Difference between revisions of "Freelance edition user manual"

Latest revision as of 11:37, 19 June 2023

For a brief system overview, please check this video:

1 Get started with Protemos
2 My profile settings
3 System settings
4 Add clients
- 4.1 Add clients manually
- 4.2 Import and export clients
5 Add new quote
- 5.1 Quote sections
6 Add new project
- 6.1 Project sections
- 6.2 Create CAT log conversion schemes
7 Create invoices
- 7.1 Invoices list
- 7.2 Invoice sections
8 Record payments
9 Client prices
10 Filters
11 Reports
12 Export data
13 Additional information

Get started with Protemos

To start working with Protemos, create your account in the system by completing the following steps:

1. Click the "CREATE PROTEMOS ACCOUNT" button on the website www.protemos.com

2. Go to the Create Account page:

3. Select your account type:

Enterprise: select this option if you are going to assign jobs to in-house translators, freelancers or other companies.

If you select this, the system will have supplier’s functionality and you will be able to assign jobs to your suppliers.

Freelance: This is a light and free version of the system. It will suit those who complete all the work on their own and do not pass it to other vendors.

The interface does not have the capability to assign jobs to subcontractors. Also, other managers can’t be added.

4. Fill in all the boxes and tick the "I'm not a robot" checkbox.

Please read our Privacy policy and Terms of service. To do so, click the corresponding links (highlighted in blue), and click the "Sign up" button:

5. After clicking the "Sign up" button, the account will be set up and you will see a welcome screen to start working with the system.

6. Click the "OK, let’s get started!" button:

The system setup wizard will be displayed:

7. Enter data for each menu entry:

Services are the services you provide. In addition to translation and proofreading, you can indicate any other services such as layout design, OCR, etc.

Language pairs are your language pairs.

Units are units to measure the volume of work. For example, hours, words, pages, etc.

Specializations are your specializations.

Currencies are the currencies you work with such as US dollars or euros. Indicate the main currency of the system here. The system will use it for accounting.

Payment methods are the payment details. They will be used in the invoices the system will generate to send your clients.

To navigate in the menu entries, use a dedicated navigation menu:

Don’t worry if you select something wrong. You’ll be able to change these values in System settings.

8. Having completed all the entries, click the "Complete wizard" button.

Before you start working with the projects, add your clients to the system.

Back to the table of contents.

My profile settings

On the "My Profile" page you can update your personal information, the time zone you are located in, change your username and account password.

To do so, go to the My profile menu:

For more detailed information, please see the My profile page.

Back to the table of contents.

System settings

You can change and set system settings in the Settings menu:

Each menu screen is described below.

Account

On the Account page, you can complete or update general information, upload the logo of your company, delete your account.

In the Account section, you can see your account type, account owner, and the registration date.

In the Legal entity section, you can update your account details, upload (or delete) a logo, image that will be displayed in all documents generated by the system: invoices, POs, quotes, etc.

Click the "Update" button to change your details or upload a logo:

Note: Only PNG and JPEG images with a maximum size of 350x350 pixels are supported.</span>

Here you can also set the number of your First client invoice and Client invoice prefix:

In the Default settings you can define the following settings:

—Default Currency: the currency you are using for balances and reporting. For more info, please see the Currencies page.

—Default PDF page size: here you can set the size of the PDF page for invoices generated by the system.

—Default PDF page orientation: here you can set the PDF page orientation for invoices generated by the system.

—Default PDF locale: here you may specify the default locale (language, date and time) of invoices for all newly created clients. You may also define it individually for a particular client.

To change any of the above settings, click "Update":

Delete account

To delete your Freelance account, go to Settings → Account and scroll down to the Account deletion section.

Here you can permanently delete all your account data and files from the server.

To do so, click the "Delete account" button:

Enter your password and click "Delete":

You will see the corresponding notification once the account is deleted:

System values

This menu screen contains several submenus:

Language pairs

Use this menu to:

— Add new language pairs

— Update the language pairs

— Delete, disable or enable them:

You can use the Disable option if you don't want to see this language pair in the drop-down list, for instance, while creating a new project.

Note: You can’t delete the pairs of languages that you have already used in the system ("Yes" in the column "Іn use" and no "Delete" button), but you can disable them.

Services

Use this menu to:

— Add new service

— Update services

— Delete, disable or enable the services:

Note: You can’t delete services that you have already used in the system ("Yes" in the column "Іn use" and no "Delete" button), but you can disable them.

Specializations

Use this menu to:

— Add new specialization.

— Update specializations.

— Disable, delete the specializations:

Note: You can’t delete specializations you have already used in the system ("Yes" in the column "Іn use" and no "Delete" button), but you can disable them.

Units

Use this menu to:

— Add new unit to measure the volume of your work (words, hours, pages, etc.).

— Update units or delete it.

Note: You can’t delete units that you have already used in the project ("Yes" in the column "Іn use" and no "Delete" button), but you can disable them.

Currencies

Use this page to:

— Add new currency or set currency as default.

— Disable,delete them.

If you change the default currency, all reports and project balances will be rebuilt and recalculated in the new default currency.

Note: Protemos is connected to the currency conversion service, so the exchange rate is updated on a daily basis. That’s why you can always see the correct summary in your default currency.

Back to the table of contents.

Object codes

On this page, you can set the number of your next invoice, project, payment, etc.

To update next object ID or update object prefixes, click the corresponding buttons:

Back to the table of contents.

Payment methods

Enter your payment details here so the clients can pay you.

On this page, you can:

—Add various payment methods.

—Update, disable,enable, delete them.

—Change default payment method.

Note: You can’t delete payment methods you have already used in the system ("Yes" in the column "Іn use" and no the "Delete" button). But you can disable them in case these payment methods no longer needed.

Back to the table of contents.

Taxes

You can define taxes in the system, link them to the clients, and add taxes to your invoices.

To create a list of taxes, go to Settings⇾Taxes

You may add taxes whether as a percentage or flat amount by clicking the "New tax" button:

Note: Only the taxes, that are defined in this list, will be displayed in the drop-down list while assigning values to them.

To create a default clients taxes set , go to Settings⇾Taxes⇾Default clients taxes set:

To do that, please click the corresponding buttons:

The system will be adding this set of taxes to each client when you issue invoices.

Note: Apart from that, you may define an individual set of taxes for each client. It will override the default clients taxes set value.

For more info on individual sets creation, please see the Custom taxes set for individual client section.

Back to the table of contents.

Reminders

The system notifies you by email about overdue projects and invoices.

You can switch these notifications off/on by clicking "Update":

For more info on deadline email reminders, please see Reminders settings page.

SMTP Server

By default, the system sends all email messages from Protemos own email server, but you can change this and make the system use your own server.

To do this, click "Update":

For more details, please see the SMTP server page.

Client portal

In the Client portal menu, you can check and update the client related settings: project creation by clients, payment method, payment terms.

Go to Settings⇾Client portal:

To change any of these settings, click "Update":

Add clients

You can add clients manually, one by one, or import their list from an Excel file. Each of these options is described below.

Add clients manually

There are two ways to add new clients manually:

1. Click the Client menu on the top panel and then click New client:

2. Or you may go to Clients and click the "New client" button:

Enter information about your client on the displayed screen. It consists of two sections:

Use the General info section to enter general information about the client:

Use the Primary user section to enter the client’s primary contact person and click "Save" to display the client entry.

Note: Only clients with marked the "Can log in" checkbox can receive corresponding notification, create quote requests, projects from the system.

On the General info tab you may:

— Update, delete the client.

— Check the client-related objects.

— Add tags.

— View and edit client's primary contact details.

— Change default payment settings .

Note: You can’t delete clients involved into recorded projects, invoices or payments.

On the Contact persons tab, you can:

— View the list of client’s contacts.

— Edit or delete them.

— Add new contacts.

On the Prices tab, you can:

— View the list of prices agreed with the client.

— Edit or delete them.

— Create new prices.

On the Taxes tab, you can:

— Create a custom taxes set for this client.

— Define which tax set should be applied (whether custom or default one) for this particular client.

On the Documents tab, you can:

— Upload and delete files related to the client.

Back to the table of contents.

Import and export clients

On this page, you can Import clients from Excel without the need to enter the required information manually and Export clients data to Excel by clicking the corresponding buttons:

Back to the table of contents.

Add new quote

The quote is a potential project. Let's assume that your client has sent you a translation request, but first, he would like to know how much it will cost, time frames for implementation, etc. You can easily convert it to the project.

There are two ways to create a quote:

1. Click the Quotes menu on the top panel and then click New quote:

2. Or you may go to Quotes, and click the "New quote" button:

In both cases, it will open the New quote page where you can specify all basic details for the quote.

3. Once the quote is created, you can do the following:

Send - opens the Send quote page which allows emailing the quote to the client directly from the system.

Mark as sent - if you not sending the quote through the system, you may move the project and use this button to remember the date of sending.

Download as PDF - clicking this button downloads the quote in PDF format.

Update - opens the Update quote page on which you can edit the quote.

Delete - deletes the quote.

Quote sections

Files section: here you can upload the files you received from your client or add links (file URLs) to external files by clicking the corresponding buttons:

CAT logs section: here you can upload CAT log files or enter them manually if needed:

Receivables section: here you can enter receivables to indicate the amount to be charged from the client:

Add new project

After setting up the system and entering the clients in it, you can start new projects.

