Legal entities

Legal entities page:https://cloud.protemos.com/branch/index

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General information

If you are using more than 1 legal entity for your business, you may enter them all into the system, and then use them in projects, quotes, invoices etc.

It means that you can set up different document items (logo, address, company name) for different legal entities.

To do so go to Settings ⇾ Legal entities:

Here you see the list of your legal entities. You can add new legal entity, change default legal entity, update, delete logo, and delete the existing legal entities by clicking the corresponding buttons:

Add new legal entity

To add a new legal entity press the "New legal entity" button:

Then enter the required information and press "Create":

You may upload a logo that will be displayed on all documents generated by the system: invoices, POs, quotes, etc.

Note: Only PNG and JPEG images with a maximum size of 350×350 pixels are supported.

Change default legal entity

To change the default legal entity, press the "Change default legal entity" button:

Then change the necessary details and press "Update":

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Note: By default, new clients and vendors are assigned to the default legal entity. But you can change it when adding them or define the legal entity for every client and vendor individually in their default settings.

Individual invoice codes

You can set up different invoice numbering for each legal entity.

To do so, press the "Update" button for the needed legal entity:

Enter the needed numbers, code prefixes, and press "Update":

The same actions apply to update the invoice codes for other legal entities.

Press the "Update" button for the needed legal entity:

Enter the needed numbers, code prefixes, and press "Update":

Note: Please be aware, the number of the next invoice cannot be lower than the number of the last existing invoice.

To start the numbering from 1 you have to have no invoices for the respective legal entity.