Difference between revisions of "Create payable"

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(Relevant prices)
(Add payable-related files)
 
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[[file:Vendor invoice with file.png|border|600px]]
 
[[file:Vendor invoice with file.png|border|600px]]
 
<span style="color:red">'''Note: '''</span> Only the '''<U>[[Job view#Job output files|job output files]]</U>''' can be linked to payables.
 
  
 
=='''Relevant prices'''==
 
=='''Relevant prices'''==

Latest revision as of 14:47, 31 October 2019

You can add payables on a job page.

This is the summary of how much you will pay to your vendor.

To do so, press "New payable" and select the type of the payable you want to add:

Add payable.png

  • "Flat rate"—if you just need to enter the amount of a payable without entering volumes and rates.
  • "Unit based"—if you have to enter the volume and rate for calculating the price.
  • "CAT log based"—if you have fuzzy matches logs generated by CAT tools and want to calculate discounts for each type of match.

Each of the payable types is described below.

Flat rate payable

Under this header you can enter the data for the payable:

New FR payable.png

  • Total—please enter the total amount here.
  • Currency—please select the necessary currency here.
  • File—here you may select the payable-related file here if necessary.
  • Note (hidden from vendor)—here you may leave additional information that will be hidden from your vendor.
  • Note (visible to vendor)—here you may leave additional information that will be visible to your vendor.

When you have finished entering all the data, press "Create".

Once you press "Create", the system will bring you back to the Payables to vendor section of the job.

If you press the "Create & Clone" button, the previous payable will be created, and you may add a new one based on pre-entered data right away.

Unit based payable

Under this header, you may enter the data for the payable.

If there is only one receivable in the project, the Unit amount and Unit type will automatically get the receivable values and of course, you may change them manually if necessary.

And then you can add the desired price by clicking the corresponding row in the Relevant prices table (matched prices are highlighted in green), or enter it manually if you need a different one:

New UBased payable.png

If there are several receivables in the project, you can click the necessary Receivables table row to copy Unit amount to form.

Cat log based payable

Under this header, you may add a payable based on a CAT log in a few simple steps:

1. Select the required CAT log file and, if necessary, choose the conversion rates template you need (first, it should be created):

CAT log based payable 1.png

By pressing the "Upload" link, you may upload another CAT log file to your project.

Press "Next" to proceed.

2. Then you may inspect and amend conversion rates in case of necessity:

CAT log based payable 2.png

Press "Next" to continue.

3. Enter the required "Price per unit" and press "Create".

You may also add the relevant price per unit by clicking on the corresponding row in the Relevant prices table if there is any.

New CAT log based payable 3.png

It will bring you to the Payables to vendor section of the related job.

You may open this payable by clicking on its code:

Cat log based payable click code.png

It will display the Payable page which consists of three sections described below.

Payable details

In this section you may clone, add a discount or/and an extra charge, update, or delete this receivable:

Payable details section new.png

CAT Log

The section provides a brief overview of a CAT log.

To see more detailed data such as the CAT log summary, data analysis, and its use in receivables\payables, click on the CAT log name:

CAT Receivable log section.png

Conversion rates

In this section, you can edit conversion rates or apply the required template if you have already created one.

To do so, click on the corresponding buttons:

CAT Receivable details conversion rates.png

Edit CAT log conversion rates

To edit conversion rates, press the "Edit rates" button:

CAT Receivable log edit rates.png

It will open Edit CAT log conversion rates page.

Adjust conversion rates according to your needs and press "Apply" to confirm changes:

CAT Receivable log edit rates 2.png

Apply rates template

To apply a different CAT log conversion rates template, press the "Apply rates template" button:

CAT Receivable log apply template.png

It will open Apply CAT log conversion rates template page.

Press "Apply template" in the row of the required template:

CAT Receivable log apply template2.png

Here you may also update conversion rate table of the necessary template by pressing the "Edit template" button:

CAT Receivable log apply template edit.png

Make the changes you need and press "Update":

CAT Receivable log apply template edit 2.png

Add payable-related files

If necessary, you can select a payable-related file when updating or creating the payable:

UB payable file.png

In this case, the file name will be displayed on the invoice after you generate it:

Vendor invoice with file.png

Relevant prices

Note: This table is applicable only for Unit based and CAT log based payables.

The table contains general prices and the prices that you have recorded for this vendor on Prices tab of the vendor profile (or on Vendor prices page).

As you start entering payable, some price rows will turn green thus indicating that they might be relevant for this payable.

Vendor payment relevant prices.png

If you click on any of the green rows to the right, the price will be copied to the payable.

You may also check the "All prices" option to add a tariff for this vendor to the database.

It will be displayed next time you enter a similar order.

Payable All prices.png

General info

On this page, you can enter the payables for vendor jobs.

This table contains a summary of the payable:

Payable general info.png

  • Specialization – project specialization selected for the project.
  • Vendor–vendor selected for this job with the link to the Vendor profile.
  • Service–indicates what kind of service is selected for the job.
  • Language pair–indicates what language pair is selected for the job.