person.

On the '''[[Vendor view page, Payment methods tab|Payment methods]]''' tab, you can create or update payment methods for the vendor, and change the default payment method.

On the '''[[Vendor view page, Prices tab|Prices]]''' tab you can view the list of prices agreed with the vendor, edit or delete them, and start creating new prices.

On the '''[[Taxes#Custom taxes set for individual vendor|Taxes]]''' tab you can create a custom taxes set for this vendor. Here you may also define which taxes set should be applied (whether custom or default one) for this particular vendor.

On the '''[[Vendor view page, Documents tab|Documents]]''' tab you can upload and delete files related to the vendor.

On the '''[[Availability chart tab|Availability chart]]''' tab you can see the chart and list of all active jobs assigned to the vendor.

'''Note''': If your vendor has ProZ.com account with the same email as in Protemos, the system will display the link to that account on the vendor entry page ''(more info '''[[Vendor view page, General tab#Links of vendor profiles to ProZ.com profiles|here]]''')''.

==='''Import vendors from Excel file'''===

If you already have a list of vendors, their contacts, specializations, language pairs and prices, you can easily import these data without the need to enter such information manually.

Go to the '''[https://cloud.protemos.com/vendor/index Vendors] ''' page and press the "'''Import from Excel'''" button:

[[file:vendors import from xls.jpg|border|900px]]

For more info on vendors data import, please see the '''[[Import vendors from Excel]]''' page.

Here you can also export a displayed list of vendors to Excel by pressing the "'''Export to Excel'''" button:

[[file:vendors export to xls.jpg|border|900px]]

For more info on vendors data export, please see the '''[[Vendors list#Export to Excel| Export vendors data to excel]]''' page.

For more info on vendors, please see the '''[[Vendors]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

=='''Add new quote'''==

Quote is a potential project. Let's assume that your client has sent you a translation request, but first, he would like to know how much it will cost, time frames for implementation etc.

In order to save your time, you can create a quote and send it to your client and then, if the client agrees with the quote conditions, you can easily convert it to a project.

You may also create it if you are simply not sure yet you will get the project.

==='''Create quote'''===

There are two ways to create a quote:

1. Press the '''Quotes''' menu on the top panel and then click '''New quote''':

[[File:Quotes menu new Q.jpg|border|150px]]

2. Or you may go to '''Quotes=>Quotes list''':

[[File:Quotes menu Q list.jpg|border|150px]]

Then press the "'''New quote'''" button:

[[file:New quote button.jpg|border|900px]]

In both cases, it will open the '''New quote''' page where you can specify all basic details for a new quote:

[[file:New quote page.jpg|border|500px]]

Confirm all details with the "'''Create'''" button.

2. It will bring you to the "'''Quote'''" page that consists of the following sections:

==='''Quote details section'''===

Press '''"Actions"''' to see the set of operations that can be performed on this quote:

[[file:Quote actions.png|border|1000px]]

On this page, you can do the following:

*'''Send''': opens the '''[[Send quote]]''' page which allows emailing the quote to the client directly from the system. After the quote is sent, the system records the date of sending.

*'''Mark as sent''': if you not sending the quote through the system but by any other channel (e.g. email, customer’s portal etc.), you may use this button to remember the date of sending.

*'''Convert to project''': by pressing this button you begin creating a new project with this quote.

*'''Cancel''': if the client doesn't accept this quote conditions, you may press the "'''Cancel'''" button to remember that rejection.

*'''Download as PDF''': pressing this button downloads the quote in PDF format.

*'''Clone''': you may clone the quote by pressing this button.

*'''Update''': opens the '''[[Update quote page|Update quote ]] ''' page on which you can edit the quote.

*'''Delete''': deletes the quote.

'''Note:''' The '''"Send"''', '''"Mark as sent"''', and '''"Download as PDF"''' buttons are not displayed in quotes with no '''[[Quote receivables section|receivables]]''' entered.

==='''Files section'''===

Here you can upload the files or links (file URLs) you received from your client (if any):

[[File:Upload new file.png|border|1100px]]

==='''CAT logs section'''===

In this section you can upload CAT log files (if needed):

[[File:Quote upload Cat section.jpg|border|1100px]]

==='''Receivables section'''===

Here you can enter receivables to indicate the amount to be charged from the client:

[[File:Quote res section.jpg|border|1000px]]

==='''Deliver the quote'''===

Having checked all the quote data, you can send the quote to the client. Go to the '''Quote details''' section, press '''"Actions"''', and then click the "'''Send'''" button.

For more details, please see the ''' [[Send quote]] ''' page.

[[File:Qoute send butt.jpg|border|1000px]]

For more info on quotes, please see the ''' [[Quotes]] ''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''Create SmartCAT-related quotes'''===

*You can create SmartCAT-related quotes in Protemos. For more detailed instructions, please see the '''[[SmartCAT integration#Create SmartCAT-related quotes in Protemos|Create SmartCAT-related quotes in Protemos]]''' section.

*You may also create Protemos quotes from SmartCAT projects. For more detailed instructions, please see the '''[[SmartCAT integration#Create Protemos quotes from SmartCAT projects|Create Protemos quotes from SmartCAT projects]]''' section.

=='''Add new project'''==

After setting up the system and entering the clients and vendors in it, you can start new projects.