1. To create a project, click the Projects menu on the top panel and then click the "New project" button:

2. Or you may go to Projects, and click the New project button:

3. In both cases, it will open the New project page where you can enter the required information.

4. The project will be created.

Project sections

5. In the Details tab, you can check the general information of the projects, complete, cancel, update, clone, delete it, and add tags:

6. In the Files tab, you may upload all the necessary files or links to the files (URLs).

7. In the Finances tab, you may enter the volume of work and create receivable from the client. To do so, click the "New receivable" button and choose the receivable type:

"Flat rate"—if you just need to enter the amount of a receivable without entering volumes and rates.

"Unit-based"—if you have to enter the volume and rate for calculating the price.

"CAT log based"—if you have fuzzy matches logs generated by CAT tools and want to calculate discounts for each type of match.

You can enter several receivables for a project.

8. In CAT logs tab, you may upload a CAT log file to your project. To do so, click the "Upload CAT log" button:

Back to the table of contents.

Create CAT log conversion schemes

Use this menu to add CAT log conversion schemes for the CAT tools you are using, update, delete, or clone templates by clicking the necessary template name in the list.

To do so, go to Projects⇾CAT log conversion schemes:

Back to the table of contents.

Create invoices

1. To create an invoice for the client, go to Finances⇾Receivables:

2. The list of all receivables will be displayed. Select the needed and click the "Invoice selected on this page" button:

3. The system will create an invoice and will display its page.

Invoices list

You may view the list of the invoices in the Invoices menu:

To check the respective invoice from the list, click on the invoice code:

It will open the invoice page where you can see the invoice details, taxes, payables, linked payments.

Invoice sections

Details section

In this section, you can download as PDF, send or mark as sent, write off, add a discount and an extra charge. update, and delte the invoice.

Taxes section

In this section, you may see default clients taxes set, custom taxes set or no taxes may be displayed according to the system settings,

In any case, you can edit, add new percentage and absolute taxes, by clicking corresponding buttons:

Receivables section

Here you can view, add and remove receivables in unsent invoices by clicking the corresponding buttons:

Linked payments section

If you have received the payment for the invoice, you can record it by clicking the "Create linked payment" button:

Record payments

When the client pays invoices, create the client payment and link it with the paid invoices.

1. Go to the Finances⇾Payments menu and click "New payment":

2. Select the client from the list, enter the required information and click the "Create" button:

3. Having created the payment, scroll down to the Linked invoices section, and click the "Link invoices" button:

By this action, you cover the payment by invoices. Pay attention that only invoices with the matched currency and legal entity can be linked to the payment.

Back to the table of contents.

Client prices

To display the Client prices list, go to Finances ⇾ Prices:

Here you can view and create general client prices, import and export the list of all clients prices to Excel, and update or delete client prices:

Note: Here you may also create general prices without reference to the particular client or type of service, specialization etc.

Back to the table of contents.

Filters

Each page has filters you can use to display the necessary entries in the tables.

Quotes filter

The filter looks as follows:

Quote code—displays only the quotes with the code containing the entered value.

Quote name—displays only the quotes with the name containing the specified text.

Description—displays only the quotes with the description containing the specified text.

Quote tag—displays only the quotes with the quote tag containing the specified text.

Specialization—displays only the quotes with the specified specialization.

Client—displays only the quotes for a specific client.

Client tag—displays only the quotes with the client tag containing the specified text.

Start date—displays only the quotes which were started in the specified period of time.

Deadline date—displays only the quotes with deadlines in the specified period of time.

Close date—displays only the quotes with the close date in the specified period of time.

Statuses—displays only the quotes with the specified status (Draft, Sent, Accepted, Rejected).

Has receivables - displays quotes with or without receivables in accordance with the filter value applied (Yes, No).

Is sent - displays sent or unsent quotes in accordance with the filter value applied (Yes, No).

Is expired—displays expired or unexpired quotes in accordance with the filter value applied (Yes, No).

Back to the table of contents.

Quote requests fillter

The filter look as follows:

Quote request code—displays only the quote request with the code containing the entered value.

Quote request name—displays only the quote request with the name containing the specified text.

Description—displays only the quote request with the description containing the specified text.

Client—displays only the quote requests from a specific client.

Specialization—displays only the quote request with the specified specialization.

Statuses— filters the quote requests by a specific status (New, Quoted, Rejected).

Start date—displays only the quote requests which were started in the specified period of time.

Delivery date—displays only the quote requests with the date of delivery in the specified period of time.

Created Date Range— displays only the quote requests with the created date in the specified period of time.

Back to the table of contents.

Projects filter

The fillter looks as follows:

Project code—displays only the projects with the code containing the entered value.

Project name—displays only the projects with the name containing the specified text.

Description—displays only the projects with the description containing the specified text.

Project tag—displays only the projects with the tag containing the specified text.

Specialization—displays only the projects with the specified specialization.

Client—displays only the projects for a specific client.

Client tag—displays only the projects with the client tag containing the specified text.

Start date—displays only the projects which were started in the specified period of time.

Deadline date—displays only the projects with deadlines in the specified period of time.

Completion date—displays only the projects which were completed in the specified period of time.

Statuses—displays only the projects with the specified status (Proposed by client, Active, confirmed by manager, Proposal rejected, Completed, Completion accepted, Completion rejected, Canceled).

Overdue—displays overdue or not overdue projects in accordance with the filter value applied (Yes, No).

Free of charge—displays projects marked or unmarked as free of charge in accordance with the filter value applied (Yes, No).

Has receivables—displays projects with or without receivables in accordance with the filter value applied (Yes, No).

Created from quote—displays only the created from quotes projects.

Back to the table of contents.

Clients filter

The filter looks as follows:

Code—displays only the clients with the code containing the specified symbols combination.

Types—displays only the clients of the specified type (Company, Individual).

Company name—displays only the clients with the company name containing the specified symbols combination.

Country—displays only the clients from the specific country.

Primary user—displays only the clients with the primary user name containing the entered symbols combination.

Email—displays only the clients with the email containing the specified symbols combination.

Note—displays only the clients with notes containing the specified symbols combination.

Client tag—displays only the clients with tags containing the specified symbols combination.

Assignable—displays only clients that can or cannot be assigned to projects in accordance with the filter value applied (Yes, No).

Can log in—displays only clients that can or cannot log in in accordance with the filter value applied (Yes, No).

Back to the table of contents.

Clients receivables filter

The filter looks as follows:

Receivable code - displays only the receivables with the specified symbols in the code.

PO number - displays only the receivables with the entered PO number.

Client - displays only the receivables for the selected client.

Project name - displays only the receivables for the projects with the specified name.

Project deadline date - displays only the receivables for the projects with the deadlines within the specified deadline range.

Project statuses - displays only the receivables for the projects with the specified statuses (Proposed by client, Active, confirmed by manager, Proposal rejected, Completed, Completion accepted, Completion rejected, Canceled).

Is invoiced - displays receivables which have been or have not been invoiced in accordance with the filter value applied (Yes, No).

Has PO number - displays receivables with or without PO number in accordance with the filter value applied (Yes, No).

Note (hidden from client)—displays only the receivables with notes hidden from the client containing the specified symbols combination.

Note (vissible to client)—displays only the receivables with notes visible to the client containing the specified symbols combination.

Back to the table of contents.

Clients invoices filter

The filter looks as follows:

Code—displays only the invoices with the code containing the specified symbols combination.

Payment method—displays only the invoices with the specified payment method.

Total—displays only the invoices within the specified total amount range.

Currency—displays only the invoices with the specified currency.

Creation date—displays only the invoices created within the specified date range.

Due date—displays only the invoices with the due date within the specified date range.

Note—displays only the invoices with the note containing the specified symbols combination.

Overdue—displays only the invoices which are overdue or not in accordance with the filter value applied (Yes, No).

Is sent—displays only the invoices which have been sent or have not been sent according to the filter value applied (Yes, No).

Has linked payments—displays only the invoices with or without linked payments according to the filter value applied (Yes, No).

Fully covered—displays only the fully covered or partially/not covered invoices in accordance with the filter value applied (Yes, No).

Back to the table of contents.

Clients payments filter

The filter looks as follows:

Code—displays only the payments with the code containing the specified symbols combination.

Note—displays the payments with notes containing the specified symbols combination.

Amount—displays the payments with the specified amount range.

Currency—displays only the payments with the specified type of currency.

Creation date - displays only the payments created within the specified date range.

Paid at date - displays only the payments received within the specified date range.

Has linked invoices - displays only the payments with or without linked invoices according to the filter value applied (Yes, No).

Is fully covered - displays only the payments which are fully covered or partially/not covered with invoices according to the filter value applied (Yes, No).

Back to the table of contents.

Clients prices filter

The filter looks as follows:

Client—displays only the prices for the selected client.

Client tag—displays only the prices with the client tag containing the specified text.

Language pair—displays only the prices with the selected language pair.

Service—displays only the prices with the selected service.

Specialization—displays only the prices with the specified specialization.

Unit - displays only the prices with the specified measurement unit.

Price range—displays only the prices within the specified price range.

Currency—displays only the prices with the specified type of currency.

Back to the table of contents.

Reports

There are several reports in the system enabling you to analyze the financial results of your activity for a defined period:

General finances

These reports show income dynamics and how finances by receivables, invoices, and payments change over months.

