Difference between revisions of "Client pools"

Revision as of 12:31, 29 June 2022

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This feature allows you to limit the access of your managers to specific clients by creating client pools and assigning them to managers. This way, they will only be able to see the corresponding client profiles and other client-related info from their pool and according to their role. For instance, you can create a pool with 1 client and assign it to a specific manager, and this manager will have access only to that 1 client, and won’t see anything related to other clients.

Only an administrator can create client pools and assign them to managers.

Create client pool

To create a client pool, go to Settings -> Access Control -> Client Pools:

Click the "New client pool" button:

Fill in the name and click "Create":

Once the client pool is created, click the "Update" button in the "Number of clients" row to add clients to the pool:

Tick clients that you need to add and click "Update":

You can click the numbers in the table to see the lists of clients added to the pool and managers you assigned:

Search pools with filters

By default, you can see all the client pools in your database. If you want to see what pools a client or manager is added to, you may apply filters:

You can hide or display filter fields by clicking the button in the upper right corner.

To use the filters, select the needed client and/or manager and click "Apply".

If the filter is applied, the header turns blue:

You may hide the filter interface by clicking the button.

Note: The hidden filter remains activated.

You can expand the hidden filter back by clicking again.

To inactivate the filter, click the "Clear" button. The header color will turn to gray, which means that no filter is applied:

Note: The applied filter settings will remain even if you leave the page.

Assign managers

To assign a client pool to a certain manager, go to "Settings" -> "Access Control" -> "Managers":

Open a needed manager's profile and click "Update":

Select a needed client pool and click "Update":

A manager can be assigned to only one client pool.

Note: Client pools cannot be assigned to the users with the following roles: an administrator; vendor manager; to-do employee.

Objects access

If the manager is not assigned to any client pools, they will see all the client profiles and will be able to access all the objects according to their role (for more info on roles and access rights, please see the Access rights page).

Note: If a vendor invoice contains payables from projects for clients that are not included in a manager's pool, this manager will not be able to access this invoice. The same logic applies to payments.

Project reports Job reports Work amount reports To-do reports