For illustration purposes, suppose you have Acme Corporation as your client. They have sent you the 20,000-word translation request

from English into French asking to complete it in 2 weeks. Let’s add this project to the system.

==='''Create project'''===

'''Note:''' Before creating project, make sure that you have added clients and vendors in your account.

1. There are two ways to create a project:

Press the '''Project''' menu on the top panel and then click '''New project''':

[[File:Projects menu new proj.jpg|border|150px]]

Or you may go to '''Projects=>Projects list''':

[[File:Projects menu proj list.jpg|border|150px]]

Then press the "'''New project'''" button:

[[file:New proj butt.jpg|border|1000px]]

In both cases, it will open the '''New project''' page

2. Enter your project information and press the "'''Create'''" button:

[[file:Project creation page.jpg|border|540px]]

3. The project page will be displayed with the following tabs:

[[file:Proj tabs.jpg|border|350px]]

==='''Project input files'''===

4. Now you need to upload the files received from your client to the system.

To do so, go to the '''Files''' tab and upload the needed files by pressing the "'''Upload files'''" button.

You may also add a link (file URL) to an external file instead of uploading the file to the system.

To do so, press the '''"Add file URLs"''' button:

[[file:Project inputs.png|border|1000px]]

For more information on project input files, please see the '''[[Project details, Files tab#Project input|Project input]]''' section.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''Project receivables'''===

5. Next, enter the volume of work and the receivable from the client. To do so, go to the '''Finances''' tab:

[[file:Project new receivables.png|border|1000px]]

Press the "'''New receivable'''" button and choose the base:

[[file:New receivable base.jpg|border|150px]]

The "'''Flat rate'''" – if you just need to enter the amount of receivable without entering volumes and rates.

The "'''Unit based'''" – if you have to enter the volume and rate for calculating the price.

The "'''CAT log based'''" – if you have fuzzy matches logs generated by CAT tools and want to calculate discounts for each type of match.

You can enter the purchase order number sent from the client in the '''PO number''' box. If the client has not provided such number, you may leave this box unfilled.

Enter the volume of work, price, and press '''"Create"''' to add the raceivable:

[[file:New UB receivable 2.png|border|600px]]

You can enter several receivables for a project.

For more info, please see the '''[[Receivable creation/editing|Receivable creation]] ''' page.

==='''CAT logs'''===

6. If necessary, you may upload a CAT log file to your project.

To do so, go to the '''Cat logs''' tab and press the "'''Upload CAT log'''" button:

[[file:Proj upload cat log.jpg|border|1000px]]

For more info on uploading of CAT log files, please see the '''[[Project details, CAT logs tab]] ''' page.

7. If you fulfill your job yourself, the new project has been created. You have to fulfil and complete it (see item 18 in this list).

If you need to assign the project to other vendors, carry on reading below.

==='''Create jobs'''===

8. Let’s assume that you need to assign the translation to one vendor and then give it for proofreading to another vendor.

Create their respective jobs in the system. Go to the '''Jobs''' tab and press the "'''Add job'''" button:

[[file:Proj add job button.jpg|border|1000px]]

==='''Job input files'''===

9. In the '''Job input files''' section select project files to send to a translator:

[[file:select job input file.jpg|border|1000px]]

In the section below on the same page, select the vendor and enter information about the job:

[[file:Add job page.jpg|border|400px]]

Then press the "'''Create'''" button.

10. Next, the job screen will be displayed:

[[file:Job page.jpg|border|1000px]]

For more info on jobs creation and editing, please see the '''[[Jobs]]''' page.

==='''Project payables'''===

11. Now you need to add payable for the vendor.

To do so, scroll down to the '''Payables to vendor''' section and press "'''New payable'''":

[[file:new payable but.jpg|border|1000px]]

Then select the base:

[[file:new payable bases.jpg|border|300px]]

The "'''Flat rate'''" – if you just need to enter the amount of payable without entering volumes and rates.

The "'''Unit based'''" – if you have to enter the volume and rate for calculating the price.

The "'''CAT log based'''" – if you have fuzzy matches logs generated by CAT tools and want to calculate discounts for each type of match.

Enter the job volume and payable for the vendor and press "'''Create'''":

[[file:New UB payable 2.png|border|600px]]

For more info, please see the '''[[Create/Edit payable|Create payable]]''' page.

12. Now you can send a notification to the vendor to start the job. Press the "'''Start job'''" button on the '''Job details''' screen:

[[file:Start job.jpg|border|1100px]]

The vendor will receive the notification by email that he has been assigned the job, log in and collect the files.

Then the vendor will fulfill the job, upload the ready files to the system and mark the job as completed.

You will be notified by email that the vendor has completed the job.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''Job output files'''===

13. Check if the files delivered by the translator are correct by downloading them from the '''Job Output Files''' section:

[[file:job output files.jpg|border|1100px]]

14. Having ensured that the vendor did everything correctly, press the "'''Accept job'''" button:

[[file:Accept job button.jpg|border|1000px]]

15. The vendor will be notified by email that the job has been accepted.

16. Now you would like to pass the completed translation for proofreading to another vendor.

Add a job for another vendor. The process is the same. The only difference is that you need to specify the files

delivered by the translator when selecting incoming files for the editor:

[[file:select file for another job.jpg|border|1000px]]

For more info on jobs, please see the '''[[Jobs]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''Deliver the project'''===

17. When all the vendors have uploaded their files, you can start delivering the project.

You may upload vendors' files to the system.

