Difference between revisions of "Project details, Workflow tab"

Revision as of 10:11, 21 August 2020

Watch our video tutorial on Workflow —

General information

On the Workflow tab of a project you can build chains of consecutive jobs by linking the existing jobs or by adding predefined job chain templates:

Both methods are described below.

Note: To be able to build chains of consecutive jobs within a project, it is necessary to specify language pair(s) when creating the project.

Chain existing jobs

To build a chain of consecutive jobs by linking the existing jobs, press the "Chain job" button and select the language pair:

It will display the Chain existing jobs page where you can drag and drop the jobs you need to be linked into the highlighted in green New job chain field:

Having done that, press "Create" to add this workflow to the project:

It will bring you to the project workflow tab where you should click on the job ID to open the job page to be started first:

Press "Offer to vendor" on the opened job page to lunch the workflow:

Every next job will be proposed to vendors, and the assigned vendors will receive the corresponding notification:

The very first job in the chain will be started automatically (gets the "Started" status) once the assigned vendor accepts it:

The next jobs in the chain will get "Offer accepted" status (if vendors accept them/confirm their availability) and will be launched/shifted to "Started" status (with a corresponding notification to the vendor) after the previous job is completed:

The output files of the previous job will be automatically transferred to the input files of the next job in the chain.

All the workflow participants will receive corresponding notifications during the process.

If necessary, on the Workflow tab of the project you can also add another job chain, break chains, and update jobs by pressing corresponding buttons.

Note: Jobs created manually have "Auto start on vendor acceptance" checkbox marked. For the workflow to work correctly, you need to make sure that only the very first job has "Auto start on vendor acceptance" checkbox marked, but other jobs -don't.

If you leave this checkbox marked for every next job except the first one, then all of them will be started once the vendors accepted them, not when the previous job has complied.

Add job chain template

To add a predefined job chain template to the project workflow, press the "New job chain" button:

Then select the job chain template you need from the drop-down list, tick the language pairs you need, and press "Create":

You can tick as many language pairs as you need.

After that, you should assign every job in the chain to your vendors and set deadlines.

To do this, click on the "Update" button:

Then select the vendor, set the deadline and press "Update" to save changes:

500px

On the project workflow tab click on the job ID to open the job page to be started first:

Press "Offer to vendor" on the opened job page to lunch the workflow:

Every next job will be offered to vendors, and the assigned vendors will receive the corresponding notification:

The very first job in the chain will be started automatically (gets the "Started" status) once the assigned vendor accepts it:

The next jobs in the chain will get "Offer accepted" status (if vendors accept them/confirm their availability) and will be launched/shifted to "Started" status (with a corresponding notification to the vendor) after the previous job is completed:

The output files of the previous job will be automatically transferred to the input files of the next job in the chain.

All the workflow participants will receive corresponding notifications during the process.

If necessary, on the Workflow tab of the project you can also add another job chain, break chains, and update jobs by pressing corresponding buttons:

Job statuses and notifications

• Offered to vendor - a job gets this status after you press the "Offer to vendor" button.

Once you offer the very first job, every next job gets this status:

The vendor of the first job gets the usual job offer notification (the Auto start on vendor acceptance checkbox should be marked for the job to start automatically):

While other vendors in the workflow get availability request for a future job (the Auto start on vendor acceptance checkbox should be unmarked for the jobs to start after the completion of the previous one):

• Offer accepted / offer rejected.

The vendor can accept or reject the job:

Note: If a job doesn't have the "Offer accepted" status, it will not be started after the completion of the previous job:

And you will get the following notification:

• Started.

The accepted job is started automatically unless it is the non-first job of a workflow:

If it is a non-first job of a workflow, then it starts after the previous job is completed:

Vendors of the non-first job get corresponding notifications:

For more details on job statuses, please check Job statuses page.