Difference between revisions of "Files list"
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To view the list of all files, go to the '''Files''' menu: | To view the list of all files, go to the '''Files''' menu: | ||
| − | [[File:Files menu. | + | [[File:Files menu 1.37.png|border|800px]] |
Here you can: | Here you can: | ||
| − | + | — View, download and delete files and links to the files. | |
| − | + | — Search files and links with filters. | |
| − | + | — View and open file locations. | |
| − | + | — Export all the displayed table of files and links to Excel. | |
=='''Search files with filters'''== | =='''Search files with filters'''== | ||
| Line 20: | Line 20: | ||
By default, you can see all the files and links in your database, 50 per page. If you want to hide or display some files or links from the list, you may apply filters. | By default, you can see all the files and links in your database, 50 per page. If you want to hide or display some files or links from the list, you may apply filters. | ||
| − | You can hide or display filter fields by | + | You can hide or display filter fields by clicking the [[File:filter arrow gray.jpg|border|25px]] button in the upper right corner: |
| − | [[File: | + | [[File:Files filter isn't applied.png|border|1100px]] |
| − | So you can enter the data into the appropriate fields and | + | So you can enter the data into the appropriate fields and click '''"Apply"'''. |
| + | |||
| + | If the filter is applied, the header turns blue: | ||
| + | |||
| + | [[File:14.png|border|900px]] | ||
| + | |||
| + | You may hide the filter interface by clicking the [[File:Blue arrow.jpg|border|25px]] button. | ||
| − | + | <span style="color:red">'''Note''':</span> The hidden filter remains activated. | |
| − | |||
| − | |||
| − | You | + | You can expand the hidden filter back by clicking [[File:Blue arrow.jpg|border|25px]] again. |
| − | + | <span style="color:red">'''Note''':</span> The applied filter is remembered, so it will remain even if you leave the page. | |
| − | + | To inactivate the filter, click the '''"Clear"''' button. | |
| − | + | The header colour will turn to grey, which means that no filter is not applied: | |
| − | + | [[File:S1.png|border|900px]] | |
=='''File filters description''' == | =='''File filters description''' == | ||
| − | *'''File #''' | + | *'''File #'''—displays only the files with the ID containing entered integers sequence. |
| − | *'''File name''' | + | *'''File name'''—displays only the files with the name containing the specified text. |
| − | *''' | + | *'''Uploaded at'''—displays only the files uploaded within the specified date range. |
| − | *''' | + | *'''Uploaded by'''—displays only the files uploaded by the selected person. |
| − | *''' | + | *'''Used in'''—displays only the files used in the specified item (Quote, Project input, Project output, etc.). |
| − | *''' | + | *'''Type'''—displays only the files of the specified type (file or URL). |
| − | *''' | + | *'''Size (Byte)'''—displays only the files within the specified size range. |
=='''Delete files''' == | =='''Delete files''' == | ||
| Line 60: | Line 64: | ||
Files and links that are no longer needed can be deleted from the system. | Files and links that are no longer needed can be deleted from the system. | ||
| − | To do so, | + | To do so, mark the corresponding files in the list and click the '''"Delete selected"''' button: |
| − | [[File:Files | + | [[File:Files selected deletion.png|border|1000px]] |
| − | Or you may filter links and files by necessary criteria and delete them all by | + | Or you may filter links and files by necessary criteria and delete them all by clicking the '''"Delete filtered"''' button: |
| − | [[File:File delete by filter.png|border|1000px]] | + | [[File:File delete all by filter.png|border|1000px]] |
Thus, all files and links will be deleted in all places that are listed in the '''Used in''' column. | Thus, all files and links will be deleted in all places that are listed in the '''Used in''' column. | ||
| + | |||
| + | <span style="color:red">'''Note:'''</span> You can't delete files and links in projects with the '''Active''' status. | ||
| + | |||
| + | You can't delete files and links in quotes with the '''Open''' status. If quotes have the '''Converted to project''' status, the deletion of files will be available after the related projects get the '''Completed''' or '''Canceled''' statuses. | ||
=='''Download files'''== | =='''Download files'''== | ||
| Line 74: | Line 82: | ||
To download a file or follow a link, click on their names in the table: | To download a file or follow a link, click on their names in the table: | ||
| − | [[File:Files | + | [[File:Files menu download file.png|border|1000px]] |
=='''Open file locations'''== | =='''Open file locations'''== | ||
| − | You can open file locations by clicking on the corresponding items in the '''Used in''' column: | + | You can open file and link locations by clicking on the corresponding items in the '''Used in''' column: |
| − | [[File:Files | + | [[File:Files menu open location.png|border|1000px]] |
=='''Export to Excel'''== | =='''Export to Excel'''== | ||
| − | You can export all the displayed | + | You can export all contents of the displayed files list table to Excel by clicking the '''"Export to Excel"''' button over the upper right corner of the table: |
| − | [[File:Files | + | [[File:Files menu export to Excel.png|border|1000px]] |
| − | <span style="color: | + | <span style="color:red">'''Note:'''</span> The exported file will contain filtered records from all pages of the table, not just the ones displayed on the first page. |
| + | |||
| + | [[File:Redirect.jpg|40px|link=Files list]] Back to the '''table of contents'''. | ||
Latest revision as of 11:33, 23 September 2022
Files list page: http://cloud.protemos.com/file/index
To view the list of all files, go to the Files menu:
Here you can:
— View, download and delete files and links to the files.
— Search files and links with filters.
— View and open file locations.
— Export all the displayed table of files and links to Excel.
Contents
Search files with filters
By default, you can see all the files and links in your database, 50 per page. If you want to hide or display some files or links from the list, you may apply filters.
You can hide or display filter fields by clicking the 
button in the upper right corner:
So you can enter the data into the appropriate fields and click "Apply".
If the filter is applied, the header turns blue:
You may hide the filter interface by clicking the 
button.
Note: The hidden filter remains activated.
You can expand the hidden filter back by clicking again.
Note: The applied filter is remembered, so it will remain even if you leave the page.
To inactivate the filter, click the "Clear" button.
The header colour will turn to grey, which means that no filter is not applied:
File filters description
- File #—displays only the files with the ID containing entered integers sequence.
- File name—displays only the files with the name containing the specified text.
- Uploaded at—displays only the files uploaded within the specified date range.
- Uploaded by—displays only the files uploaded by the selected person.
- Used in—displays only the files used in the specified item (Quote, Project input, Project output, etc.).
- Type—displays only the files of the specified type (file or URL).
- Size (Byte)—displays only the files within the specified size range.
Delete files
Files and links that are no longer needed can be deleted from the system.
To do so, mark the corresponding files in the list and click the "Delete selected" button:
Or you may filter links and files by necessary criteria and delete them all by clicking the "Delete filtered" button:
Thus, all files and links will be deleted in all places that are listed in the Used in column.
Note: You can't delete files and links in projects with the Active status.
You can't delete files and links in quotes with the Open status. If quotes have the Converted to project status, the deletion of files will be available after the related projects get the Completed or Canceled statuses.
Download files
To download a file or follow a link, click on their names in the table:
Open file locations
You can open file and link locations by clicking on the corresponding items in the Used in column:
Export to Excel
You can export all contents of the displayed files list table to Excel by clicking the "Export to Excel" button over the upper right corner of the table:
Note: The exported file will contain filtered records from all pages of the table, not just the ones displayed on the first page.
Back to the table of contents.
