Difference between revisions of "Project details, Finances tab"

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''Project Details page, Finances tab: [http://cloud.protemos.com/project/finances?id=ХХХХХ/ http://cloud.protemos.com/project/finances?id=ХХХХХ] (replace XXXXХ with the valid project number)''
 
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----
 
  
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On the '''Finances''' tab of a project you can:
  
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— Add receivables from your client.
  
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On the "'''Finances'''" tab of the "'''Project'''" page, you can:
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— Open existing receivables for editing.
  
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- Add the receivables from the client or mark the project as free of charge
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— View payables to your vendor.
  
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- Open existing receivables for editing
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— Open existing payables for editing.
  
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- View the payments to vendor
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— Create invoices.
 +
 
 +
— View the project finances summary.
  
 
=='''Receivables from client'''==
 
=='''Receivables from client'''==
  
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This is the summary of how much the client will pay to you.
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This is the summary of how much your client will pay you.
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 +
You can add a receivable by clicking the "'''New receivable'''" button and choosing the receivable type:
  
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You can add the receivable by pressing the "'''New receivable'''" button and choosing the base:
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[[File:New rec.png|border|1070px]]
  
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[[file:New receivable base.jpg|border|200px]]
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* '''"Flat rate"''' — if you just need to enter the amount of a receivable without entering volumes and rates.
  
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The “'''Flat rate'''” – if you just need to enter the amount of payable receivables without entering volumes and rates.
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* '''"Unit based"''' — if you have to enter the volume and rate for calculating the price.
  
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The “'''Unit based'''” – if you have to enter the volume and rate for calculating the price.
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* '''"CAT log based"''' — if you have fuzzy matches logs generated by CAT tools and want to calculate discounts for each type of match.
  
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The “'''CAT log based'''” – if you have fuzzy matches logs generated by CAT tools and want to calculate discounts for each type of match.
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It will open the '''<u>[[Create receivable|New receivable]]</u>''' page (''the data type to fill in will be displayed in accordance with the '''<U>[[Create receivable|type of receivable]]</U>''' you've selected''):
  
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[[File:Unite base receivable.jpg|border|400px]]
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[[File:UB receivable.png|border|500px]]
 
   
 
   
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It will open the '''<u>[[Receivable creation/editing|Receivable creation/editing page]]</u>'''.
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Entered receivables can be edited, cloned, and deleted by clicking the corresponding buttons:
  
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If you are not going to charge the client for this project, you may mark it as free of charge by ticking the “'''Free of charge'''” checkbox while creating or updating a project:
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[[File:1st update clone.png|border|1070px]]
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 +
<span style="color:red">'''Note:'''</span> If the receivable has been already invoiced, you cannot delete it without deleting the invoice first. Or you can unlink the receivables from the invoice.
  
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[[file:W Proj free of charge checkbox.jpg|border|400px]]
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==='''Invoice receivables'''===
  
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It will hide "'''New receivable'''" button, and you won’t be able to enter the receivables. You can revert it by ticking off the "'''Free of charge'''" checkbox.
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If you are issuing a separate invoice for each project, you can create invoices directly from this section.  
  
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<span style="color:#DC143C">'''Note:''' the “'''Free of charge'''” status is made to differentiate free projects from projects without receivables (for example, you forgot to enter receivable).</span>
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To do so, select the receivables you need to invoice and click '''"Invoice selected"''':
  
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Thus, you will easily find the projects with missing receivables. If the project is the “'''Free of charge'''”, then it has no missing receivables.
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[[File:3rd one.png|border|1070px]]
  
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Entered receivables can be edited, cloned, and deleted by pressing the corresponding buttons.  
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Find more about clients invoicing '''<u>[[Clients receivables list#Create invoice|here]]</u>'''.
  
