Difference between revisions of "Project details, Finances tab"

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http://cloud.protemos.com/project/finances/0000
 
  
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On the "'''Finances'''" tab of the "'''Project Details'''" page, you can:  
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On the '''Finances''' tab of a project you can:  
  
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- Add the receivables from the client or mark the project as free of charge
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— Add receivables from your client.
  
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- Open existing receivables for editing
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— Open existing receivables for editing.
  
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- View the payables to vendors
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— View payables to your vendor.
  
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==RECEIVABLES FROM CLIENT==
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— Open existing payables for editing.
  
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This is the summary of how much the client will pay to you.
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— Create invoices.
  
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You can add the receivable by pressing “New receivable” button and choosing the base:
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— View the project finances summary.
  
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The “'''Flat rate'''” – if you just need to enter the amount of payable receivables without entering volumes and rates.
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=='''Receivables from client'''==
  
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The “'''Unit based'''” – if you have to enter the volume and rate for calculating the price.
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This is the summary of how much your client will pay you.
  
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The “'''CAT log based'''” – if you have fuzzy matches logs generated by CAT tools and want to calculate discounts for each type of match.
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You can add a receivable by clicking the "'''New receivable'''" button and choosing the receivable type:
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[[File:New rec.png|border|1070px]]
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* '''"Flat rate"''' — if you just need to enter the amount of a receivable without entering volumes and rates.
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* '''"Unit based"''' — if you have to enter the volume and rate for calculating the price.
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 +
* '''"CAT log based"''' — if you have fuzzy matches logs generated by CAT tools and want to calculate discounts for each type of match.
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It will open the '''<u>[[Create receivable|New receivable]]</u>''' page (''the data type to fill in will be displayed in accordance with the '''<U>[[Create receivable|type of receivable]]</U>''' you've selected''):
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[[File:UB receivable.png|border|500px]]
 
   
 
   
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It will open the "'''Receivable creation/editing'''" page.  
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Entered receivables can be edited, cloned, and deleted by clicking the corresponding buttons:
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[[File:1st update clone.png|border|1070px]]
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<span style="color:red">'''Note:'''</span> If the receivable has been already invoiced, you cannot delete it without deleting the invoice first. Or you can unlink the receivables from the invoice.
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==='''Invoice receivables'''===
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If you are issuing a separate invoice for each project, you can create invoices directly from this section.
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To do so, select the receivables you need to invoice and click '''"Invoice selected"''':
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[[File:3rd one.png|border|1070px]]
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Find more about clients invoicing '''<u>[[Clients receivables list#Create invoice|here]]</u>'''.
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==='''Export data to Excel'''===
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To export the list of receivables to Excel, go to the '''Finances''' tab of the project and click the '''"Export to Excel"''' button in the '''Receivables from client''' section:
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[[File:Export receivables to excel.png|border|1070px]]
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=='''Payables to vendors'''==
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This is the summary of how much you have to pay your suppliers.
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[[File:1 rr.png|border|1000px]]
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<span style="color:red">'''Note:'''</span> Payables (as well as receivables) might be in different currencies, and the system automatically converts '''Grand total''' to your default currency.
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Each payable can be managed by clicking the '''"Clone"''', '''"Update"''', and '''"Delete"''' buttons.
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<span style="color:red">'''Note:'''</span> If the payable has been already invoiced, you cannot delete it without deleting the invoice first.
  
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If you are not going to charge the client for this project, you may mark it as free of charge by pressing the “'''Make project free of charge'''” button.  
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To add new payables, go to the '''Jobs''' tab of the project page, and open the '''<u>[[Create payable|job]]</u>''' you need to add them.  
  
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It will hide “'''Add new receivable'''” button, and you won’t be able to enter the receivables. You can revert it by pressing “'''Switch project to paid mode'''”.
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You may also do so by clicking the link above the payables table:
  
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<u>Note: the “'''Free of charge'''” status is made to differentiate free projects from projects without receivables (for example, you forgot to enter receivable).  
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[[File:To add another job.png|border|1000px]]
  
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Thus, you will easily find the projects with missing receivables. If the project is the “'''Free of charge'''”, then it has no missing receivables.</u>
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==='''Invoice payables'''===
  
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Entered receivables can be edited, cloned, and deleted by pressing the corresponding buttons. For the “'''CAT log based'''” receivables you may use the “'''View log'''” button.
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You can create invoices directly from this section.
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Note: if the receivable has been already invoiced, you cannot delete it without deleting the invoice first. More about invoicing customers here.
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To do so, select the payables you need to invoice and click '''"Invoice selected"''':
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 +
[[File:2nd one.png|border|1000px]]
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<span style="color:red">'''Note:'''</span> You cannot invoice payables included in jobs that haven't been accepted by managers. The checkbox is not displayed in this case.
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If the job status is not "Completion accepted" or there is no payment method specified for the vendor, the corresponding payable(s) will not be invoiced.
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Find more about vendors invoicing '''<u>[[Vendors_payables_list#Create_vendor_invoices|here]]</u>'''.
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== '''Project finances summary''' ==
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Project finances summary is based on the '''<u>[[Project_details,_Finances_tab#Receivables_from_client|receivables]]</u>''' entered on the '''Finances''' tab of the project and '''<U>[[Job view#Payables to vendor|payables]]</U>''' entered in the assigned jobs within the project:
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[[file:Project finances summary.png|border|400px]]
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A project profit margin is calculated according to the formula:
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Profit margin=(100 * (Σ(receivables) — Σ(payables)) / Σ(receivables)
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=='''Free of charge project'''==
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If you are not going to charge your client for this project, you may mark it as free of charge on the '''Finances''' tab of the project by clicking the corresponding button:
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[[File:Mark as free of charges.png|border|900px]]
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If needed you may always unmark the project as '''Free of charge''':
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[[File:Unmark 2.png|border|900px]]
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<span style="color:red>'''Note:'''</span> You cannot make the project free of charge if there are any receivables.
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=='''Receivables and Payables sorting'''==
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You can sort your Receivables and Payables by clicking on the names of the columns highlighted with blue:
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[[File:Receivables sorting.png|1000px]]
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[[File:Payables sorting.png|border|1000px]]
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=='''Project tabs'''==
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Apart from the '''Finances''', the project has the following tabs:
  