General finances by receivables

To view the General finances by receivables reports, go to Reports ⇾ General finances ⇾ General finances by receivables:

You can select the period of time for reporting and project tags:

On this page, you can see the following report:

Monthly finances by receivables

This report shows the income dynamic based on receivables in your projects:

General finances by invoices

To view the General finances by invoices reports, go to Reports ⇾ General finances ⇾ General finances by invoices:

You can select the period of time for reporting:

On this page, you can see the following report:

Monthly finances by invoices

This report shows the income dynamic based on client invoices:

General finances by payments

To view the General finances by payments reports, go to Reports ⇾ General finances ⇾ General finances by payments:

You can select the period of time for reporting:

On this page, you can see the following report:

Monthly finances by payments

This report shows the income dynamic based on client payments:

Export data to Excel

You can export each type of general finances reports to Excel by clicking the "Export to Excel" button over the upper right corner of the table:

Back to the table of contents.

Income by invoices

To view the Income by invoices, go to Reports⇾Income by invoices:

Here you may see your finances reports for each client based on the client invoices.

All amounts are converted to the default currency of your account.

You can select the period of time for reporting, clients, their types, and client country:

Monthly income per client by invoices

Here you can see the income per client based on the invoices you issued for them:

Monthly income share per client by invoices

This report shows how the share of invoices per clients was changing monthly:

Income share per client by invoices

This report shows the share of invoices per clients over the selected period of time:

Monthly income per client by invoices summary table

This table shows all invoice amounts per client and month:

For more info on these reports, please see the Monthly income per client by invoices reports page.

Back to the table of contents.

Income by payments

To view the Income by payments reports, go to Reports⇾Income by payments:

These reports show how the clients were paying you.

All amounts are converted to the default currency of your account.

You can select the period of time for reporting, clients, their types, and client country:

Monthly income per client by payments

Here you can see the amounts of payments per each client monthly:

Monthly income share per client by payments

Here you can see how the share of payments per client was changing monthly:

Income share per client by payments

This diagram shows the share of each client in payments received over the specified period of time:

Monthly income per client by payments summary table

This table shows all payment amounts per client monthly:

For more details, please see the Monthly income per client by payments reports page.

Back to the table of contents.

Export data

On every main page, you can export the tables into Excel.

To do so, go to the required menu and click the "Export to Excel" button:

For instructions on how to export the required data to Excel, please click the corresponding links:

Export quotes data to Excel

Export projects data to Excel

Export clients data to Excel

Export clients prices to Excel

Export clients receivables to Excel

Export clients invoices to Excel

Export clients payments to Excel

Export general finances reports data to Excel

Additional information

The system supports all the modern browsers. However, some outdated browsers (e.g., Opera 12.17) may have issues.

If you experience issues, we recommend using the modern browser. We are improving the system all the time.

That’s why its user interface may change and look a little bit differently from the one described above.

However, we try to update this manual accordingly. If you notice some discrepancies between the description and the real functionality, please tell us (od@protemos.com).

Attention! Some links on this page may refer to the features of the Enterprise account type.

Back to the table of contents.

