Difference between revisions of "Create receivable"

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''Receivable creation/editing page: [http://cloud.protemos.com/project-receivable/index/ https://cloud.protemos.com/project-receivable/index]''
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You can add receivables on the '''Finances''' tab of a project.
  
 +
This is the summary of how much your client will pay you.
  
 +
To do so, click '''"New receivable"''' and select the type of a receivable you want to add:
  
On this page, you can create or edit the receivables from the client.
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[[File:Create receivable.1.png|border|1070px]]
 
=='''GENERAL INFO'''==
 
  
This table contains the summary of the receivable:
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* '''"Flat rate"''' — if you just need to enter the amount of a receivable without entering volumes and rates.
  
Project name with the link to Project View page.
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* '''"Unit based"''' — if you have to enter the volume and rate for calculating the price.
  
Project specialization selected for the project.
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* '''"CAT log based"''' — if you have fuzzy matches logs generated by CAT tools and want to calculate discounts for each type of match.
  
Client name with a link to Client profile page.
+
Each of the receivable types is described below.
  
Receivable total calculated from the numbers you entered below, in RECEIVABLE DATA.
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=='''Flat rate receivable'''==
  
=='''[CLIENT] PRICES'''==
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Under this header you can enter the data for the receivable:
  
This table contains the prices that you have recorded for this client on Prices tab of the client profile.  
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[[File:Create flat rate receivable.1.png|border|1070px]]
 +
 
 +
*'''PO number''' — you can enter the number of PO received from сlient. You may leave it blank if the client is not sending you any PO numbers.
 +
 
 +
*'''Language pair''' — here you have to select language pair for the receivable.
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 +
<span style="color:orange">'''Note:'''</span> You can select the language pair only from the ones you defined for the project when '''<u>[[New project| creating it]]</u>'''.
 +
 
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*'''Service''' — here you have to select what service you are charging for.
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*'''Total''' — please enter the total amount here.
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*'''Currency''' — please select the necessary currency here.
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*'''File''' — please select the receivable-related file here if necessary.
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*'''Internal note''' — here you may add additional information that will be hidden from your client (only the managers will be able to see it).
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*'''Note for client''' — here you may enter additional information that will be visible to your client.
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When you have finished entering all the data, click '''"Create"''' and the system will bring you back to the '''<u>[[Project details, Finances tab|Finances tab]]</u>''' of the project where you’ll be able to see all the receivables you've added.
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If you click the '''"Create & clone"''' button, the previous receivable will be created, and you may add a new one based on pre-entered data right away.
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[[File:Redirect.jpg|40px|link=Create receivable]] Back to the '''table of contents'''.
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=='''Unit based receivable'''==
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 +
Under this header, you may enter the data for the receivable manually or add the desired price by clicking on the corresponding row in the '''<U>[[Create receivable#Relevant prices|Relevant prices]]</U>''' table.
 +
 
 +
Almost all data will be added automatically by the system, and you just need to specify the '''Unit amount''':
 +
 
 +
[[File:New unit based receivable.1.png|border|1070px]]
 +
 
 +
In case you have added one of the '''<U>[[Client prices list#Create general price|general prices]]</U>''', you need to specify the unit amount, service, and language pair if necessary.
 +
 
 +
[[File:Redirect.jpg|40px|link=Create receivable]] Back to the '''table of contents'''.
 +
 
 +
=='''Cat log based receivable'''==
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 +
 
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Under this header, you may add a receivable based on a CAT log  in a few simple steps:
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1. Select the required CAT log file and, if necessary, choose the conversion rates template you need (first, it should be '''<U>[[Weighted word count templates#Add templates|created]]</U>'''):
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 +
[[File:New cat log based receivable.1.png|border|1070px]]
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''By clicking the "Upload" link, you may upload another CAT log file to your project.''
 +
 
 +
Click '''"Next"''' to proceed.
  
As you start entering RECEIVABLE DATA, some price rows will turn green thus indicating that they might be relevant for this receivable:
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2. Then you may inspect and amend conversion rates in case of necessity:
 
=='''RECEIVABLE DATA'''==
 
  
This is the summary of how much the client will pay to you.
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[[File:Confirm conversion rates.1.png|border|1070px]]
  
You can add the receivable by pressing “New receivable” button and choosing the base:
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Click '''"Next"''' to continue.
  