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==PAYABLES TO VENDORS==
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[[File:Finfin.png|border|350px]]
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*The '''<u>[[Project details, Details tab|Details tab]]</u>''' contains the project details you entered during the project creation and update, click to see the details.
  
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This is the summary of how much you have to pay to your suppliers.  
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*The '''<u>[[Project details, Files tab|Files tab]]</u>''' contains all the files related to the project, click to see the details.
  
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Note: The payables (as well as receivables) may be in different currencies, and the system automatically converts Grand Total to your default currency.
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*The '''<u>[[Project details, Jobs tab|Jobs tab]]</u>''' is used to assign the jobs to the vendors (e.g. translators, proofreaders etc.), click to see the details
  
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Each payable can be managed by pressing the “'''View log'''”, “'''Clone'''”, “'''Update'''”, and “'''Delete'''” buttons.
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*The '''<u>[[Project details, CAT logs tab|CAT logs tab]]</u>''' calculates discounts for each type of match if you have fuzzy matches logs generated by CAT tools.
  
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To add new payables, go to the “'''Jobs'''” tab on the “'''Project Details'''” page. You may do so by clicking the link above the payables table:
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[[File:Redirect.jpg|40px|link=Project details, Finances tab]] Back to the '''table of contents'''.

Latest revision as of 10:34, 7 September 2022

On the Finances tab of a project you can:

— Add receivables from your client.

— Open existing receivables for editing.

— View payables to your vendor.

— Open existing payables for editing.

— Create invoices.

— View the project finances summary.

Receivables from client

This is the summary of how much your client will pay you.

You can add a receivable by clicking the "New receivable" button and choosing the receivable type:

New rec.png

  • "Flat rate" — if you just need to enter the amount of a receivable without entering volumes and rates.
  • "Unit based" — if you have to enter the volume and rate for calculating the price.
  • "CAT log based" — if you have fuzzy matches logs generated by CAT tools and want to calculate discounts for each type of match.

It will open the New receivable page (the data type to fill in will be displayed in accordance with the type of receivable you've selected):

UB receivable.png

Entered receivables can be edited, cloned, and deleted by clicking the corresponding buttons:

1st update clone.png

Note: If the receivable has been already invoiced, you cannot delete it without deleting the invoice first. Or you can unlink the receivables from the invoice.

Invoice receivables

If you are issuing a separate invoice for each project, you can create invoices directly from this section.

To do so, select the receivables you need to invoice and click "Invoice selected":

3rd one.png

Find more about clients invoicing here.

Export data to Excel

To export the list of receivables to Excel, go to the Finances tab of the project and click the "Export to Excel" button in the Receivables from client section:

Export receivables to excel.png

Payables to vendors

This is the summary of how much you have to pay your suppliers.

1 rr.png

Note: Payables (as well as receivables) might be in different currencies, and the system automatically converts Grand total to your default currency.

Each payable can be managed by clicking the "Clone", "Update", and "Delete" buttons.

Note: If the payable has been already invoiced, you cannot delete it without deleting the invoice first.

To add new payables, go to the Jobs tab of the project page, and open the job you need to add them.

You may also do so by clicking the link above the payables table:

To add another job.png

Invoice payables

You can create invoices directly from this section.

To do so, select the payables you need to invoice and click "Invoice selected":

2nd one.png

Note: You cannot invoice payables included in jobs that haven't been accepted by managers. The checkbox is not displayed in this case.

If the job status is not "Completion accepted" or there is no payment method specified for the vendor, the corresponding payable(s) will not be invoiced.


Find more about vendors invoicing here.

Project finances summary

Project finances summary is based on the receivables entered on the Finances tab of the project and payables entered in the assigned jobs within the project:

Project finances summary.png

A project profit margin is calculated according to the formula:

Profit margin=(100 * (Σ(receivables) — Σ(payables)) / Σ(receivables)

Free of charge project

If you are not going to charge your client for this project, you may mark it as free of charge on the Finances tab of the project by clicking the corresponding button:

Mark as free of charges.png

If needed you may always unmark the project as Free of charge:

Unmark 2.png

Note: You cannot make the project free of charge if there are any receivables.

Receivables and Payables sorting

You can sort your Receivables and Payables by clicking on the names of the columns highlighted with blue:

Receivables sorting.png

Payables sorting.png

Project tabs

Apart from the Finances, the project has the following tabs:

Finfin.png

  • The Details tab contains the project details you entered during the project creation and update, click to see the details.
  • The Files tab contains all the files related to the project, click to see the details.
  • The Jobs tab is used to assign the jobs to the vendors (e.g. translators, proofreaders etc.), click to see the details
  • The CAT logs tab calculates discounts for each type of match if you have fuzzy matches logs generated by CAT tools.

Redirect.jpg Back to the table of contents.

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