@@ Line 1: / Line 1: @@
+'''For a brief system overview, please check this video:'''   [[File:YT client.png|40px|link=https://www.youtube.com/watch?v=-vaItQijEwE]]
 =='''Get started with Protemos'''==
 '''To start working with Protemos, create your account in the system by completing the following steps:'''
-. Press the "'''Sign up'''" button at the website '''<U> <span style="background-color:yellow"> [https://protemos.com  www.protemos.com] </span> </U>'''
+. Click the "'''CREATE PROTEMOS ACCOUNT'''" button on the website '''<U> <span style="background-color:yellow"> [https://protemos.com  www.protemos.com] </span> </U>'''
-[[File:sign up button.jpg|border|440px]]
+[[File:Protemos web page.png|border|700px]]
 . Go to the '''<U> <span style="background-color:yellow"> [https://cloud.protemos.com/account/create  Create Account] </span> </U>''' page:
-[[File:create freelance account page.jpg|border|440px]]
+[[File:Create freelance account.png|border|750px]]
 . Select your account type:
-[[File:freelance account type selection.jpg|border|440px]]
+[[File:Select freelance account type.png|border|500px]]
-'''''Enterprise''': select this option if you are going to assign jobs to in-house translators, freelancers or other companies.''
+*'''''Enterprise''': select this option if you are going to assign jobs to in-house translators, freelancers or other companies.''
 ''If you select this, the system will have supplier’s functionality and you will be able to assign jobs to your suppliers.''
+*'''''Freelance''': This is a light and free version of the system. It will suit those who complete all the work on their own and do not pass it to other vendors.
-'''''Freelance''': This is a light and free version of the system. It will suit those who complete all the work on their own and do not pass it to other vendors.
+''The interface does not have the capability to assign jobs to subcontractors. Also, other managers can’t be added.''
-''The interface does not have the capability to assign projects to subcontractors. Also, other users can’t be added. Upgrade to Enterprise version is possible, if desired..''
+. Fill in all the boxes and tick the "I'm not a robot" checkbox.
-. Fill in all the boxes and click the "'''Sign up'''" button:
+Please read our '''Privacy policy''' and '''Terms of service'''. To do so, click the corresponding links (highlighted in blue), and click the "'''Sign up'''" button:
-[[File:not a robot.jpg|border|440px]]
+[[File:I'm not a robot new.png|border|300px]]
-. After pressing the "'''Sign up'''" button, the account will be set up and you will see a welcome screen to start working with the system.
+. After clicking the "'''Sign up'''" button, the account will be set up and you will see a welcome screen to start working with the system.
-. Press the "'''OK, let’s get started!'''" button:
+. Click the "'''OK, let’s get started!'''" button:
-[[File:welcome page n.jpg|border|440px]]
+[[File:Let's get started new.png|border|450px]]
 The system setup wizard will be displayed:
-[[File:system setup wizard.jpg|border|1000px]]
+[[File:wizard services.png|border|900px]]
 . Enter data for each menu entry:
-'''Services''' are the services you provide. In addition to translation and proofreading, you can indicate any other services such as layout design, OCR, etc.
+*'''Services''' are the services you provide. In addition to translation and proofreading, you can indicate any other services such as layout design, OCR, etc.
-'''Language pairs''' are your language pairs.
+*'''Language pairs''' are your language pairs.
-'''Units''' are units to measure the volume of work. For example, hours, words, pages, etc.
+*'''Units''' are units to measure the volume of work. For example, hours, words, pages, etc.
-'''Specializations''' are your  specializations.
+*'''Specializations''' are your  specializations.
-'''Currencies''' are the currencies you work with such as US dollars or euros. Indicate the main currency of the system here. The system will use it for accounting.
+*'''Currencies''' are the currencies you work with such as US dollars or euros. Indicate the main currency of the system here. The system will use it for accounting.
-'''Payment methods''' are the payment details. They will be used in the invoices the system will generate to send your clients.
+*'''Payment methods''' are the payment details. They will be used in the invoices the system will generate to send your clients.
 To navigate in the menu entries, use a dedicated navigation menu:
-[[File:system setup wizard navigation.jpg|border|1000px]]
+[[File:Wizard navigation.png|border|900px]]
+Don’t worry if you select something wrong. You’ll be able to change these values in <U>[[System settings|'''System settings''']]</U>.
-Don’t worry if you select something wrong. You’ll be able to change these values in <U>[[System|'''System settings''']]</U>.
+. Having completed all the entries, click the "'''Complete wizard'''" button.
-. Having completed all the entries, press the "'''Complete wizard'''" button:
+Before you start working with the projects, add your clients to the system.
-[[File:complete wizard button.jpg|border|440px]]
+[[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
-. The following screen will be displayed:
+=='''My profile settings'''==
-[[File:FE you can start.jpg|border|540px]]
+On the "'''My Profile'''" page you can update your personal information, the time zone you are located in, change your username and account password.
-This means that your account has been created and you can start working with Protemos.
+To do so, go to the '''My profile''' menu:
-However, before you start working with the projects, add your clients in the system.
+[[File:Account freelance.png|border|800px]]
+For more detailed information, please see the '''<U>[[My profile|My profile]]</U>''' page.
 [[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
-=='''System values settings'''==
+=='''System settings'''==
-'''You can change and set system values in the System menu''':
+'''You can change and set system settings in the Settings menu''':
-[[File:FA SM.jpg|border|240px]]
+[[File:Settings menu.png|border|700px]]
 Each menu screen is described below.
-===<span style="color:blue">'''System =>Account''' </span>===
+==='''Account'''===
-On the "'''Account'''" page you can complete or update general information, logo,
-default settings, deadline email reminders, configure custom SMTP server and update object codes.
-===='''General info'''====
-Here you can amend user account information.
-To edit general information press the "'''Update'''" button:
-[[File:FA gen info section.jpg|border|800px]]
-Confirm the changes by clicking "'''Update'''" or call off them with the "'''Cancel'''" button after editing:
-[[File:FA update account gen info.jpg|border|440px]]
-[[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
+On the Account page, you can complete or update general information, upload the logo of your company, delete your account.
-===='''Company logo image'''====
+[[File:Accoutn tab.png|border|100px]]
-On the "'''Company logo image'''" section you can upload a logo image which will be displayed
+In the '''Account''' section, you can see your account type, account owner, and the registration date.
-in all documents generated by the system: invoices, POs, Quotes etc.
+[[File:FrAccount info.png|border|1000px]]
-Press the "'''Upload new'''" button to upload a logo:
+In the '''Legal entity''' section, you can update your account details, upload (or delete) a logo, image that will be displayed in all documents generated by the system: invoices, POs, quotes, etc.
-[[File:logo upload.jpg|border|800px]]
+Click the "'''Update'''" button to change your details or upload a logo:
-<span style="color:red">'''Note:''' Only PNG and JPEG images with a maximum size of 350x50 pixels are supported.</span>
+[[File:Logo.png|border|800px]]
-===='''Default settings'''====
+<span style="color:red">'''Note:'''</span> Only PNG and JPEG images with a maximum size of 350x350 pixels are supported.</span>
-On the "'''Default settings'''" section you can define the following settings:
+Here you can also set the number of your First client invoice and Client invoice prefix:
-'''Default time zone''': the time zone you are located in. It's used for the deadlines calculation.
+[[File:Fghf.png|border|700px]]
-'''Default currency''': the currency you are using for balances and reporting. For more info, please see the <U>'''[[Currencies]]''' </U> page.
+In the <U>'''[[Account#Default settings|Default settings]]</U>''' you can define the following settings:
-'''Default payment method''': the method which will be added by default to all your invoices unless you don't indicate the different method for specific client or invoice.
+—Default Currency: the currency you are using for balances and reporting. For more info, please see the <U>'''[[Currencies]]''' </U> page.
-'''Default payment terms''': standard payment terms for all your clients. It defines how soon the payment should be made after issuing the invoice. You can set different method for an individual client.
+—Default PDF page size: here you can set the size of the PDF page for invoices generated by the system.
-'''Default VAT for client invoices''': this is the VAT value to be added to all invoices that you issue to your clients. For more info, please see the <U>'''[[VAT]]'''</U> page.
+—Default PDF page orientation: here you can set the PDF page orientation for invoices generated by the system.
-'''Default PDF page size''': here you can set the size of the invoice PDF file generated by the system.
+—Default PDF locale: here you may specify the default locale (language, date and time) of invoices for all newly created clients. You may also define it individually for a '''<U>[[Client default settings#PDF locale of client invoices|'''particular client]]</U>'''.
 To change any of the above settings, click "'''Update'''":
-[[File:account default settins.jpg|border|800px]]
+[[File:Def upd3.png|border|800px]]
-It will open the "'''Change account default settings'''" page:
-[[File:ADS  change page.jpg|border|540px]]
-Having completed all the entries, press the "'''Update'''" button.
-[[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
-===='''Deadline email reminders'''====
-The system notifies you by email about overdue projects, jobs, and invoices. You can switch these notifications off/on by clicking "'''Update'''":
-[[File:DER update button.jpg|border|800px]]
-For more info on deadline email reminders, please see <U>'''[[Update deadline reminders settings|Deadline reminders settings]]''' </U> page.
-===='''Custom SMTP Server'''====
-By default, the system sends all email messages from Protemos own email server, but you can change this and make the system use your own server.
-To do this, click "'''Update'''":
-[[File:SMTP server update button.jpg|border|800px]]
-For more info on SMTP server configuration, please see the <U>[[Update SMTP server configuration|'''SMTP server configuration''']]</U> page.
+==='''Delete account'''===
+To delete your Freelance account, go to '''Settings → Account''' and scroll down to the '''Account deletion''' section.
-===='''Object codes'''====
+Here you can permanently delete all your account data and files from the server.
-On this page, you can set the number of your next invoice, project, payment etc.
+To do so, click the '''"Delete account"''' button:
-To update the next object identification numbers or the object code prefixes press the "Update next IDs" or "Update code prefixes" button correspondingly:
+[[File:Account deletion section.png|border|1070px]]
-[[File:SAS object codes.jpg|border|800px]]
+Enter your password and click '''"Delete"''':
-For more info on object codes customizations, please see the <U>[[Update object codes|'''Object codes''']]</U> page.
+[[File:Delete account (freelance).png|border|1070px]]
+You will see the corresponding notification once the account is deleted:
-[[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
+[[File:Account deleted+.PNG|border|720px]]
-===<span style="color:blue">'''System=>System Values''' </span>===