To do so, go to the project’s '''Files''' tab and scroll down to the '''Jobs Output''' section.

Select the necessary files and press the "'''Add selected to project output'''" button:

[[file:Jobs output files.jpg|border|1000px]]

This will allow you not to lose files after you close the project.

18. If you fulfill your job yourself, you may upload files to the system by clicking "'''Add additional files'''" in the '''Project Output''' section:

[[file:Project output files add butt.jpg|border|1000px]]

19. Having added all the needed files to '''Project Output''', you can download the files and send them to the client or client’s manager by email.

[[file:Project output files download.jpg|border|1000px]]

20. Having delivered all the files, you can complete the project. Go to the '''Details''' tab, click '''"Actions"''', and then press the "'''Complete'''" button:

[[file:Project page complete button2.jpg|border|750px]]

Congratulations! You have completed the project.

 '''Note 1''': The number of projects in your system will be increasing with time, so you won’t want all of them to be displayed. Set up how projects are displayed in the list using '''[[Projects list#Search projects with filters|Filters]]'''. 

 '''Note 2''': View the list of vendors’ jobs in all the projects at the dedicated page by pressing the '''[[Jobs list|Jobs]]''' menu on the top panel.

For more info on projects, please see the '''[[Projects]]''' page.

=='''Projects=>Project templates''' ==

Use this page to create templates for your projects.

For more info, please see the next section.

==='''Create projects based on templates'''===
You can create a project from a template.

To do so, press the '''Projects''' menu on the top panel and then click '''Project templates''':

[[file: Proj temp menu.jpg|border|150px]]

Or you may go to '''Projects=>Projects list''':

[[file:Projects menu proj list.jpg|border|150px]]

And then press the '''"Templates"''' button:

[[file: Project page templates button.jpg|border|1100px]]

For more detailed information, please see the '''[[Project templates]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

=='''Projects=>CAT log templates''' ==

Use this menu to add weighted word count templates for the CAT tools you are using:

[[file:Projects CAT logs.jpg|border|150px]]

Here you can add or update templates:

[[file:Cat Temp Add button.jpg|bprder|1000px]]

[[Weighted word count templates#Add templates|"'''Add template'''"]] - opens the page where you can add a word count template.

You may also [[Weighted word count templates#Update templates|'''update''']] the template if necessary.

For more info on templates, please see the '''[[Weighted word count templates]] '''page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

=='''Create SmartCAT-related projects'''==

*You can create SmartCAT-related projects in Protemos. For more detailed instructions, please see the '''[[SmartCAT integration#Create SmartCAT-related projects in Protemos|Create SmartCAT-related projects in Protemos]]''' section.

*You may also create Protemos projects from SmartCAT projects. For more detailed instructions, please see the '''[[SmartCAT integration#Create Protemos projects from SmartCAT projects|Create Protemos projects from SmartCAT projects]]''' section.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

=='''Clients prices'''==

To display the list of all clients' prices, go to '''Clients=>Prices''':

[[file:Clients price.jpg|border|150px]]

It will open the '''Client prices''' page.

Here you can view and create prices, import or export the list of all clients' prices from/to Excel, update or delete a particular client's price:

[[file:Client prices page.jpg|border|1000px]]

*''' New price''' - opens the '''New client price''' creation page. On this page, you can '''[[Clients prices list#Create new price|create prices]]''' for a definite client, service, language pair and specialization.

'''Note:''' Here you may also create general prices without reference to a particular client or type of service, specialization etc. 

*'''Import from Excel''' - opens the '''[[Import clients from Excel|Import clients from Excel]]''' page where you may import the list of all clients' prices from Excel.

*'''Export to Excel''' - exports the list of clients' prices to Excel.

*'''Update''' - opens the '''[[Clients prices list#Edit price|Update client price]]''' page. Here you can update the price for the client.

*'''Delete''' - deletes the price.

For more info on clients' prices, please see the '''[[Clients prices list]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

=='''Create invoices for clients and control their payment'''==

1. To create an invoice for a client, go to '''Clients=>Receivables''':

[[file:CM receivables.jpg|border|150px]]

2. The list of all the receivables will be displayed. Select the desired rows and press the "'''Invoice selected'''" button:

[[file:Invoice client receivable.jpg|border|1000px]]

3. The system will create an invoice and will display its page.

For more info on client invoices, please see the '''[[Clients receivables list#Create invoice|Create invoice]]''' page.

The '''Client invoice''' page consists of the following sections:

==='''Client invoice details section'''===

[[file:Client invoice details section new.jpg|border|1000px]]

In this section you can do the following:

'''Send''' - opens the '''[[Send client invoice]]''' which allows emailing the invoice to the client directly from the system. After the invoice is sent, the system records the date of sending.

'''Resend''' - this button appears after the invoice has been sent. Pressing it sends the invoice one more time.

'''Mark as sent''' - if you not sending the invoice through the system but by any other channel (e.g. email, customer’s portal etc.), you may use this button to remember the date of sending.

'''Mark as unsent''' - this button appears if the invoice has been sent. Pressing it deletes the date of sending.

'''Download as PDF''' - pressing this button downloads the invoice in PDF format.

