Vendors payables list
Vendors payables list page: http://cloud.protemos.com/payable/index
On this page you can:
- View all the payables to your vendors and search them with filters.
- Create vendor invoices for the selected payables.
- Open payables or go to the related vendor profiles and jobs.
- Export all the displayed table of vendor payables to Excel.
Contents
Search payables with filters
By default, you can see all the payables in your database, 200 per page.
If you want to hide or display some jobs from the list, you may apply filters.
You can hide or display filter fields by pressing the 
button in the upper right corner:
So you can enter the data into the appropriate fields and press "Apply". Please see the example below:
As you can see, the filter header turns blue. It means that the filter is applied.
You may collapse (hide) the filter interface by pressing the 
button.
Please remember the collapsed filter remains activated, and it is clearly indicated by the red color.
You can expand the collapsed filter back by pressing again.
Please note that the applied filter is remembered, so it will remain even if you leave the page.
To inactivate the filter, press the "Clear" button. The header color will turn to gray, which means that no filter is currently applied.
Description of the fields in the payable filters
- Payable code—displays payables with the specified symbols in the code.
- Vendor—displays only the payables for the selected vendor.
- Project manager—displays only the payables for the projects added by a specific project manager.
- Job statuses—displays only the payables for the jobs with the specified statuses (Draft, Proposed to vendor, Confirmed by vendor, Declined by vendor, Completed, Accepted by manager, Rejected by manager, Canceled, On tender).
- Job deadline date—displays only the payables for the jobs with the deadlines within the specified deadline range.
- Is invoiced—displays only the payables with or with no invoice according to the filter value applied (Yes, No).
- Note (hidden from vendor)—displays only the payables with notes hidden from vendors containing the specified symbols combination.
- Note (visible to vendor)—displays only the payables with notes visible to vendors containing the specified symbols combination.
Create vendor invoices
Note: If you are issuing a separate invoice for each job, you can do it directly from the Finances tab of the related project.
1. To create vendor invoices, press one of the following buttons over the table:
- Invoice selected - the system will create invoices for the payables you marked in the list.
- Invoice all - filter the receivables you need to invoice and press this button. The system will create invoices for all filtered payables, even if there are thousands of them.
If there are many records to invoice, probably you’ll have time to make a cup of coffee.
2. The system will create invoices. Vendors can verify invoices in their accounts.
3. After all the invoices are created, the system will bring you to the vendor invoices list.
Note 1: Vendors can create invoices themselves from their interface. But you can forbid them to do it. For more info, please check the Vendor portal settings.
Note 2: For vendors without payment methods invoices cannot be created. So you should create the nesessary payment method in the vendor profile first.
Note 3: Only the payables in jobs with the "Accepted by manager" status can be invoiced.
You can click items in the table to open corresponding pages:
- Code—opens the payable details page.
- Invoice—(if created) opens the corresponding Vendor invoice view page.
- Vendor—opens Vendor view page.
- Job—opens Job view page.
Tip: Protemos supports multiple windows. So you may open the link in the new window by holding "Shift" while clicking.
Export to Excel
You can export all the displayed table of vendor payables to Excel by pressing the “Export to Excel” button over the upper right corner of the table:
Note: The exported file will contain the filtered records from all the pages of the table, not just the ones displayed on the first page.