The “'''Flat rate'''” – if you just need to enter the amount of payable receivables without entering volumes and rates.
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3. Select the '''Service''' you need, specify the '''Price per unit''', and click '''"Create"'''.  
  
The “'''Unit based'''” – if you have to enter the volume and rate for calculating the price.
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''You may also add the relevant price per unit by clicking on the corresponding row in the '''<U>[[Create_receivable#Relevant_prices|Relevant prices]]</U>''' table if there is any:''
  
The “'''CAT log based'''” – if you have fuzzy matches logs generated by CAT tools and want to calculate discounts for each type of match.
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[[File:New cat log based receivable. step 3.1.png|border|1070px]]
  
=='''FLAT RATE RECEIVABLE'''==
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It will bring you to the '''Receivable details''' page which consists of three sections described below.
  
Under this header, you can actually enter the data for the receivable.  
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==='''Receivable details'''===
 
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'''PO number''' you can enter the number of PO received from Client. You may leave it blank if the client is not sending you any PO numbers.  
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In this section you may clone, add a discount or/and an extra charge, update, or delete this receivable:
 +
 
 +
[[File:Cat log based receivable details.1.png|border|1070px]]
 +
 
 +
==='''CAT Log'''===
 +
 
 +
The section provides a brief overview of the CAT log.
 +
 
 +
To see more detailed data such as the CAT log summary, data analysis, and its use in receivables\payables, click the CAT log name:
 +
 
 +
[[File:Cat log based receivable details (cat log section).1.png|border|1070px]]
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 +
==='''Conversion rates'''===
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 +
In this section you can '''<U>[[Create_receivable#Edit_CAT_log_conversion_rates|edit]]</U>''' conversion rates, '''<U>[[Create_receivable#Apply_rates_template|apply]]</U>''' the required template if you have already '''<U>[[Weighted word count templates#Add templates|created]]</U>''' one.
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To do so, click the corresponding buttons:
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 +
[[File:Conversion rates+.png|border|1070px]]
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 +
===='''Edit CAT log conversion rates'''====
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 +
To edit conversion rates, click the '''"Edit rates"''' button:
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 +
[[File:Conversion rates (edit).png|border|1070px]]
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 +
It will open '''Edit CAT log conversion rates''' page.
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 +
Adjust conversion rates according to your needs and click '''"Apply"''' to confirm changes:
 +
 
 +
[[file:CAT Receivable log edit rates 2.png|border|220px]]
 +
 
 +
===='''Apply rates template'''====
 +
 
 +
To apply a different CAT log conversion rates template, click the '''"Apply rates template"''' button:
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 +
[[File:Conversion rates (apply rates).png|border|1070px]]
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 +
It will open '''Apply CAT log conversion rates template''' page.
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Click '''"Apply template"''' in the row of the required template:
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[[file:CAT Receivable log apply template2.png|border|1070px]]
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Here you may also update conversion rate table of the necessary template by clicking the '''"Edit template"''' button:
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 +
[[file:CAT Receivable log apply template edit.png|border|1070px]]
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Make the changes you need and click '''"Update"''':
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[[file:CAT Receivable log apply template edit 2.png|border|500px]]
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===='''Include CAT log details in quote and client invoice PDF'''====
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You can include CAT log details in a PDF of a quote or client invoice. To do so, find the needed [[PDF_templates#Quote_PDF_templates|<U>'''quote'''</U>]] or [[PDF_templates#Client_invoice_PDF_templates|<U>'''invoice'''</U>]] template and click '''"Update"''':
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[[File:Pdf template+.png|border|1070px]]
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Mark the "Include CAT log details" checkbox and click '''"Update"''' to save changes:
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[[File:Update pdf template+.png|border|1070px]]
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The CAT log details will be displayed in a PDF of a [[Update_quote_page|'''<U>quote</U>''']] or [[Update_client_invoice#General_information|'''<U>client invoice</U>''']] if such a template is selected:
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[[File:Cat log details.png|border|750px]]
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[[File:Redirect.jpg|40px|link=Create receivable]] Back to the '''table of contents'''.
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=='''Discounts and Extra Charges'''==
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 +
You can add a discount or an extra charge for every receivable that is not invoiced.
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 +
To do that, click the receivable code:
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 +
[[File:Apply discount or extra charge.png|border|1070px]]
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Click the '''"Discount & Extra charge"''' button:
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[[File:Apply discount or extra charge2.1.png|border|1070px]]
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 +
Enter the required value and click '''"Update"''' to apply changes:
 +
 