'''Write off''' - this button marks the invoice as fully paid. Write off is the unpaid part of the invoice that you are not expecting to be paid in the future, so you may want to mark the invoice as fully paid by adding a write off. E.g. you invoiced the client for 1000 EUR but got 990 EUR because of the bank charges, and for some reason, you are not going to ask the client to pay 10 EUR difference.

'''Discount and Extra Charge''' - you may add a '''[[Client invoice Discount & Extra charge update|discount and an extra charge]]''' to the invoice by pressing this button.

'''Update''' - opens the [[Update client invoice|'''Update invoice''']] page on which you can edit the invoice.

'''Delete''' - deletes the invoice. This button disappears after you link the invoice with the payment.

For more info on action buttons, please see the '''[[Client invoice view#Action buttons|Action buttons]]''' page.

==='''Client invoice taxes section'''===

In the taxes section of client invoice page, the set of taxes is displayed according to the system and client's profile settings:

* [[Taxes#Default clients taxes set|'''Default clients taxes set''']] - is displayed by default.

* [[Taxes#Custom taxes set for individual client|'''Custom taxes set''']] - will be displayed if you apply and '''define''' a custom taxes set for the particular client.

* [[Taxes#Custom taxes set for individual client|'''No taxes''']] - will be displayed if you apply the custom taxes set, but '''don't define ''' any tax values for the client.

But in any case, you can add new taxes, edit or delete displayed ones by pressing corresponding buttons:

[[file:Cl inv tax sect.jpg|border|1000px]]

For more info, please see the '''[[Taxes]]''' page.

==='''Client invoice receivables section'''===

Here you can view, add and remove receivables in unsent invoices.

To add receivables press the "'''Add receivables'''" button:

[[file:Cl inv receiv section.jpg|border|1000px]]

For more info on how to add receivables, please see the '''[[Client invoice view#Remove and add receivables|Remove and add receivables]]''' page.

==='''Client invoice linked payments section'''===

If you have received the payment for the invoice, you can record it by pressing the '''"Create linked payment"''' button under receivables table:

[[file:Cl inv linked payments sect.jpg|border|1000px]]

For more info on client linked payments, please see the '''[[Client invoice view#Create linked payment|Create linked payment]]''' page.

Alternatively, payments can be created on the [[Client payments list#Create payments|'''Client payments''']] page.

The difference is that on the '''Client invoices''' page you can enter the payment covering only the invoice itself, while on the '''Client payments''' page, you can enter the payment covering multiple invoices.

To find out how to create payments on the '''Client payments''' page, please read the section below.

==='''Clients payments'''===

As mentioned above, this is the alternative way to enter the payment.

So, when a client pays the invoice, enter the payment in the system and connect it with the paid invoice. To do so, complete the following steps:

1. Go to the '''Clients=>Payments''' menu:

[[file:Clients Payments menu.jpg|border|150px]]

It will bring you to the '''Client payments''' page.

In order to add a new client payment press "'''New payment'''":

[[file:client new payment button.jpg|border|900px]]

It will open the '''New payment from client''' page.

2. Enter the payment received from the client and select the invoices that payment covers from the list:

[[file:new client payment page.jpg|border|1000px]]

Press "'''Save'''" to add the payment to the system.

Now you have entered the payment in the system and completed the payment.

For more info on client payments, please see the ''' [[Client payment creation]] ''' page.

==='''Clients invoices list'''===

You may view the list of all the invoices in '''Clients=>Invoices''':

[[file:Clients invoices 2.jpg|border|150px]]

This way you can track all the invoices from your clients and control their payment.

For more details, please see the '''[[Client invoices list]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

=='''Vendors prices'''==

To display the list of all vendors' prices, go to '''Vendors=>Prices''':

[[file:Vendor prices menu.jpg|border|135px]]

It will open the '''Vendor prices''' page.

Here you can view and create prices, import or export the list of all vendors' prices from/to Excel, update or delete the particular vendor's price:

[[file:vendor prices page.jpg|border|1000px]]

*''' New price''' - opens the '''New vendor price''' creation page. On this page, you can '''[[Vendors prices list#New price creation|create prices]]''' for a definite vendor, service, language pair and specialization.
'''Note:''' Here you may also create general prices without reference to the particular vendor or type of service, specialization etc.

*'''Import from Excel''' - opens the '''[[Import vendors from Excel|Import vendors from Excel]]''' page where you may import the list of all vendors' prices from Excel.

*'''Export to Excel''' - exports the list of vendors' prices to Excel.

*'''Update''' - opens the '''[[Vendors prices list#Price editing|Update vendor price]]''' page. Here you can update the price for the vendor.

*'''Delete''' - deletes the price.

For more info on vendors' prices, please see the '''[[Vendors prices list]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

=='''Invoices from vendors and payment control'''==

The vendors can create invoices '''[[Vendor user manual#Invoicing|on their own]]''' or you can create their invoices as the company manager. Let’s review the second option.

1. Go to the '''Vendors=>Payables''' menu:

[[file:Vendors payables.jpg|border|150px]]

The list of payables due to vendors will be displayed. Select the rows to be included in the invoice and press the Invoice selected button:

[[file:Invoicing selected payables.jpg|border|1000px]]

'''Note''': If the vendor’s name is highlighted in red in the table, it means that payment method was not selected for this vendor and it’s impossible to create an invoice for this vendor’s jobs.

To create an invoice, select the payment method for the vendor (click the vendor’s name and add the payment method as described on the '''[[Vendor view page, Payment methods tab]]''' page). 