+==='''System values'''===
 This menu screen contains several submenus:
-[[File:FA system values menu.jpg|border|440px]]
+[[File:System values 4.png|border|250px]]
-Each of them is described below.
+*'''Language pairs'''
+Use this menu to:
-===='''Language pairs'''====
+— '''<U>[[Add language pairs|Add new language pairs]]</U>'''
-On this page, you can add, update  or delete the language pairs you work with:
+— Update the language pairs
-[[File:Language pairs page.jpg|border|800px]]
+— Delete, disable or enable them:
-<U>[[Language pair creation|"'''New language pairs'''"]] </U> – opens language pairs creation page. Here you can create various language pairs combinations of source and target languages.
+[[File:Lang pairs.png|border|700px]]
-<U>[[Language pair update|"'''Update'''"]] </U> – opens language pair update page where you can change languages for the particular language pair.
+You can use the '''Disable''' option if you don't want to see this language pair in the drop-down list, for instance, while creating a new project.
-"'''Delete'''" – deletes the language pair.
+<span style="color:red">'''Note:'''</span> You can’t delete the pairs of languages that you have already used in the system ''("Yes" in the column "Іn use" and no "Delete" button)'', but you can disable them.
-<span style="color:red">'''Note:''' You can’t delete pairs of languages, that you have already used in the system ''("Yes" in the column "Іn use" and no "Delete" button)''.</span>
+*'''Services'''
-===='''Services'''====
+Use this menu to:
-Use this menu to add, update or delete the services you provide:
+— '''<U>[[Create service|Add new service]]</U>
+— <U>[[Update service|'''Update services''']]</U>
-[[File:SS services.jpg|border|800px]]
+— Delete, disable or enable the services:
-<U> [[Service creation|"'''New service'''"]] </U> – opens service creation menu. Here you can create as many services as you wish.
+[[File:Sesrvices.png|border|700px]]
-<U> [[Service update|"'''Update'''"]] </U> – opens services update page where you can change the name of the particular service.
+<span style="color:red">'''Note:'''</span> You can’t delete services that you have already used in the system ''("Yes" in the column "Іn use" and no "Delete" button)'', but you can disable them.
-"'''Delete'''" – deletes the service.
+*'''Specializations'''
-<span style="color:red">'''Note:''' You can’t delete services, that you have already used in the system ''("Yes" in the column "Іn use" and no "Delete" button)''.</span>
+Use this menu to:
-===='''Specializations'''====
+— '''<U>[[Create specialization|Add new specialization]]</U>'''.
-On this page, you can add, update or delete the specializations you work with:
+— '''<U>[[Update specialization|Update specializations]]</U>'''.
-[[File:specialization list page.jpg|border|800px]]
+— Disable, delete the specializations:
-<U> [[Specialization creation|"'''New specialization'''"]] </U> – opens specialization creation menu. Here you can create every possible specializations you may wish.
+[[File:Speciaslizations.png|border|700px]]
-<U> [[Specialization update|"'''Update'''"]] </U> – opens specialization update page where you can change the name of the particular specialization.
+<span style="color:red">'''Note:'''</span> You can’t delete specializations you have already used in the system ''("Yes" in the column "Іn use" and no "Delete" button)'', but you can disable them.
-"'''Delete'''" – deletes the specialization.
+*'''Units'''
-<span style="color:red">'''Note:''' You can’t delete specializations, that you have already used in the system ''("Yes" in the column "Іn use" and no "Delete" button)''.</span>
+Use this menu to:
-===='''Units'''====
+— '''<U>[[Create unit|Add new unit]]</U>''' to measure the volume of your work (words, hours, pages, etc.).
-Use this menu to select units to measure the volume of your work (words, hours, pages, etc.).
+— '''<U>[[Update unit|Update units]]</U>''' or delete it.
-Here you can add, update or delete any measurement units you need:
+[[File:Units page buttons.png|border|1000px]]
-[[File:units list page.jpg|border|800px]]
+<span style="color:red">'''Note:'''</span> You can’t delete units that you have already used in the project ''("Yes" in the column "Іn use" and no "Delete" button)'', but you can disable them.
-<U> [[Unit creation|"'''New unit'''"]] </U> – opens unit creation menu where you can create as many measurement units as you need.
+*'''Currencies'''
-<U> [[Unit update|"'''Update'''"]] </U> – opens unit update page. Here you can change the name of the particular unit.
+Use this page to:
-"'''Delete'''" – deletes the unit.
+— '''<U>[[Currencies#Add currencies|Add new currency]]</U>''' or '''<U>[[Currencies#Set currency as default|set currency as default]]</U>'''.
-<span style="color:red">'''Note:''' You can’t delete units, that you have already used in the project ''("Yes" in the column "Іn use" and no "Delete" button)''.</span>
+— '''<U>[[Currencies#Disable and delete currencies|Disable]]</U>''','''<U>[[Currencies#Disable and delete currencies|delete]]</U>''' them.
-===='''Currencies'''====
+[[File:Change system curr.png|border|900px]]
-Use this menu to add currencies that will be used in the system.
+If you change the default currency, all reports and project balances will be rebuilt and recalculated in the new default currency.
-For example, one client can pay in US dollars while others can choose euros.
+<span style="color:red">'''Note''':</span> Protemos is connected to the currency conversion service, so the exchange rate is updated on a daily basis.
+That’s why you can always see the correct summary in your default currency.
-On this page, you can: add currencies, set any currency as default, disable or delete currencies, check up the exchange rates history.
+[[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
-[[file:currencies list page.jpg|border|800px]]
-<U>[[Currencies#Adding currencies|"'''Add currency'''"]]</U>- opens the menu, where you can add desired currency. You can add as many currencies as you need.
-<U>[[Currencies#Exchange rates history|"'''Exchange rates history'''"]]</U>- shows the exchange rates on the selected date.
-<U>[[Currencies#Setting a currency as default|"'''Set as default'''"]]</U> - sets the selected currency as default. If you change the default currency,
-all reports and project balances will be rebuilt and recalculated in the new default currency.
-<U>[[Currencies#Disabling and deleting currencies|"'''Disable'''"]]</U> - disables the currency.
+==='''Object codes'''===
-<U>[[Currencies#Disabling and deleting currencies|"'''Delete'''"]]</U> - deletes the currency. You can't delete the currency that is already in use in the system
+On this page, you can set the number of your next invoice, project, payment, etc.
-but you can disable it in case this currency no longer needed.
+[[File:Obj code.png|border|140px]]
-<span style="color:red">'''Note''': Protemos is connected to the currency conversion service so the exchange rate is updated on a daily basis.
+To  '''<U>[[Object_codes#Update_object_ID|update next object ID]]</U>''' or '''<U>[[Object_codes#Update_object_prefix|update object prefixes]]</U>''', click the corresponding buttons:
-<span style="color:red">That’s why you can always see the correct summary in your default currency.</span>
+[[File:Update freelance.png|border|900px]]
 [[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
-===<span style="color:blue">'''System=>Payment methods''' </span>===
+==='''Payment methods'''===
 Enter your payment details here so the clients can pay you.
-[[file:FA system paym methods menu.jpg|border|240px]]
+[[File:Paym method.png|border|140px]]
-On this page, you can: add various payment methods, change default payment method and terms, update, disable or delete them.
-[[file:Payment methods.jpg|border|800px]]
-<U>[[Payment method creation|"'''Add payment method'''"]]</U>  - opens the menu where you can create a new payment method.
-<U>[[Default payment method change|"'''Change default payment method and terms'''"]]</U>  - on this page, you can select the default payment method,
-define in how many days invoices should be paid and the <U> [[VAT#Default VAT settings|"'''Default VAT'''"]] </U> value for your invoices.
+On this page, you can:
-<U>[[Payment method update|"'''Update'''"]]</U> - opens the page where you can renew payment method details.
+—'''<U>[[Create payment method|Add various payment methods]]</U>'''.
-"'''Disable'''" - disables the payment method.
+—'''<U>[[Update payment method|Update]]</U>''', disable,enable, delete them.
-"'''Delete'''" - deletes the payment method.
+—'''<U>[[Change default payment method|Change default payment method]]</U>'''.
-<span style="color:red">'''Note''': You can’t delete the payment methods, that you have already used in the system ''("Yes" in the column "Іn use" and no the "Delete" button).''
+[[File:Payments methods default etc.png|border|800px]]
-<span style="color:red"> But you can disable them in case these payment methods no longer needed.</span>
+<span style="color:red">'''Note:'''</span> You can’t delete payment methods you have already used in the system ''("Yes" in the column "Іn use" and no the "Delete" button).'' But you can disable them in case these payment methods no longer needed.
 [[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
-===<span style="color:blue">'''System=>Templates''' </span>===
+==='''Taxes'''===
-This menu screen contains the CAT logs submenu which is described below:
-[[file:FA system templates menu.jpg|border|400px]]
-===='''CAT logs'''====
-Use this menu to add weighted word count templates for the CAT tools you are using.
-Here you can add, update or delete templates:
-[[file:FA CAT log templates.jpg|bprder|800px]]
-<U>[[Weighted word count templates#Adding templates|"'''Add template'''"]]</U> - opens the page where you can add word count template.
-<U>[[Weighted word count templates#Deleting templates|"'''Delete'''"]]</U> - deletes the template.
-You may also <U>[[Weighted word count templates#Updating templates|"'''Update'''"]]</U>  the template if necessary.
-For more info on templates, please see '''<U>[[Weighted word count templates]]</U> '''page.
+You can define taxes in the system, link them to the clients, and add taxes to your invoices.
-[[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
+To create a list of taxes, go to '''Settings⇾Taxes'''
-===<span style="color:blue">'''System=>SmartCAT integration''' </span>===
+[[File:Taxes list 7.png|border|300px]]
-[[file:FA SM SmartCAT integration.jpg|border|240px]]
+You may add '''<U>[[Taxes#Taxes list|taxes ]]</U>'''whether as a percentage or flat amount by clicking the '''"New tax"''' button:
-Protemos is integrated with SmartCAT system, so you can create the projects in Protemos, and then copy them to SmartCAT.
+[[File:Taxes list g.png|border|900px]]
-On this page, you can enable, update or disable SmartCAT integration for your account:
+<span style="color:red">'''Note:'''</span> Only the taxes, that are defined in this list, will be displayed in the drop-down list while assigning values to them.
-[[file:smartCAT integration enable button.jpg|border|800px]]
+To create a '''<U>[[Taxes#Default clients taxes set|default clients taxes set]]</U>''' , go to '''Settings⇾Taxes⇾Default clients taxes set''':
-<U>[[SmartCAT integration#Enabling SmartCAT integration in Protemos|"'''Enable'''"]]</U> - opens the '''SmartCAT intergation details''' page where you can enter your API credentials.
+[[File:Default taxes list page.png|border|300px]]
-<U>[[SmartCAT integration#Enabling SmartCAT integration in Protemos|"'''Update'''"]]</U> - here you can update the integration details if necessary.
+To do that, please click the corresponding buttons:
-<U>[[SmartCAT integration#Enabling SmartCAT integration in Protemos|"'''Delete'''"]]</U> - deletes the  integration.
+[[File:Default tax.png|border|750px]]
-The "'''Update'''" and "'''Delete'''" buttons will appear after you enable SmartCAT integration for your account.
+The system will be adding this set of taxes to each client when you issue invoices.
