Difference between revisions of "Email templates"

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You can set up your different quote, multi-quote, and client invoice email templates in different languages.
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__FORCETOC__
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You can create your own quote, multi-quote, and client invoice email templates.
  
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=='''Quote templates'''==
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To create an email template, go to '''Settings''' → '''Email templates''':
  
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To set up your quote email template, go to '''Email templates → Quote templates''':
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[[File:Email templates1.png|border|300px]]
  
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[[File:Quote templates menu.png|border|300px]]
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=='''Quote templates'''==
  
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Press the '''"New template"''' button:
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To create the quote email template, go to '''Settings → Email templates → Quote templates''':
  
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[[File:Quote new template.png|border|900px]]
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[[File:Email templates.png|border|300px]]
  
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Enter the name and press '''"Create"''':
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Click the '''"New template"''' button:
  
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[[File:2 Quote email template.png|border|600px]]
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[[File:New quote email template.png|border|1050px]]
  
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Here you can see the option to update the quote template for 18 different languages: Bulgarian, Chinese, Danish, Dutch, English, French, German, Greek, Italian, Polish, Portuguese, Romanian, Russian, Slovenian, Spanish, Swedish, Turkish, Ukrainian.
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Fill in the fields and click '''"Create"''':
  
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You can update the Email subject and Email body text for each of this language by pressing the '''"Update"''' button in the corresponding language line:
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[[File:New quote email templates.png|border|1000px]]
  
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[[File:4 Update quote template.png|border|900px]]
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*'''Name''' — the name of the template;
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*'''Email subject''' — the headline of an email;
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*'''Email body''' — the text of an email.
  
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The following variables can be used in email subject and body:
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The following variables can be used in the email subject and body:
  
 
*'''{SENDER_NAME}''' - full name of the manager sending the quote;
 
*'''{SENDER_NAME}''' - full name of the manager sending the quote;
 
*'''{RECIPIENT_NAME}''' - full name of the contact or primary user of the client receiving the quote;
 
*'''{RECIPIENT_NAME}''' - full name of the contact or primary user of the client receiving the quote;
 
*'''{QUOTE_CODE}''' - the quote code;
 
*'''{QUOTE_CODE}''' - the quote code;
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*'''{QUOTE_LEGAL_ENTITY}''' - the name of the legal entity associated with the quote;
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*'''{QUOTE_NAME}''' - the quote name;
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*'''{QUOTE_DESCRIPTION}''' - the quote description;
 
*'''{QUOTE_TOTAL}''' - the quote total amount and currency;
 
*'''{QUOTE_TOTAL}''' - the quote total amount and currency;
 
*'''{QUOTE_DEADLINE}''' - the quote deadline;
 
*'''{QUOTE_DEADLINE}''' - the quote deadline;
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*'''{QUOTE_LEGAL_ENTITY}''' - the name of the legal entity associated with the quote.
 
  
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Edit the subject, text, and press '''"Update"''':
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If you create more than one quote email template, every time you send a quote to your clients, you will need to choose the needed template from the drop-down list:
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[[File:Template 2.png|border|900px]]
  
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[[File:5 uodate the quote template.png|border|900px]]
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=='''Multi-quotes templates'''==
  
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The system will use the correspondent template translation based on the [[Client default settings#PDF locale of quotes and client invoices|PDF locale defined in the client's profiles]].
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To create your multi-quote email template, go to '''Settings → Email templates → Multi-quote templates''':
  
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[[File:PDF lovale for quote email template.png|border|900px]]
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[[File:Email templates - multi-quote templates.png|border|300px]]
  
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Click '''"New template"''' button:
  
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[[File:New multiquote email templates.png|border|1000px]]
  
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Fill in the fields and click '''"Create"''':
  
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[[File:New multi-quote template2.png|border|1000px]]
  
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=='''Multi-quotes templates'''==
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*'''Name''' — the name of the template;
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*'''Email subject''' — the headline of an email;
 +
*'''Email body''' — the text of an email.
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 +
The following variables can be used in the email subject and body:
 +
 
 +
*'''{SENDER_NAME}''' - full name of the manager sending the multi-quote;
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*'''{RECIPIENT_NAME}''' - full name of the contact or primary user of the client receiving the multi-quote;
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*'''{QUOTE_CODE}''' - the multi-quote code;
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*'''{QUOTE_LEGAL_ENTITY}''' - the name of the legal entity associated with the multi-quote.
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If you create more than one multi-quote email template, every time you send a multi-quote to your clients, you will need to choose the needed template from the drop-down list:
 +
 
 +
[[File:Multi-quote send options.png|border|900px]]
  
