Taxes

Taxes list page: https://cloud.protemos.com/tax/index

Watch our video tutorial on Taxes -

---

You can define several taxes in the system, link them to the clients and vendors, and add them to your invoices.

Taxes list

To create a list of taxes, go to Settings=>Taxes=>Taxes list:

It will bring you to the Taxes list page.

Here you may define the necessary number of taxes that will be used in the system.

You may add them whether as a percentage or flat amount (the last one will be helpful if you have to pay some fixed governmental fee on each transaction).

To add a new tax, press the "New tax" button:

Enter a name of the tax, select the type, and specify its sort order in invoices:

Press "Create" to add the new tax to the list.

Note: Only the taxes, that are defined in this list, will be displayed in the drop-down list while assigning values to them.

On this page you may also rename taxes, change their sort order, or delete them by pressing corresponding buttons:

Note: You can’t delete taxes that you have already used in invoices.

Having entered all the needed taxes, you can define default clients' and vendors' tax sets.

For more info, please see the following sections.

Default clients taxes set

To create a default clients taxes set, go to Settings=>Taxes=>Default clients taxes set:

It will open the Default clients taxes page where you can add default percentage and absolute taxes for your clients.

For more info please see the corresponding articles below.

Note : Apart from that, you may define an individual set of taxes for each client. It will override the default clients taxes set value.

Add default clients percentage taxes

To add a default percentage tax, press the "Add default persentage tax" button:

Select the tax name from the drop-down list (only the taxes which are defined as the Percentage will be avaliavle in the list) (first, it should be created in: Settings=>Taxes=>Taxes list as described above).

Enter its default value and press "Create":

Note: You can also add negative percentage taxes:

The new tax will appear in the default clients taxes set:

Here you may update taxes, change their default values, or delete them by pressing corresponding buttons.

You may add as many taxes as you need.

Now, when you issue invoices, the system will add this set of taxes to each of them.

Add default clients absolute taxes

To add a default absolute tax, press the Add default absolute tax button:

Select the tax name from the drop-down list (only the taxes which are defined as the Absolute will be available in the list), select the necessary currency, enter its default value, and then press "Create":

The new tax will appear in the default clients taxes set:

Here you may update taxes, add new ones, and delete them by pressing corresponding buttons.

Now, when you issue invoices, the system will add this set of taxes to each of them.

Note : Default client absolute taxes are applied according to the currency of receivables.

To put it simply, the default absolute tax in Euro will be added when you invoice receivables in Euro, etc.

Back to the table of contents.

Custom taxes set for individual client

As stated above, you can define an individual set of taxes for each client.

To do so, go to the required client's profile, and select the Taxes tab.

By default, the global taxes set (default client taxes set) is applied whenever an invoice is generated.

To apply a custom taxes set for this client, press the "Define custom set" button:

Note: If the custom taxes set is applied but it remains empty, then no taxes will be added whenever an invoice is generated for this particular client.

You may add individual taxes as the percentage and flat amount by pressing corresponding buttons.

For more details please see the articles below.

Add custom client percentage taxes

To add an individual tax value as a percentage for this client, press the "Add percentage tax" button:

Select the tax name from the drop-down list (first, it should be created in: Settings=>Taxes=>Taxes list as described above), then enter its default value, and press "Create" to add this tax to the list:

Note: you can also add custom negative percentage taxes.

You may add as many taxes as you need.

Add custom client absolute taxes

To add an individual tax value as a flat amount for this client, press the "Add absolute tax" button:

Select the tax name from the drop-down list (only the taxes which are defined as the Absolute will be available in the list), select the necessary currency, enter its default value, and then press "Create":

The new tax will appear in the custom taxes set:

You may add as many custom taxes as you need.

Now, when you issue invoices for this client, this custom set of taxes will be added to each of them by the system.

On this page, you may also update taxes, change their default values, or delete them by pressing corresponding buttons.

Here you can also switch back to the use of global taxes set (default clients taxes) by pressing the "Use global set" button:

Back to the table of contents.

Taxes in individual client invoice

In the taxes section of a client invoice page, the set of taxes is displayed according to the system and client's profile settings:

• Default clients taxes set - is displayed by default.