2. The system will create the invoice, send it to the vendor by email and open its page.

For more info on vendor invoices, please see the '''[[Vendors payables list#Create vendor invoices|Create vendor invoices]]''' page.

The '''Vendor invoice''' page consists of the following sections:

==='''Vendor invoice details section'''===

[[file:Vendor invoice page.jpg|border|1000px]]

In this section you can do the following:

*'''Download as PDF''' — pressing this button downloads the invoice in PDF format.

*'''Discount and Extra charge''' - you may add a '''[[Vendor invoice Discount & Extra charge| discount and an extra charge]]''' to the invoice by pressing this button.

*'''Write off''' — this button marks the invoice as fully paid. Write off is the unpaid part of the invoice that you are not expecting to be paid in the future, so you may want to mark the invoice as fully paid by adding a write off.

E.g. you invoiced the client for 1000 EUR but got 990 EUR because of the bank charges, and for some reason, you are not going to ask the client to pay 10 EUR difference.

*'''Update''' — pressing this button opens the '''[[Vendor invoice update|Vendor Invoice update page]]''' on which you can edit the invoice.

*'''Delete''' — this button deletes the invoice. It disappears after you link the invoice with the payment.

'''Note''': For invoices with linked payments only "'''Download as PDF'''" and "'''Write off'''" buttons are available.

To make all buttons available, you need to unlink the payments first. It can be done on the page of the corresponding payment to the vendor.

==='''Vendor invoice taxes section'''===

In the taxes section of vendor invoice page, the set of taxes is displayed according to the system and vendor's profile settings:

* [[Taxes#Default vendors taxes set|'''Default vendors taxes set''']] - is displayed by default.

* [[Taxes#Custom taxes set for individual vendor|'''Custom taxes set''']] - will be displayed if you apply and '''define''' a custom taxes set for the particular vendor.

* [[Taxes#Custom taxes set for individual vendor|No taxes]] - will be displayed if you apply the custom taxes set, but '''don't define ''' any tax values for the vendor.

But in any case, you can add new taxes, edit or delete displayed ones by pressing corresponding buttons:

[[file:Vendor invoice taxes section.jpg|border|1100px]]

For more info, please see the '''[[Taxes]]''' page.

==='''Vendor invoice payables section'''===

Here you can view, add and remove payables in unsent invoices.

To add payables press the "'''Add payables '''" button:

[[file:VIV payables section.jpg|border|1000px]]

For more info on vendor payables, please see the '''[[Vendor invoice view#Removing and adding payables|Adding and removing payables]]''' page.

==='''Vendor invoice linked payments section'''===

If you have paid the invoice, you can record the payment by pressing “'''Create linked payment'''” button under the payable table:

[[file:VIV linked payment creation n.jpg|border|1000px]]

For more info on vendor linked payments, please see the '''[[Vendor invoice view#Linked payment creation|Linked payment creation]]''' page.

Alternatively, the payments can be created on the [[Vendor payments list|'''Vendor payments ''']] page.

The difference is that on the '''Vendor invoices''' page you can enter the payment covering only the invoice itself,

while on the '''Vendor payments''' page, you can enter the payment covering multiple invoices.

For more info on vendor payments, please see the ''' [[Vendor payment creation]] ''' page.

==='''Vendors payments'''===

As mentioned above, this is the alternative way to enter the payment.

So, having paid the vendors’ invoices, you need to enter those payments in the system. To do so, complete the following steps:

1. Go to the '''Vendors=>Payments''' menu:

[[file:Vendor payments.jpg|border|135px]]

It will bring you to the '''Vendor payments''' page.

Press the "'''New payment'''" button to add a new vendor payment:

[[file:vendor payments new payment.jpg|border|900px]]

It will open the '''New payment to vendor''' page.

2. Enter the payment completed to the vendor and select the invoices covered by that payment from the list:

[[file:New vendor payment.jpg|border|1000px]]

Press "'''Save'''" to add the payment to the system.

Now the payment has been entered in the system and you’ve completed the payment to the vendor.

For more info on vendor payments, please see the ''' [[Vendor payment creation]] ''' page.

==='''Vendors invoices list'''===

You may view the list of all the vendors’ invoices in '''Vendors=>Invoices''':

[[file:Vendors invoices.jpg|border|135px]]

For more info, please see the '''[[Vendors payables list#Create vendor invoices|Create vendor invoices]]''' section.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

=='''Filters'''==

Filters are provided for most of the tables in the system. Use such filters to hide the information you don’t want to be displayed.

Let’s take the
 [https://cloud.protemos.com/project/index '''Projects'''] page as an example:

Click the '''Projects+>Projects list''' menu on the top panel to display the list of projects:

[[file:Filters projects.jpg|border|200px]]

The following filters are provided for that list:

[[file:Projects filter 2.jpg|border|1000px]]

Enter necessary data into the appropriate fields and press the '''"Apply"''' button.

For more info on projects filters, please see the '''[[Projects list#Search projects with filters|Search projects with filters]]''' page.