 
=='''Client invoice template'''==
 
=='''Client invoice template'''==
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To create the client invoice email template, go to '''Settings → Email templates → Client invoice templates''':
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[[File:Email templates - client invoice templates.png|border|300px]]
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Click the '''"New template"''' button:
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[[File:New client invoice template.png|border|1000px]]
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Fill in the fields and click '''"Create"''':
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[[File:New client invoice template2.png|border|1000px]]
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*'''Name''' — the name of the template;
 +
 +
*'''Email subject''' — the headline of an email;
 +
 +
*'''Email body''' — the text of an email.
 +
 +
The following variables can be used in the email subject and body:
 +
 +
*'''{SENDER_NAME}''' - full name of the manager sending the invoice;
 +
*'''{RECIPIENT_NAME}''' - full name of the contact or primary user of the client receiving the invoice;
 +
*'''{CLIENT_NAME}''' - name of the client receiving the invoice;
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*'''{INVOICE_CODE}''' - the invoice code;
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*'''{INVOICE_LEGAL_ENTITY}''' - the name of the legal entity associated with the invoice.
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If you create more than one client invoice email template, every time you send an invoice to your clients, you will need to choose the needed template from the drop-down list:
 +
 +
[[File:Client invoice template send.png|border|1000px]]
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=='''Clone, update or delete templates'''==
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You can clone, update or delete the templates by clicking the corresponding buttons:
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[[File:Quote email template (clone, update, delete).png|border|1000px]]

Latest revision as of 13:16, 15 August 2022

You can create your own quote, multi-quote, and client invoice email templates.

To create an email template, go to Settings → Email templates:

Email templates1.png

Quote templates

To create the quote email template, go to Settings → Email templates → Quote templates:

Email templates.png

Click the "New template" button:

New quote email template.png

Fill in the fields and click "Create":

New quote email templates.png

  • Name — the name of the template;
  • Email subject — the headline of an email;
  • Email body — the text of an email.

The following variables can be used in the email subject and body:

  • {SENDER_NAME} - full name of the manager sending the quote;
  • {RECIPIENT_NAME} - full name of the contact or primary user of the client receiving the quote;
  • {QUOTE_CODE} - the quote code;
  • {QUOTE_LEGAL_ENTITY} - the name of the legal entity associated with the quote;
  • {QUOTE_NAME} - the quote name;
  • {QUOTE_DESCRIPTION} - the quote description;
  • {QUOTE_TOTAL} - the quote total amount and currency;
  • {QUOTE_DEADLINE} - the quote deadline;

If you create more than one quote email template, every time you send a quote to your clients, you will need to choose the needed template from the drop-down list:

Template 2.png

Multi-quotes templates

To create your multi-quote email template, go to Settings → Email templates → Multi-quote templates:

Email templates - multi-quote templates.png

Click "New template" button:

New multiquote email templates.png

Fill in the fields and click "Create":

New multi-quote template2.png

  • Name — the name of the template;
  • Email subject — the headline of an email;
  • Email body — the text of an email.

The following variables can be used in the email subject and body:

  • {SENDER_NAME} - full name of the manager sending the multi-quote;
  • {RECIPIENT_NAME} - full name of the contact or primary user of the client receiving the multi-quote;
  • {QUOTE_CODE} - the multi-quote code;
  • {QUOTE_LEGAL_ENTITY} - the name of the legal entity associated with the multi-quote.

If you create more than one multi-quote email template, every time you send a multi-quote to your clients, you will need to choose the needed template from the drop-down list:

Multi-quote send options.png

Client invoice template

To create the client invoice email template, go to Settings → Email templates → Client invoice templates:

Email templates - client invoice templates.png

Click the "New template" button:

New client invoice template.png

Fill in the fields and click "Create":

New client invoice template2.png

  • Name — the name of the template;
  • Email subject — the headline of an email;
  • Email body — the text of an email.

The following variables can be used in the email subject and body:

  • {SENDER_NAME} - full name of the manager sending the invoice;
  • {RECIPIENT_NAME} - full name of the contact or primary user of the client receiving the invoice;
  • {CLIENT_NAME} - name of the client receiving the invoice;
  • {INVOICE_CODE} - the invoice code;
  • {INVOICE_LEGAL_ENTITY} - the name of the legal entity associated with the invoice.

If you create more than one client invoice email template, every time you send an invoice to your clients, you will need to choose the needed template from the drop-down list:

Client invoice template send.png

Clone, update or delete templates

You can clone, update or delete the templates by clicking the corresponding buttons:

Quote email template (clone, update, delete).png

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