New vendor page: http://cloud.protemos.com/vendor/add
There are two ways to add new vendors manually:
1. Press the Vendors menu on the top panel and then click New vendor:
2. Or you may go to Vendors=>Vendors list:
Then press the "New vendor" button:
In both cases, you will be redirected to the New vendor page which consists of the sections described below.
This section is intended for entering general information about a new vendor.
Here you can also specify if the vendor can be assigned to jobs regardless of whether the "Can log in" option is set or not, and define whether your vendor will be able to see their finances:
Use the Primary user section to enter the vendor’s contact person:
Note: If you mark the "Can log in" checkbox, the system will send an invitation to the vendor to join your company on Protemos once you finish creating vendor. Please find more info here.
You may leave the checkbox unmarked and send the invitation later from the Vendor profile page.
Note: You can always disable or enable access to the account for a particular vendor in the Primary user section of the corresponding vendor profile.
Once the vendor is created, the system will bring you to the vendor profile page where you can edit or add info about the vendor.
If you mark the "Assignable" checkbox, the vendor can be assigned to jobs regardless of whether the "Can log in" option is set or not.
Access to finances
You may hide vendor’s finances from the vendor by unchecking "Finances visible":
In that case, the vendor will only see jobs without payables, no invoices and payments, and won't receive any finance-related notifications.
In Protemos, there are three types of vendors:
- Company is a contractor company.
- Freelancer is a non-staff employee.
- In-house is a staff employee who works in your office.
Please note that different vendor types have different fields to fill in:
For the Company, you'll be able to enter contact persons on the Contact persons tab.