-For more info on SmartCAT integration, please see '''<U>[[SmartCAT integration]]</U> '''page.
+<span style="color:red"> '''Note:'''</span> Apart from that, you may define an individual set of taxes for each client. It will override the default clients taxes set value.'''
+For more info on individual sets creation, please see the '''<U>[[Taxes#Custom taxes set for individual client|Custom taxes set for individual client]]</U>''' section.
 [[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
-=='''Add clients'''==
+==='''Reminders'''===
-You can add clients manually, one by one, or import their list from an Excel file. Each of these options is described below.
+The system notifies you by email about overdue projects and invoices.
-==='''Adding clients manually'''===
+[[File:Rems.png|border|150px]]
-To add a new client, click the '''Clients''' menu on the top panel and then press the "'''New client'''" button:
+You can switch these notifications off/on by clicking "'''Update'''":
-[[file:FA clients adding.jpg|border|800px]]
+[[File:Update remindrs freelance.png|border|900px]]
-Enter information about your client in the displayed screen. It consists of two sections.
+For more info on deadline email reminders, please see <U>'''[[Reminders#Update reminders settings|Reminders settings]]''' </U> page.
-*Use the '''General info''' section to enter general information about a client:
+==='''SMTP Server'''===
-[[file:new client general info section.jpg|border|440px]]
+By default, the system sends all email messages from Protemos own email server, but you can change this and make the system use your own server.
-*Use the '''Primary user''' section to enter the client’s contact person:
+To do this, click "'''Update'''":
-[[file:new client primary user section.jpg|border|440px]]
+[[File:SMTP SERVER update button.png|border|1000px]]
-Press the "'''Save'''" button to display the client entry.
+For more details, please see the '''<U>[[SMTP server]]</U>''' page.
-This page is intended for viewing and entering various client data and has the following tabs:
+==='''Client portal'''===
-[[file:client entry 1.jpg|border|800px]]
+In the Client portal menu, you can check and update the client related settings: project creation by clients, payment method, payment terms.
-On '''General info''' tab you may view, '''<U>[[Update client details|update]]</U>''' client info or '''delete''' a client.
+Go to '''Settings⇾Client portal''':
-<span style="color:red">'''Note''': You can’t delete the clients involved into recorded projects, invoices or payments.
+[[File:4.png|border|150px]]
-Here you may also change the '''<U>[[Client default payment terms|default payment settings]] </U>''' of your clients:
+To change any of these settings, click '''"Update"''':
-[[file:client entry 2.jpg|border|800px]]
+[[File:Cl portal update settings.png|border|900px]]
-On '''<U>[[Client view page – Primary user tab|Primary user]]</U>'''  tab, you can view and edit the details of the primary contact of the client.
+=='''Add clients'''==
-On '''<U>[[Client view page – Contact persons tab|Contact persons]]</U>''' tab, you can view the list of client’s contacts, edit or delete them, and start creating new contacts.
+You can add clients manually, one by one, or import their list from an Excel file. Each of these options is described below.
-If the client has several contact persons, they all can be entered in the '''Contact persons''' tab.
+==='''Add clients manually'''===
-On '''<U>[[Client view page – Prices tab|Prices]]</U>''' tab, you can view the list of prices agreed with the client, edit or delete them, and start creating new prices.
+There are two ways to add new clients manually:
-On '''<U>[[Client view page – Documents tab|Documents]]</U>''' tab, you can upload and delete the files related to the client.
+. Click the '''Client''' menu on the top panel and then click '''New client''':
-[[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
+[[File:New client freelance.png|border|100px]]
-==='''Import clients from an Excel file'''===
+. Or you may go to '''Clients''' and click the "'''New client'''" button:
-If you already have the list of clients, contacts and prices, you can easily import it without the need to enter such information manually.
+[[File:New client button.png|border|850px]]
-Go to the '''<U><span style="background-color:yellow">[https://cloud.protemos.com/client/index Client list] </span> </U>''' page and press the "'''Import from Excel'''" button:
+Enter information about your client on the displayed screen. It consists of two sections:
-[[file:clients import from xls.jpg|border|800px]]
+*Use the '''General info''' section to enter general information about the client:
-For more info on clients data import, please see the '''<U>[[Import clients from Excel]]</U>''' page.
+[[file:New client general info.png|border|550px]]
-On this page, you can also export all the displayed list of clients to Excel by pressing the "'''Export to Excel'''" button:
+*Use the '''Primary user''' section to enter the client’s primary contact person and click "'''Save'''" to display the client entry.
-[[file:clients export to xls.jpg|border|800px]]
+[[File:1 client new .png|border|550px]]
-For more info on clients data export , please see the '''<U>[[Clients list#Export to Excel| Export clients data to excel]]</U>''' page.
+<span style="color:red">'''Note'''</span>: Only clients with '''marked''' the '''"Can log in"''' checkbox can receive corresponding notification, create quote requests, projects from the system.
-For more info on clients, please see the '''<U>[[Clients]]</U>''' page.
+*On the '''<U>[[Client view page – General info tab|General info]]</U>''' tab you may:
+— '''<U>[[Update client details|Update]]</U>''', delete the client.
-[[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
+— '''<U>[[Client quick links|Check the client-related objects]]</U>'''.
-=='''Add new quote'''==
+— '''<U>[[Manage client tags|Add tags]]</U>'''.
-Quote is a potential project. Let's assume that your client has sent you translation request, but first, he would like to know how much it will cost,  time frames for implementation etc.
+— '''<U>[[Client view page – General info tab#Primary user|View and edit client's primary contact details]]</U>'''.
-In order to save your time, you can create a quote and send it to your client and then, if the client agrees with the quote conditions, you can easily convert it to a project.
+— '''<U>[[Client default settings|Change default payment settings]] </U>'''.
-You may also create it if you are simply not sure yet you will get the project.
+<span style="color:red">'''Note''':</span> You can’t delete clients involved into recorded projects, invoices or payments.
-==='''Quote creation'''===
+*On the '''<U>[[Client view page – Contact persons tab|Contact persons]]</U>''' tab, you can:
-. To create a quote, click the '''Quotes''' menu on the top panel and then press the "'''New quote'''" button:
+— View the list of client’s contacts.
-[[file:new quote button.jpg|border|1000px]]
+— Edit or delete them.
-It will open the '''New quote''' page where you can specify all basic details for a new quote:
+— Add new contacts.
-[[file:new quote creation page.jpg|border|500px]]
+*On the '''<U>[[Client view page – Prices tab|Prices]]</U>''' tab, you can:
-Confirm all details with the "'''Create'''" button.
+— View the list of prices agreed with the client.
-. It will bring you to the "'''Quote'''" page that consists of the following sections:
+— Edit or delete them.
-==='''Quote details section'''===
+— Create new prices.
-[[file:quote details section.jpg|border|1000px]]
+*On the '''<U>[[Taxes#Custom taxes set for individual client|Taxes]]</U>''' tab, you can:
-On this page, you can do the following::
+— Create a custom taxes set for this client.
-*'''Send''': opens <u>[[Quote sending|'''Quote sending ''']]</u> page which allows emailing the quote to the client directly from the system. After the quote is sent, the system records the date of sending.
+— Define which tax set should be applied (whether custom or default one) for this particular client.
-*'''Mark as sent''': if you not sending the quote through the system but by any other channel (e.g. email, customer’s portal etc.), you may use this button to remember the date of sending.
+*On the '''<U>[[Client view page – Documents tab|Documents]]</U>''' tab, you can:
-*'''Convert to project''': by pressing this button you begin creating a new project with this quote.
+— Upload and delete files related to the client.
-*'''Reject''': if the client doesn't accept this quote conditions, you may press the "'''Reject'''" button to remember that rejection.
-*'''Clone''': you may clone the quote by pressing this button.
-*'''Update''': opens the '''<u>[[Update quote page|Update quote ]]</u> ''' page on which you can edit the quote.
-*'''Delete''': deletes the quote.
-==='''Files section'''===
-Here you can upload the files you received from the client (if any):
-[[File:Q add files.jpg|border|1000px]]
-==='''CAT logs section'''===
-In this section you can upload CAT log files (if needed):
-[[File:Q upload CAT log.jpg|border|1000px]]
-==='''Receivables section'''===
-Here you can enter receivables to indicate the amount to be charged from the client:
-[[File:Q new receivable.jpg|border|1000px]]
-==='''Delivering the quote'''===
-Having checked all the quote data, you can send the quote to the client. Go to the '''Quote details''' section and press the "'''Send'''" button:
-[[File:quote details section send button.jpg|border|1000px]]
-For more info on quotes, please see the '''<U> [[Quotes]] </U>''' page.
 [[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
-=='''Add new project'''==
+==='''Import and export clients'''===
-After setting up the system and entering the clients and vendors in it, you can start new projects.
-For illustration purposes, suppose you have Acme Corporation as your client. They have sent you the 20,000-word translation request
-from English to French asking to complete it in 2 weeks. Let’s add this project in the system.
-==='''Project creation'''===
-. To create a project, click the '''Projects''' menu on the top panel and then press the "'''New project'''" button:
-[[file:new project adding.jpg|border|800px]]
-. Enter your project information and press the "'''Create'''" button:
-[[file:new project entry.jpg|border|540px]]
-. The project page will be displayed with the following tabs:
-[[file:project tabs.jpg|border|540px]]
-==='''Project input files'''===
-. Now you need to upload the files received from the client to the system.
+On this page, you can '''<U>[[Import clients from Excel]]</U>''' without the need to enter the required information manually and '''<U>[[Clients list#Export to Excel| Export clients data]]</U>''' to Excel
+by clicking the corresponding buttons:
-To do so, go to the '''Files''' tab and upload the needed files by pressing the "'''Add project input files'''" button:
+[[File:Export import Screenshot 1.png|border|800px]]
-[[file:project input files adding .jpg|border|800px]]
 [[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
-==='''Project receivables'''===
+=='''Add new quote'''==
-. Next, enter the volume of work and the receivable from the client. To do so, go to the '''Finances''' tab:
+The quote is a potential project. Let's assume that your client has sent you a translation request, but first, he would like to know how much it will cost,  time frames for implementation, etc. You can easily convert it to the project.
-[[file:project finance tab.jpg|border|800px]]
+There are two ways to create a quote:
-Press the "'''New receivable'''" button and choose the base:
+. Click the '''Quotes''' menu on the top panel and then click '''New quote''':
-[[file:New receivable base.jpg|border|250px]]
+[[File:New quote.png|border|100px]]
-The "'''Flat rate'''" – if you just need to enter the amount of receivable without entering volumes and rates.
+. Or you may go to '''Quotes''', and click the "'''New quote'''" button:
