Difference between revisions of "Create receivable"

Latest revision as of 17:03, 16 December 2022

You can add receivables on the Finances tab of a project.

This is the summary of how much your client will pay you.

To do so, click "New receivable" and select the type of a receivable you want to add:

• "Flat rate" — if you just need to enter the amount of a receivable without entering volumes and rates.

• "Unit based" — if you have to enter the volume and rate for calculating the price.

• "CAT log based" — if you have fuzzy matches logs generated by CAT tools and want to calculate discounts for each type of match.

Each of the receivable types is described below.

Flat rate receivable

Under this header you can enter the data for the receivable:

• PO number — you can enter the number of PO received from сlient. You may leave it blank if the client is not sending you any PO numbers.

• Language pair — here you have to select language pair for the receivable.

Note: You can select the language pair only from the ones you defined for the project when creating it.

• Service — here you have to select what service you are charging for.

• Total — please enter the total amount here.

• Currency — please select the necessary currency here.

• File — please select the receivable-related file here if necessary.

• Internal note — here you may add additional information that will be hidden from your client (only the managers will be able to see it).

• Note for client — here you may enter additional information that will be visible to your client.

When you have finished entering all the data, click "Create" and the system will bring you back to the Finances tab of the project where you’ll be able to see all the receivables you've added.

If you click the "Create & clone" button, the previous receivable will be created, and you may add a new one based on pre-entered data right away.

Back to the table of contents.

Unit based receivable

Under this header, you may enter the data for the receivable manually or add the desired price by clicking on the corresponding row in the Relevant prices table.

Almost all data will be added automatically by the system, and you just need to specify the Unit amount:

In case you have added one of the general prices, you need to specify the unit amount, service, and language pair if necessary.

Back to the table of contents.

Cat log based receivable

Under this header, you may add a receivable based on a CAT log in a few simple steps:

1. Select the required CAT log file and, if necessary, choose the conversion rates template you need (first, it should be created):

By clicking the "Upload" link, you may upload another CAT log file to your project.

Click "Next" to proceed.

2. Then you may inspect and amend conversion rates in case of necessity:

Click "Next" to continue.

3. Select the Service you need, specify the Price per unit, and click "Create".

You may also add the relevant price per unit by clicking on the corresponding row in the Relevant prices table if there is any:

It will bring you to the Receivable details page which consists of three sections described below.

Receivable details

In this section you may clone, add a discount or/and an extra charge, update, or delete this receivable:

CAT Log

The section provides a brief overview of the CAT log.

To see more detailed data such as the CAT log summary, data analysis, and its use in receivables\payables, click the CAT log name:

Conversion rates

In this section you can edit conversion rates, apply the required template if you have already created one.

To do so, click the corresponding buttons:

Edit CAT log conversion rates

To edit conversion rates, click the "Edit rates" button:

It will open Edit CAT log conversion rates page.

Adjust conversion rates according to your needs and click "Apply" to confirm changes:

Apply rates template

To apply a different CAT log conversion rates template, click the "Apply rates template" button:

It will open Apply CAT log conversion rates template page.

Click "Apply template" in the row of the required template:

Here you may also update conversion rate table of the necessary template by clicking the "Edit template" button:

Make the changes you need and click "Update":

Include CAT log details in quote and client invoice PDF

You can include CAT log details in a PDF of a quote or client invoice. To do so, find the needed quote or invoice template and click "Update":

Mark the "Include CAT log details" checkbox and click "Update" to save changes:

The CAT log details will be displayed in a PDF of a quote or client invoice if such a template is selected:

Back to the table of contents.

Discounts and Extra Charges

You can add a discount or an extra charge for every receivable that is not invoiced.

To do that, click the receivable code:

Click the "Discount & Extra charge" button:

Enter the required value and click "Update" to apply changes:

You can also add a discount or an extra charge by clicking the "Update" button in the necessary receivable row:

Click the "Discount & Extra charge" button:

Enter the required value and click "Update" to apply changes:

Back to the table of contents.

Add receivable-related files

If necessary, you can select a receivable-related file when creating or updating the receivable:

In this case, the file name will be displayed on the invoice after you generate it:

Note: Only the project input files can be linked to receivables.

Relevant prices

Note: This table is applicable only for Unit based and CAT log based receivables.

This table contains general prices and the prices that you have recorded for this client on the Prices tab of the client profile.

As you start entering receivable data, some price rows will turn green thus indicating that they might be relevant for this receivable:

Back to the table of contents.

General info

This table at the top of the receivable contains its summary:

• Project—name with a link to the Project details page.

• Specialization—project specialization selected for the project.

• Client—name with a link to the Client profile.

Back to the table of contents.