For further instructions on how to search the required data with filters, please click the corresponding link:

*'''[[Quotes list#Search quotes with filters|Search quotes with filters]]'''

*''' [[Project templates#Search project templates with filters|Search project templates with filters]]'''

*'''[[Jobs list#Search jobs with filters|Search jobs with filters]]'''

*'''[[Clients list#Search clients with filters|Search clients with filters]]'''

*'''[[Vendors list#Search vendors with filters|Search vendors with filters]]'''

*'''[[Clients prices list#Search prices with filters|'''Search clients prices with filters]]'''

*'''[[Clients receivables list#Search receivables with filters|Search clients receivables with filter]]'''

*'''[[Client invoices list#Search invoices with filters|Search clients invoices with filters]]'''

*'''[[Client payments list#Search payments with filters|Search clients payments with filters]]'''

*'''[[Vendors prices list#Search prices with filters|'''Search vendors prices with filters]]'''

*'''[[Vendors payables list#Search payables with filters|Search vendors payables with filters]]'''

*'''[[Vendor invoices list#Search invoices with filters|Search vendors invoices with filters]]'''

*'''[[Vendor payments list#Search payments with filters|Search vendors payments with filters]]'''

=='''Reports'''==

You can generate various business reports in the system. In this way, you can analyze the financial results of your activity for a defined period of time.

Click the '''Reports''' menu on the top panel and choose the required item:

[[file:Enterprise reports menu.jpg|border|150px]]

Each of these menu screens is described below.

==='''General finances'''===

These reports show dynamics of how income, expenses and profit change over months.

To view the '''[[Reports – General finances|General finances]]''' reports, go to '''Reports=>General finances''':

[[file:Enterprise reports.jpg|border|150px]]

On this page, you can see the following reports:

*'''[[Reports – General finances#Monthly finances by project balances|Monthly finances by project balances]]''' - shows the turnover, expenses and profit based on receivables in your projects and payables in the related jobs.

*'''[[Reports – General finances#Monthly finances by invoices|Monthly finances by invoices]]''' - shows the turnover, expenses and profit based on client and vendor invoices.

*'''[[Reports – General finances#Monthly finances by payments|Monthly finances by payments]]''' - shows the turnover, expenses and profit based on client and vendor payments.

For more info on general finances reports, please see the '''[[Reports – General finances|General finances reports]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''Managers'''===

Here you may see your finances reports for each project manager of your team.

To view the '''[[Reports – Managers – Finances by project balances|Finances per manager by project balances]]''' reports, go to '''Reports=>Managers=>Finances by project balances''':

[[file:Reports finances.png|border|350px]]

On this page, you can see the following reports:

*'''[[Reports – Managers – Finances by project balances#Monthly income per manager by project balances|Monthly income per manager by project balances]]''' - shows the turnover for each manager based on receivables in their projects.

*'''[[Reports – Managers – Finances by project balances#Monthly profit per manager by project balances|Monthly profit per manager by project balances]]''' - shows the profit for each manager based on receivables in their projects.

*'''[[Reports – Managers – Finances by project balances#Monthly income share per manager by project balances|Monthly income share per manager by project balances]]''' - shows how the income share of each manager was changing each month.

*'''[[Reports – Managers – Finances by project balances#Monthly profit share per manager by project balances|Monthly profit share per manager by project balances]]''' - shows how the profit share of each manager was changing each month.

*'''[[Reports – Managers – Finances by project balances#Income share per manager by project balances|Income share per manager by project balances]]''' - on this report you may see the shares of incomes each of your managers brings over the selected period.

*'''[[Reports – Managers – Finances by project balances#Profit share per manager by project balances|Profit share per manager by project balances]]''' - on this report you may see the shares of profit each of your managers brings over the selected period.

*'''[[Reports – Managers – Finances by project balances#Finances per manager by project balances summary table|Finances per manager by project balances summary table]]''' - shows all income, expense and profit amounts per manager and month.

For more info on managers reports, please see the '''[[Reports – Managers – Finances by project balances|Finances per manager by project balances reports]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''Clients'''===

This menu screen contains several submenus:

[[file:Reports menu clients.jpg|border|350px]]

Each of them is described below.

===='''Finances by project balances'''====

Here you may see your finances reports for each client based on the receivables.

To view the '''[[Reports – Clients – Finances by project balances|Finances per client by project balances]]''' reports, go to '''Reports=>Clients=>Finances by project balances''':

[[file:Reports clients finances.png|border|350px]]

On this page, you can see the following reports:

*'''[[Reports – Clients – Finances by project balances#Monthly income per client by project balances|Monthly income per client by project balances]]''' - shows the turnover per client based on receivables in their projects.

*'''[[Reports – Clients – Finances by project balances#Monthly profit per client by project balances|Monthly profit per client by project balances]]''' - shows the profit for each client based on receivables in their projects.

*'''[[Reports – Clients – Finances by project balances#Monthly income share per client by project balances|Monthly income share per client by project balances]]''' - shows how the income share of the client was changing each month.

*'''[[Reports – Clients – Finances by project balances#Monthly profit share per client by project balances|Monthly profit share per client by project balances]]''' - shows how the profit share of each client was changing each month.

*'''[[Reports – Clients – Finances by project balances#Income share per client by project balances|Income share per client by project balances]]''' - on this report you may see the shares of income each your client brings over the selected period.

*'''[[Reports – Clients – Finances by project balances#Profit share per client by project balances|Profit share per client by project balances]]'''- on this report you may see the shares of profit each your client brings over the selected period.

*'''[[Reports – Clients – Finances by project balances#Finances per client by project balances summary table|Finances per client by project balances summary table]]''' - shows all income, expense and profit amounts per each client monthly.