 +
[[File:Specify discount and extra charge.1.png|border|1070px]]
 +
 
 +
''You can also add a discount or an extra charge by clicking the '''"Update"''' button in the necessary receivable row:
 +
 
 +
[[File:Receivables (update PR),1.png|border|1070px]]
 +
 
 +
Click the '''"Discount & Extra charge"''' button:
 +
 
 +
[[File:Apply discount and extra charge to receivable,2.png|border|1070px]]
 +
 
 +
Enter the required value and click '''"Update"''' to apply changes:
 +
 
 +
[[File:Apply discount and extra charge to receivable (input values),3.png|border|1070px]]
 +
 
 +
[[File:Redirect.jpg|40px|link=Create receivable]] Back to the '''table of contents'''.
 +
 
 +
=='''Add receivable-related files'''==
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If necessary, you can select a receivable-related file when creating or updating the receivable:
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 +
[[File:Attach file to receivable.png|border|1070px]]
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 +
In this case, the file name will be displayed on the invoice after you generate it:
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[[File:Attached file is displayed on invoice PDF.png|border|600px]]
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<span style="color:orange">'''Note: '''</span> Only the '''<U>[[Project details, Files tab#Project input|project input files]]</U>''' can be linked to receivables.
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=='''Relevant prices'''==
 +
 
 +
<span style="color:orange">'''Note: '''</span> This table is applicable only for '''Unit based''' and '''CAT log based''' receivables.
  
'''Note''' – here you may leave additional information.
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This table contains '''<U>[[Client prices list#Create general price|general prices]]</U>''' and the prices that you have recorded for this client on the '''<U>[[Client_view_page_–_Prices_tab#Create_specific_price|Prices tab]]</U>''' of the client profile.  
  
'''Language pair''' – here you have to select language pair for the receivable.
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As you start entering receivable data, some price rows will turn green thus indicating that they might be relevant for this receivable:
  
'''<span style="color:#DC143C">Note:'''  you can select only from the language pairs selected for the project on project editing page.:</span>
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[[File:Receivable relevant prices new.png|border|1100px]]
  
'''Service''' – here you have to select what service you are charging for.
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[[File:Redirect.jpg|40px|link=Create receivable]] Back to the '''table of contents'''.
  
'''Total''' – please enter the total amount here.
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=='''General info'''==
  
'''Currency''' – please select the currency here.
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This table at the top of the receivable contains its summary:
  
When you have finished entering all the data, press “'''Create'''”.  
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[[file:Receivable summary new 2.png|border|600px]]
  
Once you press “'''Create''', the system will bring you back to Finances tab of the project where you’ll be able to see the receivables.
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*'''Project'''—name with a link to the '''<u>[[Project details, Details tab|Project details page]]</u>'''.
  
=='''UNIT BASED RECEIVABLE'''==
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*'''Specialization'''—project specialization selected for the project.
  
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*'''Client'''—name with a link to the '''<u>[[Client view page – General info tab|Client profile]]</u>'''.
  
=='''RECEIVABLE BASED ON CAT LOG'''==
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[[File:Redirect.jpg|40px|link=Create receivable]] Back to the '''table of contents'''.

Latest revision as of 17:03, 16 December 2022

You can add receivables on the Finances tab of a project.

This is the summary of how much your client will pay you.

To do so, click "New receivable" and select the type of a receivable you want to add:

Create receivable.1.png

  • "Flat rate" — if you just need to enter the amount of a receivable without entering volumes and rates.
  • "Unit based" — if you have to enter the volume and rate for calculating the price.
  • "CAT log based" — if you have fuzzy matches logs generated by CAT tools and want to calculate discounts for each type of match.

Each of the receivable types is described below.

Flat rate receivable

Under this header you can enter the data for the receivable:

Create flat rate receivable.1.png

  • PO number — you can enter the number of PO received from сlient. You may leave it blank if the client is not sending you any PO numbers.
  • Language pair — here you have to select language pair for the receivable.

Note: You can select the language pair only from the ones you defined for the project when creating it.

  • Service — here you have to select what service you are charging for.
  • Total — please enter the total amount here.
  • Currency — please select the necessary currency here.
  • File — please select the receivable-related file here if necessary.
  • Internal note — here you may add additional information that will be hidden from your client (only the managers will be able to see it).
  • Note for client — here you may enter additional information that will be visible to your client.

When you have finished entering all the data, click "Create" and the system will bring you back to the Finances tab of the project where you’ll be able to see all the receivables you've added.