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For the “'''CAT log based'''” receivables you may use the “'''View log'''” button.
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==='''Export data to Excel'''===
  
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[[File:W Proj finance receivables.jpg|border|1000px]]
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To export the list of receivables to Excel, go to the '''Finances''' tab of the project and click the '''"Export to Excel"''' button in the '''Receivables from client''' section:
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<span style="color:#DC143C">'''Note:''' if the receivable has been already invoiced, you cannot delete it without deleting the invoice first.</span>
 
  
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<span style="color:#DC143C">Find more about invoicing customers on the '''<u>[[Client invoices list|Client invoices page.]]</u>'''
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[[File:Export receivables to excel.png|border|1070px]]
  
 
=='''Payables to vendors'''==
 
=='''Payables to vendors'''==
  
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This is the summary of how much you have to pay to your suppliers.
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This is the summary of how much you have to pay your suppliers.
 +
 
 +
[[File:1 rr.png|border|1000px]]
 +
 
 +
<span style="color:red">'''Note:'''</span> Payables (as well as receivables) might be in different currencies, and the system automatically converts '''Grand total''' to your default currency.
 +
 
 +
Each payable can be managed by clicking the '''"Clone"''', '''"Update"''', and '''"Delete"''' buttons.
  
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[[File:W Proj finance payables.jpg|border|1000px]]
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<span style="color:red">'''Note:'''</span> If the payable has been already invoiced, you cannot delete it without deleting the invoice first.
  
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<span style="color:#DC143C">Note: The payables (as well as receivables) may be in different currencies, and the system automatically converts Grand Total to your default currency.</span>  
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To add new payables, go to the '''Jobs''' tab of the project page, and open the '''<u>[[Create payable|job]]</u>''' you need to add them.
  
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Each payable can be managed by pressing the "'''View log'''", "'''Clone'''", "'''Update'''", and "'''Delete'''" buttons.
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You may also do so by clicking the link above the payables table:
  
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To add new payables, go to the '''<u>[[Project details, Jobs tab|Jobs tab]]</u>''' on the "'''Project'''" page.
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[[File:To add another job.png|border|1000px]]
  
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You may do so by clicking the link above the payables table:
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==='''Invoice payables'''===
  
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[[File:W select the job first.jpg|border|500px]]
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You can create invoices directly from this section.
 +
 
 +
To do so, select the payables you need to invoice and click '''"Invoice selected"''':
 +
 
 +
[[File:2nd one.png|border|1000px]]
 +
 
 +
<span style="color:red">'''Note:'''</span> You cannot invoice payables included in jobs that haven't been accepted by managers. The checkbox is not displayed in this case.
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If the job status is not "Completion accepted" or there is no payment method specified for the vendor, the corresponding payable(s) will not be invoiced.
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 +
 
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Find more about vendors invoicing '''<u>[[Vendors_payables_list#Create_vendor_invoices|here]]</u>'''.
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== '''Project finances summary''' ==
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Project finances summary is based on the '''<u>[[Project_details,_Finances_tab#Receivables_from_client|receivables]]</u>''' entered on the '''Finances''' tab of the project and '''<U>[[Job view#Payables to vendor|payables]]</U>''' entered in the assigned jobs within the project:
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[[file:Project finances summary.png|border|400px]]
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A project profit margin is calculated according to the formula:
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Profit margin=(100 * (Σ(receivables) — Σ(payables)) / Σ(receivables)
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=='''Free of charge project'''==
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If you are not going to charge your client for this project, you may mark it as free of charge on the '''Finances''' tab of the project by clicking the corresponding button:
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 +
[[File:Mark as free of charges.png|border|900px]]
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If needed you may always unmark the project as '''Free of charge''':
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[[File:Unmark 2.png|border|900px]]
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<span style="color:red>'''Note:'''</span> You cannot make the project free of charge if there are any receivables.
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=='''Receivables and Payables sorting'''==
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You can sort your Receivables and Payables by clicking on the names of the columns highlighted with blue:
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[[File:Receivables sorting.png|1000px]]
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[[File:Payables sorting.png|border|1000px]]
  
 
=='''Project tabs'''==
 
=='''Project tabs'''==
  
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Apart from the "'''Finances'''", the project has the following tabs:
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Apart from the '''Finances''', the project has the following tabs:
  
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[[File:Project tabs finances.jpg|border|400px]]
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[[File:Finfin.png|border|350px]]
 
   
 
   
 
*The '''<u>[[Project details, Details tab|Details tab]]</u>''' contains the project details you entered during the project creation and update, click to see the details.
 