• Custom taxes set - is displayed if you apply and define a custom taxes set for the particular client.

• No taxes - is displayed if you apply the custom taxes set, but don't define any tax values for the client.

But in any case, you can add new taxes, edit or delete the displayed ones by pressing corresponding buttons, and override the default and custom sets described above:

Taxes will be added and displayed in the invoice details section:

For more info, please check the Client invoice, taxes section.

Back to the table of contents.

Default vendors taxes set

To create a default vendors taxes set, go to Settings=>Taxes=>Default vendors taxes set:

It will open the Default vendors taxes page where you can add default percentage and absolute taxes for your vendors.

For more info please see the corresponding articles below.

Note : Apart from that, you may define an individual set of taxes for each vendor. It will override the default vendors taxes set value.

Add default vendors percentage taxes

To add a default percentage tax, press the "Add default persentage tax" button:

Select the tax name from the drop-down list (only the taxes which are defined as the Percentage will be avaliavle in the list) (first, it should be created in: Settings=>Taxes=>Taxes list as described above),

then enter its default value, and press "Create" to add this tax to the list:

Note: You can also add negative percentage taxes:

You may add as many taxes as you need.

Now, when you issue invoices, the system will add this set of taxes to each of them.

Add default vendors absolute taxes

To add a default absolute tax, press the "Add default absolute tax" button:

Select the tax name from the drop-down list (only the taxes which are defined as the Absolute will be available in the list), select the necessary currency, enter its default value, and then press "Create":

The new tax will appear in the default vendors taxes set:

Here you may update taxes, add new ones, and delete them by pressing corresponding buttons.

Now, when you issue invoices, the system will add this set of taxes to each of them.

Note : Default vendors absolute taxes are applied according to the currency of payables.

To put it simply, the default absolute tax in Euro will be added when you invoice payables in Euro, etc.

Back to the table of contents.

Custom taxes set for individual vendor

As stated above, you can define an individual set of taxes for each vendor.

To do so, go to the required vendor's profile, and select the Taxes tab:

By default, the global taxes set (default vendors taxes set) is applied whenever an invoice is generated.

To apply a custom taxes set for this vendor, press the "Define custom set" button:

Note : If the custom taxes set is applied, but it remains empty - no taxes will be added whenever an invoice is generated for this particular vendor.

You may add individual taxes as the percentage and flat amount by pressing corresponding buttons.

For more details please see the articles below.

Add custom vendor percentage taxes

To add an individual tax value as percentage for this vendor, press the "Add percentage tax" button:

Select the tax name from the drop-down list (first, it should be created in: Settings=>Taxes=>Taxes list as described above), then enter its default value, and press "Create" to add this tax to the list:

Note: you can also add custom negative percentage taxes.

You may add as many taxes as you need.

Add custom vendor absolute taxes

To add an individual tax value as a flat amount for this vendor, press the "Add absolute tax" button:

Select the tax name from the drop-down list (only the taxes which are defined as the Absolute will be available in the list), select the necessary currency, enter its default value, and then press "Create":

The new tax will appear in the custom taxes set:

You may add as many custom taxes as you need.

Now, when you issue invoices for this vendor, this custom set of taxes will be added to each of them by the system.

On this page, you may also update taxes, change their default values, add or delete them by pressing corresponding buttons.

Here you can also switch back to the use of global taxes set (default vendors taxes) by pressing the "Use global set" button:

Back to the table of contents.

Negative taxes

You can also add negative percentage taxes. To do so, add the "-" before the number. This type of taxes can be added both to custom and default taxes sets.

Taxes in individual vendor invoice

In the taxes section of vendor invoice page, the set of taxes is displayed according to the system and vendor's profile settings:

• Default vendors taxes set - is displayed by default.

• Custom taxes set - is displayed if you apply and define a custom taxes set for the particular vendor.

• No taxes - is displayed if you apply the custom taxes set, but don't define any tax values for the vendor.

But in any case, you can add new taxes, edit or delete the displayed ones by pressing corresponding buttons, and override the default and custom sets described above:

Taxes will be added and displayed in the invoice details section:

For more info, please check the Vendor invoice, taxes section.

Back to the table of contents.