If you click the "Create & clone" button, the previous receivable will be created, and you may add a new one based on pre-entered data right away.

Redirect.jpg Back to the table of contents.

Unit based receivable

Under this header, you may enter the data for the receivable manually or add the desired price by clicking on the corresponding row in the Relevant prices table.

Almost all data will be added automatically by the system, and you just need to specify the Unit amount:

New unit based receivable.1.png

In case you have added one of the general prices, you need to specify the unit amount, service, and language pair if necessary.

Redirect.jpg Back to the table of contents.

Cat log based receivable

Under this header, you may add a receivable based on a CAT log in a few simple steps:

1. Select the required CAT log file and, if necessary, choose the conversion rates template you need (first, it should be created):

New cat log based receivable.1.png

By clicking the "Upload" link, you may upload another CAT log file to your project.

Click "Next" to proceed.

2. Then you may inspect and amend conversion rates in case of necessity:

Confirm conversion rates.1.png

Click "Next" to continue.

3. Select the Service you need, specify the Price per unit, and click "Create".

You may also add the relevant price per unit by clicking on the corresponding row in the Relevant prices table if there is any:

New cat log based receivable. step 3.1.png

It will bring you to the Receivable details page which consists of three sections described below.

Receivable details

In this section you may clone, add a discount or/and an extra charge, update, or delete this receivable:

Cat log based receivable details.1.png

CAT Log

The section provides a brief overview of the CAT log.

To see more detailed data such as the CAT log summary, data analysis, and its use in receivables\payables, click the CAT log name:

Cat log based receivable details (cat log section).1.png

Conversion rates

In this section you can edit conversion rates, apply the required template if you have already created one.

To do so, click the corresponding buttons:

Conversion rates+.png

Edit CAT log conversion rates

To edit conversion rates, click the "Edit rates" button:

Conversion rates (edit).png

It will open Edit CAT log conversion rates page.

Adjust conversion rates according to your needs and click "Apply" to confirm changes:

CAT Receivable log edit rates 2.png

Apply rates template

To apply a different CAT log conversion rates template, click the "Apply rates template" button:

Conversion rates (apply rates).png

It will open Apply CAT log conversion rates template page.

Click "Apply template" in the row of the required template:

CAT Receivable log apply template2.png

Here you may also update conversion rate table of the necessary template by clicking the "Edit template" button:

CAT Receivable log apply template edit.png

Make the changes you need and click "Update":

CAT Receivable log apply template edit 2.png

Include CAT log details in quote and client invoice PDF

You can include CAT log details in a PDF of a quote or client invoice. To do so, find the needed quote or invoice template and click "Update":

Pdf template+.png

Mark the "Include CAT log details" checkbox and click "Update" to save changes:

Update pdf template+.png

The CAT log details will be displayed in a PDF of a quote or client invoice if such a template is selected:

Cat log details.png

Redirect.jpg Back to the table of contents.

Discounts and Extra Charges

You can add a discount or an extra charge for every receivable that is not invoiced.

To do that, click the receivable code:

Apply discount or extra charge.png

Click the "Discount & Extra charge" button:

Apply discount or extra charge2.1.png

Enter the required value and click "Update" to apply changes:

Specify discount and extra charge.1.png

You can also add a discount or an extra charge by clicking the "Update" button in the necessary receivable row:

Receivables (update PR),1.png

Click the "Discount & Extra charge" button:

Apply discount and extra charge to receivable,2.png

Enter the required value and click "Update" to apply changes:

Apply discount and extra charge to receivable (input values),3.png

Redirect.jpg Back to the table of contents.

Add receivable-related files

If necessary, you can select a receivable-related file when creating or updating the receivable:

Attach file to receivable.png

In this case, the file name will be displayed on the invoice after you generate it:

Attached file is displayed on invoice PDF.png

Note: Only the project input files can be linked to receivables.

Relevant prices

Note: This table is applicable only for Unit based and CAT log based receivables.

This table contains general prices and the prices that you have recorded for this client on the Prices tab of the client profile.

As you start entering receivable data, some price rows will turn green thus indicating that they might be relevant for this receivable:

Receivable relevant prices new.png

Redirect.jpg Back to the table of contents.

General info

This table at the top of the receivable contains its summary:

Receivable summary new 2.png

  • Specialization—project specialization selected for the project.

Redirect.jpg Back to the table of contents.