*The '''<u>[[Project details, Details tab|Details tab]]</u>''' contains the project details you entered during the project creation and update, click to see the details.
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*The '''<u>[[Project details, CAT logs tab|CAT logs tab]]</u>''' calculates discounts for each type of match if you have fuzzy matches logs generated by CAT tools.
 
*The '''<u>[[Project details, CAT logs tab|CAT logs tab]]</u>''' calculates discounts for each type of match if you have fuzzy matches logs generated by CAT tools.
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[[File:Redirect.jpg|40px|link=Project details, Finances tab]] Back to the '''table of contents'''.

Latest revision as of 10:34, 7 September 2022

On the Finances tab of a project you can:

— Add receivables from your client.

— Open existing receivables for editing.

— View payables to your vendor.

— Open existing payables for editing.

— Create invoices.

— View the project finances summary.

Receivables from client

This is the summary of how much your client will pay you.

You can add a receivable by clicking the "New receivable" button and choosing the receivable type:

New rec.png

  • "Flat rate" — if you just need to enter the amount of a receivable without entering volumes and rates.
  • "Unit based" — if you have to enter the volume and rate for calculating the price.
  • "CAT log based" — if you have fuzzy matches logs generated by CAT tools and want to calculate discounts for each type of match.

It will open the New receivable page (the data type to fill in will be displayed in accordance with the type of receivable you've selected):

UB receivable.png

Entered receivables can be edited, cloned, and deleted by clicking the corresponding buttons:

1st update clone.png

Note: If the receivable has been already invoiced, you cannot delete it without deleting the invoice first. Or you can unlink the receivables from the invoice.

Invoice receivables

If you are issuing a separate invoice for each project, you can create invoices directly from this section.

To do so, select the receivables you need to invoice and click "Invoice selected":

3rd one.png

Find more about clients invoicing here.

Export data to Excel

To export the list of receivables to Excel, go to the Finances tab of the project and click the "Export to Excel" button in the Receivables from client section:

Export receivables to excel.png

Payables to vendors

This is the summary of how much you have to pay your suppliers.

1 rr.png

Note: Payables (as well as receivables) might be in different currencies, and the system automatically converts Grand total to your default currency.

Each payable can be managed by clicking the "Clone", "Update", and "Delete" buttons.

Note: If the payable has been already invoiced, you cannot delete it without deleting the invoice first.

To add new payables, go to the Jobs tab of the project page, and open the job you need to add them.

You may also do so by clicking the link above the payables table:

To add another job.png

Invoice payables

You can create invoices directly from this section.

To do so, select the payables you need to invoice and click "Invoice selected":

2nd one.png

Note: You cannot invoice payables included in jobs that haven't been accepted by managers. The checkbox is not displayed in this case.

If the job status is not "Completion accepted" or there is no payment method specified for the vendor, the corresponding payable(s) will not be invoiced.


Find more about vendors invoicing here.

Project finances summary

Project finances summary is based on the receivables entered on the Finances tab of the project and payables entered in the assigned jobs within the project:

Project finances summary.png

A project profit margin is calculated according to the formula:

Profit margin=(100 * (Σ(receivables) — Σ(payables)) / Σ(receivables)

Free of charge project

If you are not going to charge your client for this project, you may mark it as free of charge on the Finances tab of the project by clicking the corresponding button:

Mark as free of charges.png

If needed you may always unmark the project as Free of charge:

Unmark 2.png

Note: You cannot make the project free of charge if there are any receivables.

Receivables and Payables sorting

You can sort your Receivables and Payables by clicking on the names of the columns highlighted with blue:

Receivables sorting.png

Payables sorting.png

Project tabs

Apart from the Finances, the project has the following tabs:

Finfin.png

  • The Details tab contains the project details you entered during the project creation and update, click to see the details.
  • The Files tab contains all the files related to the project, click to see the details.
  • The Jobs tab is used to assign the jobs to the vendors (e.g. translators, proofreaders etc.), click to see the details
  • The CAT logs tab calculates discounts for each type of match if you have fuzzy matches logs generated by CAT tools.

Redirect.jpg Back to the table of contents.

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