Difference between revisions of "PDF templates"

Revision as of 09:08, 19 July 2022

Features described in this article will be available with the forthcoming system release.

You can create PDF templates for client invoices, vendor invoices, quotes, and job PO.

PDF template text can contain valid XHTML 1.0 markup. Allowed XHTML elements: a, b, br, div, h1, h2, h3, h4, h5, h6, hr, i, li, ol, p, span, ul. Allowed attributes: href, style.

To create a template, go to Settings → PDF Templates:

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You always can clone, update or delete the templates:

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Client invoice PDF templates

To create the client invoice PDF template, go to Settings → PDF Templates → Client invoice:

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Click "New PDF template":

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Fill in the fields and select the needed options:

• Name — a name of the template;

• Page size — select whether the page size is A4 or a letter size;

• Page orientation — select the portrait or landscape page orientation;

• Top margin, mm — select the top margin height in millimeters;

• Bottom margin, mm — select the bottom margin height in millimeters;

• Locale - locale defines the language of the template text;

• Page header — a text that appears at the top of the page;

• Page footer — a text that appears at the bottom of the page;

• Common note — a text that appears after the payment method description;

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You can define a default client invoice PDF template and it will be applied to all the newly created clients.

Go to the Account page, scroll down to the Default settings, and click "Update":

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Select the needed one from the drop-down list and click "Update":

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You can also select the default client invoice PDF template for each client.

Go to the needed client profile, scroll down to the Settings section and click "Update":

Select the template from the drop-down list and click "Update":

If needed, you can select the template for a specific client invoice:

Open the needed invoice and click "Update":

Choose the template from the drop-down list, and click "Update":

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Vendor invoice common notes

To add the vendor invoice common notes, go to Settings → Common notes → Vendor invoice:

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Press "New common note":

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Enter the name, the comment, and press "Create":

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You can define a default vendor invoice common note that will be displayed in every vendors' invoices you issue.

Go to the Account page, scroll down to the Default settings, and press "Update":

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From the drop-won list choose the needed one, and press "Update":

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You can update the common vendor invoice note in invoices. Open the needed invoice and press "Update":

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Choose the needed invoice common note from the drop-down list, and press "Update":

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Back to the table of contents.

Quote common notes

To add the quote common notes, go to Settings → Common notes → Quote:

Press "New common note":

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Enter the name, the comment, and press "Create":

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You can define a default quote common note that will be added to every quote you create.

Go to the Account page, scroll down to the Default settings, and press "Update":

From the drop-down list choose the needed one, and press "Update":

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Add a quote common note

You can update the common quote note in the needed quote when you create it.

You also can add the common not by pressing the "Update":

Choose the needed quote common note from the drop-down list, and press "Update":

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Job PO common notes

To add the job PO common notes, go to Settings → Common notes → Job PO:

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Press "New common note":

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Enter the name, the comment, and press "Create":

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You can define a default job PO common note that will be added to every job you create.

Go to the Account page, scroll down to the Default settings, and press "Update":

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From the drop-down list choose the needed one, and press "Update":

You can update the common job PO note for the needed job when you create it.

Or open already created job and press "Update":

Choose the needed job PO common note from the drop-down list, and press "Update":

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Back to the table of contents.

XHTML elements and attributes

TAG	DESCRIPTION	EXAMPLE	VIEW
<a href>	The <a> tag defines a hyperlink, which is used to link from one page to another. The most important attribute of the <a> element is the href attribute, which indicates the link's destination.	<a href="protemos.com">Visit my website</a> <a href="mailto:as@protemos.com">as@protemos.com</a>
<b>	The tag specifies bold text without any extra importance.	<b>This text is bold</b>
<br/>	The tag inserts a single line break.	<br/>
<div>	Defines a division part. It's a block-level element	<div style="text-align: center;">This text is in the center.</div>
<h1> to <h6>	Defines Headings level from 1 to 6 different sizes.	<h1 style="color:blue;">This is a heading</h1>
<hr>	Represents a thematic break between paragraph-level tags. It is typically drawn horizontal line.	<hr/>
<i>	The content inside is typically displayed in italic.	<i>This text is italic</i>
<li>	The tag defines a list item. The <li> tag is used inside ordered lists(<ol>), unordered lists (<ul>)	<ol> <li>Quote</li> <li>Project</li> <li>Job</li> </ol>
<ol>	The tag defines an ordered list. An ordered list can be numerical or alphabetical. The <li> tag is used to define each list item.	<ol> <li>Quote</li> <li>Project</li> <li>Job</li> </ol>
<p>	The tag defines a paragraph.	<p>This project is due <span style="color: red;">30 days</span>.</p>
<span>	The tag is an inline container used to mark up a part of a text, or a part of a document. The tag is much like the <div> element, but <div> is a block-level element and is an inline element.	<p>This is a <span style="color:blue;"> paragraph</span>.</p>
<ul>	The tag defines an unordered (bulleted) list. Use the <ul> tag together with the <li> tag to create unordered lists.	<ul> <li>Quote</li> <li>Project</li> <li>Job</li> </ul>
<style>	Used to add CSS style, e.g.: - Underline the text - Align the text - Change the size of the text.	<p style="text-decoration: underline;"> Underlined text </p> <p style="text-align: center;">This text is in the center.</p> <p style="font-size:12px">This text size is 12 px.</p>

For text to start from a new page - <p style="clear: both; display: block; page-break-after: always;"></p>

That's the example on how your invoice can look like:

Note: please avoid this sign & because the system doesn't allow to save the common note.

Back to the table of contents.