For more info on these reports, please see the '''[[Reports – Clients – Finances by project balances|Finances per client by project balances reports]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

===='''Income by invoices'''====

Here you may see your finances reports for each client based on the client invoices.

To view the '''[[Reports – Clients – Income by invoices|Monthly income per client by invoices]]''' reports, go to '''Reports=>Clients=>Income by invoices''':

[[file:Reports clients invoices.png|border|350px]]

On this page, you can see the following reports:

*'''[[Reports – Clients – Income by invoices#Monthly income per client by invoices|Monthly income per client by invoices]]''' - here you can see the turnover per client based on the invoices you issued for them.

*'''[[Reports – Clients – Income by invoices#Monthly income share per client by invoices|Monthly income share per client by invoices]]''' - shows how the share of invoices per clients was changing monthly.

*'''[[Reports – Clients – Income by invoices#Income share per client by invoices|Income share per client by invoices]]''' - shows the share of invoices per clients over the selected period of time.

*'''[[Reports – Clients – Income by invoices#Monthly income per client by invoices summary table|Monthly income per client by invoices summary table]]''' - shows all invoice amounts per client and month.

For more info on these reports, please see the '''[[Reports – Clients – Income by invoices|Monthly income per client by invoices reports]]''' page.

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===='''Income by payments'''====

These reports show how the clients were paying you.

To view the '''[[Reports – Clients – Income by payments|Monthly income per client by payments]]''' reports, go to '''Reports=>Clients=>Income by payments''':

[[file:Reports clients payments.png|border|350px]]

Here you may see the following reports:

*'''[[Reports – Clients – Income by payments#Monthly income per client by payments|Monthly income per client by payments]]''' - here you can see the amounts of payments per each client monthly.

*'''[[Reports – Clients – Income by payments#Monthly income share per client by payments|Monthly income share per client by payments]]''' - here you can see how the share of payments per client was changing monthly.

*'''[[Reports – Clients – Income by payments#Income share per client by payments|Income share per client by payments]]''' - this diagram shows the share of each client in payments received over the specified period of time.

*'''[[Reports – Clients – Income by payments#Monthly income per client by payments summary table|Monthly income per client by payments summary table]]''' - shows all payment amounts per client monthly.

For more info on these reports, please see the '''[[Reports – Clients – Income by payments|Monthly income per client by payments reports]]''' page.

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==='''Vendors'''===

This menu screen contains several submenus:

[[file:reports vendors menu.jpg|border|300px]]

Each of them is described below.

===='''Expenses by invoices'''====

These reports show the monthly amounts of your vendor invoices.

To view the '''[[Reports – Vendors – Expenses by invoices|Monthly expenses per vendor by invoices]]''' reports, go to '''Reports=>Vendors=>Expenses by invoices''':

[[file:Reports_vendors_invoices.png|border|300px]]

Here you may see the following reports:

*'''[[Reports – Vendors – Expenses by invoices#Monthly expenses per vendor by invoices|Monthly expenses per vendor by invoices]]''' - this diagram shows the amount of monthly invoices per each vendor.

*'''[[Reports – Vendors – Expenses by invoices#Monthly expenses share per vendor by invoices|Monthly expenses share per vendor by invoices]]''' - this graph shows how the share of the invoiced amounts per vendor was changing monthly.

*'''[[Reports – Vendors – Expenses by invoices#Expenses share per vendor by invoices|Expenses share per vendor by invoices]]''' - shows the share of the invoiced amount per each vendor.

*'''[[Reports – Vendors – Expenses by invoices#Monthly expenses per vendor by invoices summary table|Monthly expenses per vendor by invoices summary table]]''' - this table shows the invoiced amount per each vendor monthly.

For more info on these reports, please see the '''[[Reports – Vendors – Expenses by invoices|Monthly expenses per vendor by invoices reports]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

===='''Expenses by payments'''====

These reports show the monthly amounts of your vendor payments.

To view the '''[[Reports – Vendors – Expenses by payments|Monthly expenses per vendor by payments]]''' reports, go to '''Reports=>Vendors=>Expenses by payments''':

[[file:Reports vendors payments.png|border|300px]]

Here you may see the following reports:

*'''[[Reports – Vendors – Expenses by payments#Monthly expenses per vendor by payments|Monthly expenses per vendor by payments]]''' - this diagram shows the amount of monthly payments per each vendor.

*'''[[Reports – Vendors – Expenses by payments#Monthly expenses share per vendor by payments|Monthly expenses share per vendor by payments]]''' - this graph shows how the share of the paid amounts per vendor was changing monthly.

*'''[[Reports – Vendors – Expenses by payments#Expenses share per vendor by payments|Expenses share per vendor by payments]]''' - shows the share of the paid amount per each vendor.

*'''[[Reports – Vendors – Expenses by payments#Monthly expenses per vendor by payments summary table|Monthly expenses per vendor by payments summary table]]''' - this table shows paid amount per each vendor monthly.

For more info on these reports, please see the '''[[Reports – Vendors – Expenses by payments|Monthly expenses per vendor by payments]]''' page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''Language pairs'''===

Here you may see your finances reports for each language pair you work with.