-The "'''Unit based'''" – if you have to enter the volume and rate for calculating the price.
+[[File:Screenвshot 2.png|border|1000px]]
-The "'''CAT log based'''" – if you have fuzzy matches logs generated by CAT tools and want to calculate discounts for each type of match.
+In both cases, it will open the '''New quote''' page where you can specify all basic details for the quote.
-Enter the work volume, price and, if needed, extra charge and discount for the client:
+. Once the quote is created, you can do the following:
-[[file:project receivable creation page.jpg|border|440px]]
+[[File:Screensрhot 1.png|Quote details page|1000px]]
-Enter the purchase order number sent from the client in the PO number box. If the client has not provided such number, you may leave this box unfilled.
+*'''Send''' - opens the <u>[[Send quote#Account details|'''Send quote''']]</u> page which allows emailing the quote to the client directly from the system.
-Check the "'''Manage all prices'''" option to add the tariff for this client to the database. It will be displayed next time you enter a similar order.
+*'''Mark as sent''' - if you not sending the quote through the system, you may move the project and use this button to remember the date of sending.
-[[file:manage all receivable  prices.jpg|border|440px]]
+*'''Download as PDF''' - clicking this button downloads the quote in PDF format.
-You can enter several receivables for a project.
+*'''Update''' - opens the '''<u>[[Update quote page|Update quote ]]</u> ''' page on which you can edit the quote.
-For more info on receivable creation, please see '''<U>[[Receivable creation/editing|Receivable creation]] </U>''' page.
+*'''Delete''' - deletes the quote.
-==='''CAT logs'''===
+==='''Quote sections'''===
-. If necessary, you may upload a CAT log file to your project.
+*'''Files''' section: here you can upload the files you received from your client or add links (file URLs) to external files by clicking the corresponding buttons:
-To do so, go to the '''Cat logs''' tab and press the "'''Upload CAT log'''" button:
+[[File:Quote files section.png|border|1100px]]
-[[file:project CAT log tab.jpg|border|800px]]
+*'''<U>[[Quote CAT logs section|CAT logs]]</U>''' section: here you can upload CAT log files or enter them manually if needed:
-For more info on uploading of CAT log files, please see the '''<U>[[Project details, CAT logs tab]] </U>''' page.
+[[File:Quote upload logs buttons.png|border|1100px]]
+*'''<U>[[Quote receivables section|Receivables]]'''</U> section: here you can enter receivables to indicate the amount to be charged from the client:
-. If you fulfil your job yourself, the new project has been created. You have to fulfil and complete it (see item 18 in this list).
+[[File:Quote new receivable button.png|border|1100px]]
-If you need to assign the project to other vendors, carry on reading below.
+=='''Add new project'''==
-==='''Job creation'''===
+After setting up the system and entering the clients in it, you can start new projects.
-. Let’s assume that you need to assign the translation to one vendor and then give it for proofreading to another vendor.
+. To create a '''<U>[[Projects|project]]</U>''', click the '''Projects''' menu on the top panel and then click the "'''New project'''" button:
-Create their respective jobs in the system. Go to the '''Jobs''' tab and press the "'''Add job'''" button:
+[[File:New project.png|border|110px]]
-[[file:project jobs adding tab.jpg|border|800px]]
+. Or you may go to '''Projects''', and click the '''New project''' button:
-==='''Job input files'''===
+[[File:Projects.png|border|900px]]
-. In the '''Job input files''' section select the project files to send to the translator:
+. In both cases, it will open the '''New project''' page where you can enter the required information.
-[[file:project jobs input files.jpg|border|800px]]
+. The project will be created.
-In the section below on the same page, select the vendor and enter information about the job:
+==='''Project sections'''===
-[[file:job creation page.jpg|border|400px]]
+. In the '''Details''' tab, you can check the general information of the projects, complete, cancel, update, clone, delete it, and add tags:
-Then press the "'''Create'''" button.
+[[File:P11.png|border|800px]]
+. In the '''Files''' tab, you may upload all the necessary files or links to the files (URLs).
-. Next, the job screen will be displayed:
+[[File:P2.png|border|900px]]
-[[file:project job new payable button.jpg|border|800px]]
+. In the '''Finances''' tab, you may enter the volume of work and '''<U>[[Create_receivable|create receivable]]</U>''' from the client. To do so, click the "'''New receivable'''" button and choose the receivable type:
-For more info on jobs creation and editing, please see the '''<U>[[Jobs]]</U> page.
+[[File:P3.png|border|800px]]
-==='''Project payables'''===
+* '''"Flat rate"'''—if you just need to enter the amount of a receivable without entering volumes and rates.
-. Now you need to add payable for the vendor.
+* '''"Unit-based"'''—if you have to enter the volume and rate for calculating the price.
-To do so, press the "'''New payable'''" button and choose the base:
+* '''"CAT log based"'''—if you have fuzzy matches logs generated by CAT tools and want to calculate discounts for each type of match.
-[[file:new payable bases.jpg|border|400px]]
+You can enter several receivables for a project.
-The "'''Flat rate'''" – if you just need to enter the amount of payable without entering volumes and rates.
-The "'''Unit based'''" – if you have to enter the volume and rate for calculating the price.
-The "'''CAT log based'''" – if you have fuzzy matches logs generated by CAT tools and want to calculate discounts for each type of match.
-Enter the job volume and payable for the vendor and press "'''Create'''":
-[[file:job new payable creation page.jpg|border|400px]]
-For more info on payable creation, please see the '''<U>[[Payable creation/editing|Payable creation]]</U>''' page.
-. Now you can send the notification to the vendor to start the job. Press the "'''Start job'''" button on the '''Job details''' screen:
-[[file:start job  button.jpg|border|800px]]
-The vendor will receive the notification by email that he has been assigned a job, log in and collect the files.
-Then the vendor will fulfil the job, upload the ready files to the system and mark the job as completed.
-You will be notified by email that the vendor has completed the job.
-[[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
-==='''Job output files'''===
-. Check if the files delivered by the translator are correct by downloading them from the '''Job Output Files''' section:
-[[file:job output files section.jpg|border|800px]]
-. Having ensured that the vendor did everything correctly, press the "'''Accept job'''" button:
-[[file:job accepting button.jpg|border|800px]]
-. The vendor will be notified by email that the job has been accepted.
-. Now you would like to pass the completed translation for proofreading to another vendor.
-Add a job for another vendor. The process is the same. The only difference is that you need to specify the files
-delivered by the translator when selecting incoming files for the editor:
-[[file:job output files additional job.jpg|border|800px]]
-For more info on jobs, please see the '''<U>[[Jobs]]</U>''' page.
-[[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
-==='''Delivering the project'''===
-. When all the vendors have uploaded their files, you can start delivering the project.
-You may upload vendors' files to the system.
-To do so, go to the project’s '''Files''' tab and scroll down to the '''Jobs Output''' section.
-Select the necessary files and press the "'''Add selected to project output'''" button:
-[[file:job output to project output.jpg|border|800px]]
-This will allow you not to lose the files after you close the project.
-. If you fulfill your job yourself, you may upload files to the system by clicking "'''Add additional files'''" on the '''Project Output''' section:
-[[file: project output section.jpg|border|800px]]
-. Having added all the needed files to '''Project Output''', you can download the files
-and send them to the client or client’s manager by email.
-[[file:project output files.jpg|border|800px]]
-. Having delivered all the files, you can complete the project. Go to the '''Details''' tab and press the "'''Complete'''" button:
-[[file:project complete button.jpg|border|800px]]
-Congratulations! You have completed the project.
-<span style="color:red"> '''Note 1''': The number of projects in your system will be increasing with time so you won’t want all of them to be displayed. Set up how projects are displayed in the list using '''<U>[[Projects list#Search projects with filters|Filters]]</U>'''. </span>
-<span style="color:red"> '''Note 2''': View the list of vendors’ jobs in all the projects at the dedicated page by pressing the '''<U>[[Jobs list|Jobs]]</U>''' menu on the top panel.</span>
+. In '''CAT logs''' tab, you may '''<U>[[Project details, CAT logs tab|upload a CAT log file]] </U>''' to your project. To do so, click the "'''Upload CAT log'''" button:
-For more info on projects, please see the '''<U>[[Projects]]</U>''' page.
+[[File:P4.png|border|900px]]
 [[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
-=='''Clients prices'''==
+==='''Create CAT log conversion schemes'''===
-To display the list of all clients' prices, go to '''Finances=>Clients=>Prices''':
-[[file:menu clients prices.jpg|border|440px]]
-It will open the '''Client prices''' page.
-Here you can view and create prices, import or export the list of all clients' prices from/to Excel, update or delete the particular client's price:
-[[file:client prices list.jpg|border|800px]]
-*''' New price''' - opens the '''New client price''' creation page. On this page, you can '''<U>[[Clients prices list#New price creation|create prices]]</U>''' for a definite client, service, language pair and specialization.
-<span style="color:red">'''Note:''' Here you may also create general prices without reference to the particular client or type of service, specialization etc. </span>
-*'''Import from Excel''' - opens the '''<U>[[Import clients from Excel|Import clients from Excel]]</U>''' page where you may import the list of all clients' prices from Excel.
-*'''Export to Excel''' - exports the list of clients' prices to Excel.
+Use this menu to '''<U>[[Weighted word count templates|add CAT log conversion schemes]]</U> ''' for the CAT tools you are using, update, delete, or clone templates by clicking the necessary template name in the list.
-*'''Update''' - opens the '''<U>[[Clients prices list#Price editing|Update client price]]</U>''' page. Here you can update the price for the client.
+To do so, go to '''Projects⇾CAT log conversion schemes''':
-*'''Delete''' - deletes the price.
+[[File:Cat log sh.png|border|180px]]
-For more info on clients' prices, please see the '''<U>[[Clients prices list]]</U>''' page.
+[[file:Add template 1.png|bprder|900px]]
 [[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
-=='''Create invoices for clients and control their payment'''==
+=='''Create invoices'''==
-. To create an invoice for a client, go to '''Finances=>Clients=>Project receivables''':
+. To '''<U>[[Clients receivables list#Create invoice|create an invoice for the client]]</U>''', go to '''Finances⇾Receivables''':
-[[file:FMC project receivables.jpg|border|400px]]
+[[File:Receiv tab.png|border|110px]]
-. The list of all the receivables will be displayed. Select the desired rows and press the "'''Invoice selected on this page'''" button:
+. The list of all receivables will be displayed. Select the needed and click the "'''Invoice selected on this page'''" button:
-[[file:client receivables invoice selected .jpg|border|1000px]]
+[[File:Again.png|border|900px]]
 . The system will create an invoice and will display its page.
-For more info on client invoices, please see the '''<U>[[Clients receivables list#Invoice creation|Client invoice creation]]</U>''' page.
+==='''Invoices list'''===
-The '''Client invoice'''  page consists of the following sections:
