Difference between revisions of "Protemos add-on to Gmail"

From Protemos Wiki
Jump to: navigation, search
(Create new client profile)
(Using project templates)
Line 93: Line 93:
 
When creating a project, you can use a [[Project templates|project template]].  
 
When creating a project, you can use a [[Project templates|project template]].  
 
 
::<span style="color:red">'''Note:'''</span> Temporarily, please do not use the templates with ''jobs with language pairs''. The add-on data will be ignored.
+
::<span style="color:red">'''Note:'''</span> Please do not use the templates with ''jobs with language pairs''. The add-on data will be ignored.
  
 
By default, the system uses the template values, but the corresponding add-on values will override it. It applies to "Language pairs", "Client", "Contact person", and "Secondary manager" fields.
 
By default, the system uses the template values, but the corresponding add-on values will override it. It applies to "Language pairs", "Client", "Contact person", and "Secondary manager" fields.
 
  
 
=='''Create new client profile'''==
 
=='''Create new client profile'''==

Revision as of 16:23, 21 January 2022

This page is not completed yet.

Using this Gmail add-on, you can quickly convert email messages from your clients into quotes and projects in your Protemos Enterprise account without manual copy-paste work. You can also create client profiles and contact persons based on email messages.


Step-by step instruction on how to start using the add-on

1. You need to use Gmail as mail client. So please add your mailbox to Gmail.

2. Once logged in, please press “+” icon to the right of the message list area:

200px

3. Search for Protemos add-on:

750px


4. Install it:

750px


5. Now, once the add-on is installed, open an email message that you want to convert into a project, and click Protemos icon to the right:

750px


6. The system will ask you to enter API key. You can find it on your account page https://cloud.protemos.com/account/view:

750px

Note: an owner of the company is the only manager who has access to API key.


7. Enter the key and press Enter:

750px


Once API key is entered, you can start using it.

Create new quote

If the contact is already in your Protemos database, you can create a quote for this client using the add-on. To do it press the “Create quote” button.

750px

Fill in the compulsory fields that are marked with an asterisk and click “Submit”:


500px


The system will show you the URL of the created quote:

500px


Click on the link and it will bring you to the quote page in Protemos.

Create new project

If the contact is already in your Protemos database, you can create a project for this client using the add-on. To do it press the “Create project” button.

750px

Fill in the compulsory fields that are marked with an asterisk and click “Submit”:

500px


The system will show you the URL of the created project:

500px


Click on the link and it will bring you to the project page in Protemos.

Using project templates

You can choose one of your project templates when creating a project using the add-on. However, please note that the way values are transferred to the project may vary. There are two possible options:

1. If you define one or more language pairs and select a template with predefined language pairs, then the add-on will override values from the template. The same logic applies to selecting a client, contact person, and secondary manager.

2. If the language pairs aren't defined when creating the project, then the ones from the selected template will be applied.

Note: using a template with jobs that have language pairs will not allow you to transfer any data defined in the add-on fields.

Using project templates

When creating a project, you can use a project template.

Note: Please do not use the templates with jobs with language pairs. The add-on data will be ignored.

By default, the system uses the template values, but the corresponding add-on values will override it. It applies to "Language pairs", "Client", "Contact person", and "Secondary manager" fields.

Create new client profile

If you receive an email message from someone who is not on your Protemos client list, the add-on will suggest you create a new client profile or contact person first:


500px

To create a new client profile press the "New client" button.

Choose a legal entity, press the "Submit" button. The new client profile will be created and you will see the "Create project" and "Create quote" buttons.

750px

Follow instructions for creating the project or quote.