To view the '''[[Reports – Language pairs – Finances by project balances|Finances per language pair by project balances]]''' reports, go to '''Reports=>Language pairs=>Finances by project balances''':

[[file:Reports language pairs.png|border|300px]]

On this page, you can see the following reports:

*'''[[Reports – Language pairs – Finances by project balances#Monthly income per language pair by project balances|Monthly income per language pair by project balances]]''' - this report shows the turnover per language pair based on receivables in the related projects.

*'''[[Reports – Language pairs – Finances by project balances#Monthly profit per language pair by project balances|Monthly profit per language pair by project balances]]''' - shows the profit for each language pair based on receivables in the related projects.

*'''[[Reports – Language pairs – Finances by project balances#Monthly income share per language pair by project balances|Monthly income share per language pair by project balances]]''' - shows how the income share of each language pair was changing each month.

*'''[[Reports – Language pairs – Finances by project balances#Monthly profit share per language pair by project balances|Monthly profit share per language pair by project balances]]''' - shows how the profit share of each language pair was changing each month.

*'''[[Reports – Language pairs – Finances by project balances#Income share per language pair by project balances|Income share per language pair by project balances]]''' - on this report you may see the shares of income each of the language pairs brings over the selected period.

*'''[[Reports – Language pairs – Finances by project balances#Profit share per language pair by project balances|Profit share per language pair by project balances]]''' - here you may see the shares of profit each of the language pairs brings over the selected period.

*'''[[Reports – Language pairs – Finances by project balances#Finances per language pair by project balances summary table|Finances per language pair by project balances summary table]]''' - this table shows all income, expense and profit amounts per language pair and month.

For more info on language pairs reports, please see the '''[[Reports – Language pairs – Finances by project balances|Finances per language pair by project balances reports]] page.

[[File:Redirect.jpg|40px|link=Enterprise edition user manual]] Back to the '''table of contents'''.

==='''Services'''===

Here you may see your finances reports for each service based on the receivables.

To view the '''[[Reports – Services – Finances by project balances|Finances per service by project balances]]''' reports, go to '''Reports=>Services=>Finances by project balances''':

[[file:Reports services.png|border|350px]]

On this page, you can see the following reports:

*'''[[Reports – Services – Finances by project balances#Monthly income per service by project balances|Monthly income per service by project balances]]''' - this report shows the turnover per service based on receivables in the related projects.

*'''[[Reports – Services – Finances by project balances#Monthly profit per service by project balances|Monthly profit per service by project balances]]''' - shows the profit for each service based on receivables in the related projects.

*'''[[Reports – Services – Finances by project balances#Monthly income share per service by project balances|Monthly income share per service by project balances]]''' - shows how the income share of each service was changing each month.

*'''[[Reports – Services – Finances by project balances#Monthly profit share per service by project balances|Monthly profit share per service by project balances]]''' - this report shows how the profit share of each service was changing each month.

*'''[[Reports – Services – Finances by project balances#Income share per service by project balances|Income share per service by project balances]]''' - on this report you may see the shares of incomes each of the services brings over the selected period.

*'''[[Reports – Services – Finances by project balances#Profit share per service by project balances|Profit share per service by project balances]]''' - here you may see the shares of profit each of the services brings over the selected period.

*'''[[Reports – Services – Finances by project balances#Finances per service by project balances summary table|Finances per service by project balances summary table]]''' - this table shows all income, expense and profit amounts per service and month.

For more info on services reports, please see the '''[[Reports – Services – Finances by project balances|Finances per service by project balances reports]]''' page.

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=='''Export data'''==

'''On every page (quotes, projects, jobs, invoices, payments etc.) you can export the tables into xls.'''

Let’s take the
 [https://cloud.protemos.com/project/index '''Projects'''] page as example:

[[File:Export to excel.jpg|border|1000px]]

If you press "'''Export to Excel'''", you will get the file with exported data and will be able to use it for backup, analysis,
import or any other purpose you might need.

For instructions on how to export the required data to excel, please click the corresponding link:

*'''[[Quotes list#Export to Excel|Export quotes data to excel]]'''

*'''[[Projects list#Export to Excel|Export projects data to excel]]'''

*'''[[Jobs list#Export|Export jobs data to excel]]'''

*'''[[Clients list#Export to Excel|Export clients data to excel]]'''

*'''[[Clients prices list#Export to Excel|Export clients prices to excel]]'''

*'''[[Clients receivables list#Export to Excel|Export clients receivables to excel]]'''

*'''[[Client invoices list#Export to Excel|Export clients invoices to excel]]'''

*'''[[Client payments list#Export to Excel|Export clients payments to excel]]'''

*'''[[Vendors list#Export to Excel|Export vendors data to excel]]'''

*'''[[Vendors prices list#Export to Excel|Export vendors prices to excel]]'''

*'''[[Vendors payables list#Export to Excel|Export vendors payables to excel]]'''

*'''[[Vendor invoices list#Export to Excel|Export vendors invoices to excel]]'''

*'''[[Vendor payments list#Export to Excel|Export vendors payments to excel]]'''

*'''[[Reports – General finances#Export data to Excel|Export general finances reports data to excel]]'''

=='''Additional information'''==
The system supports all the modern browsers. However, some outdated browsers (e.g., Opera 12.17) may have issues.

If you experience issues, we recommend using the modern browser. We are improving the system all the time.

That’s why its user interface may change and look a little bit differently from the one described above.

However, we try to update this manual accordingly. If you notice some discrepancies between the description and the real functionality, please tell us.

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