-==='''Client invoice details section'''===
-[[file:CIV invoice details section.jpg|border|1000px]]
-In this section you can do the following:
-'''Send''' — opens <u>[[Client invoice sending|'''Client invoice sending page''']]</u> which allows emailing the invoice to the client directly from the system. After the invoice is sent, the system records the date of sending.
-'''Resend''' — this button appears after the invoice has been sent. Pressing it sends the invoice one more time.
-'''Mark as sent''' — if you not sending the invoice through the system but by any other channel (e.g. email, customer’s portal etc.), you may use this button to remember the date of sending.
-'''Download as PDF''' — pressing this button downloads the invoice in PDF format.
-'''Discount and Extra Charge''' — you may add discounts and extra charges to the invoice by pressing this button.
-'''VAT''' — you may add VAT to your invoice by pressing this button. For more info, please see <U>'''[[VAT]]'''</U> page
-'''Write off''' — this button marks the invoice as fully paid. Write off is the unpaid part of the invoice that you are not expecting to be paid in the future, so you may want to mark the invoice as fully paid by adding a write off. E.g. you invoiced the client for 1000 EUR but got 990 EUR because of the bank charges, and for some reason, you are not going to ask the client to pay 10 EUR difference.
-'''Mark as unsent''' — this button appears if the invoice has been sent. Pressing it deletes the date of sending.
-'''Update''' — opens <u>[[Client invoice update|'''Client invoice update page''']]</u> on which you can edit the invoice.
-'''Delete''' — deletes the invoice. This button disappears after you link the invoice with the payment.
-For more info on action buttons of the invoice, please see the '''<U>[[Client invoice view#Action buttons|Action buttons]]</U>''' page.
-==='''Client invoice receivables section'''===
-Here you can view, add and remove receivables in unsent invoices.
-To add receivables press the "'''Add receivables'''" button:
+You may view the '''<U>[[Client invoices list|list of the invoices]]</U>''' in the Invoices menu:
-[[file:CIV receivables section.jpg|border|1000px]]
+[[File:Invoice meny.png|border|110px]]
-For more info on adding receivables, please see the '''<U>[[Client invoice view#Removing and adding receivables|Adding and removing receivables]]</U> page.
+To check the respective invoice from the list, click on the invoice code:
-==='''Client invoice linked payments section'''===
+[[File:Inv click the nME.png|border|1000px]]
-If you have received the payment for the invoice, you can record it by pressing the "Create linked payment" button under receivables table:
+It will open the invoice page where you can see the invoice details, taxes, payables, linked payments.
-[[file:CIV invoice linked payments section.jpg|border|1000px]]
+==='''Invoice sections'''===
-For more info on client linked payments, please see the '''<U>[[Client invoice view#Linked payment creation|Linked payment creation]]</U> page.
+*'''Details section'''
-Alternatively, the payments can be created on the <u>[[Client payments list#Creating payments|'''Client payments''']]</u> page.
+In this section, you can download as PDF, '''<u>[[Send client invoice|send]]</u>''' or mark as sent, '''<U>[[Write off invoice|write off]]</U>''',  '''<u>[[Client invoice Discount & Extra charge|add a discount and an extra charge]]</U>'''.
+'''<u>[[Update client invoice|update]]</u>''', and delte the invoice.
-The difference is that on the '''Client invoices''' page you can enter the payment covering only the invoice itself, while on the '''Client payments''' page, you can enter the payment covering multiple invoices.
+[[File:Invoice detacils.png|border|500px]]
-To find out how to create payments on the '''Client payments''' page, please read the section below.
+*'''Taxes section'''
-==='''Clients payments'''===
+In this section, you may see '''<U>[[Taxes#Default clients taxes set|default clients taxes set]]</U>''', '''<U>[[Taxes#Custom taxes set for individual client|custom taxes set]]</U>''' or <U>[[Taxes#Custom taxes set for individual client|'''no taxes''']]</U> may be displayed according to the system settings,
-As mentioned above, this is the alternative way to enter the payment.
+In any case, you can edit, add new percentage and absolute taxes, by clicking corresponding buttons:
-So, when a client pays the invoice, enter the payment in the system and connect it with the paid invoice. To do so, complete the following steps:
+[[File:Taxes sets 4.png|border|900px]]
-. Go to the '''Finances=>Clients=>Payments''' menu:
+*'''Receivables section'''
-[[file:FMC payments.jpg|border|440px]]
+Here you can view, '''<U>[[Client invoice view#Add and remove receivables|add and remove receivables]]</U>''' in unsent invoices by clicking the corresponding buttons:
-It will bring you to the '''Client payments''' page.
+[[File:Rec add remive.png|border|900px]]
-In order to add a new client payment press "'''New payment'''":
+*'''Linked payments section'''
-[[file:client new payment button.jpg|border|1000px]]
+If you have received the payment for the invoice, you can record it by clicking the '''<U>[[Client invoice view#Create linked payment|"Create linked payment"]]</U>''' button:
-It will open the '''New payment from client''' page.
+[[File:1linked paym.png|border|900px]]
-. Enter the payment received from the client and select the invoices that payment covers from the list:
+=='''Record payments'''==
-[[file:new client payment page.jpg|border|1000px]]
+When the client pays invoices, '''<U> [[Create client payment|create the client payment]] </U>''' and link it with the paid invoices.
-Press "'''Save'''" to add the payment to the system.
+. Go to the '''Finances⇾Payments''' menu and click "'''New payment'''":
-Now you have entered the payment in the system and completed the payment.
+[[File:Paym new button.png|border|850px]]
-For more info on client payments, please see the '''<U> [[Client payment creation]] </U>''' page.
+. Select the client from the list, enter the required information and click the "Create" button:
-==='''Clients invoices list'''===
+[[File:1 client .png|border|480px]]
-You may view the list of all the invoices in '''Finances=>Clients=>Invoices''':
+. Having created the payment, scroll down to the '''Linked invoices''' section, and click the "Link invoices" button:
-[[file:FMC invoices.jpg|border|440px]]
+[[File:Linked invoices 1.png|border|900px]]
-This way you can track all the invoices from your clients and control their payment.
+By this action, you cover the payment by invoices. Pay attention that only invoices with the matched currency and legal entity can be linked to the payment.
 [[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
-=='''Vendors prices'''==
+=='''Client prices'''==
-To display the list of all vendors' prices, go to '''Finances=>Vendors=>Prices''':
-[[file:menu vendors prices.jpg|border|440px]]
-It will open the '''Vendor prices''' page.
-Here you can view and create prices, import or export the list of all vendors' prices from/to Excel, update or delete the particular vendor's price:
-[[file:vendor prices  page.jpg|border|800px]]
-*''' New price''' - opens the '''New vendor price''' creation page. On this page, you can '''<U>[[Vendors prices list#New price creation|create prices]]</U>'''  for a definite vendor, service, language pair and specialization.
-<span style="color:red">'''Note:''' Here you may also create general prices without reference to the particular vendor or type of service, specialization etc.</span>
-*'''Import from Excel''' - opens the '''<U>[[Import vendors from Excel|Import vendors from Excel]]</U>''' page where you may import the list of all vendors' prices from Excel.
+To display the '''<U>[[Client prices list]]</U>''', go to '''Finances ⇾ Prices''':
-*'''Export to Excel''' - exports the list of vendors' prices to Excel.
+[[File:Proces.png|border|100px]]
-*'''Update''' - opens the '''<U>[[Vendors prices list#Price editing|Update vendor price]]</U>''' page. Here you can update the price for the vendor.
+Here you can view and '''<U>[[Client prices list#Create general price|create]]</U>''' general client prices, '''<U>[[Client_prices_list#Import_and_export_prices|import]]</U>''' and export the list of all clients prices to Excel, and '''<U>[[Client prices list#Edit price|update]]</U>''' or delete client prices:
-*'''Delete''' - deletes the price.
+[[File:Prices list.png|border|1100px]]
-For more info on vendors' prices, please see the '''<U>[[Vendors prices list]]</U>''' page.
-[[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
-=='''Invoices from vendors and payment control'''==
-The vendors can create invoices '''<U>[[Vendor user manual#Invoicing|on their own]]</U>''' or you can create their invoices as the company manager. Let’s review the second option.
-. Go to the '''Finances=>Vendors=>Job payables''' menu:
-[[file:FMV job payables.jpg|border|440px]]
-The list of payables due to vendors will be displayed. Select the rows to be included in the invoice and press the Invoice selected button:
-[[file:vendor payable list invoice selected.jpg|border|1000px]]
-<span style="color:red">'''Note''': If the vendor’s name is highlighted in red in the table, it means that payment method was not selected for this vendor and it’s impossible to create an invoice for this vendor’s jobs.
-<span style="color:red">To create an invoice, select the payment method for the vendor (click the vendor’s name and add the payment method as described on the '''<U>[[Vendor view page, Payment methods tab]]</U>''' page). </span>
-. The system will create the invoice, send it to the vendor by email and open its page.
-For more info on vendor invoices, please see the '''<U>[[Vendors payables list#Invoice creation|Vendor invoice creation]]</U>''' page.
-The '''Vendor invoice''' page consists of the following sections:
-==='''Vendor invoice details section'''===
-[[file:vendor invoice details page.jpg|border|1000px]]
-In this section you can do the following:
-*'''Download as PDF''' — pressing this button downloads the invoice in PDF format.
-*'''VAT''' — you may add VAT to your invoice by pressing this button. For more info, please see '''<U>[[VAT]]</U>''' page
-*'''Write off''' — this button marks the invoice as fully paid. Write off is the unpaid part of the invoice that you are not expecting to be paid in the future, so you may want to mark the invoice as fully paid by adding a write off.
-E.g. you invoiced the client for 1000 EUR but got 990 EUR because of the bank charges, and for some reason, you are not going to ask the client to pay 10 EUR difference.
-*'''Update''' — pressing this button opens '''<U>[[Vendor invoice update|Vendor Invoice update page]]</U>''' on which you can edit the invoice.
-*'''Delete''' — this button deletes the invoice. It disappears after you link the invoice with the payment.
-<span style="color:#DC143C">'''Note''': for the invoices with linked payments only "'''Download as PDF'''" and "'''Write off'''" buttons are  available.</span>
-<span style="color:#DC143C">To make all the buttons available you need to unlink the payments first. It can be done on the page of the corresponding payment to the vendor.
-==='''Vendor invoice payables section'''===
-Here you can view, add and remove payables in unsent invoices.
-To add payables press the "'''Add payables '''" button:
-[[file:VIV payables section.jpg|border|1000px]]
-For more info on vendor payables, please see the '''<U>[[Vendor invoice view#Removing and adding payables|Adding and removing payables]]</U>''' page.
-==='''Vendor invoice linked payments section'''===
-If you have paid the invoice, you can record the payment by pressing “'''Create linked payment'''” button under the payable table:
-[[file:VIV linked payment creation n.jpg|border|1000px]]
-For more info on vendor linked payments, please see the '''<U>[[Vendor invoice view#Linked payment creation|Linked payment creation]]</U>''' page.
-Alternatively, the payments can be created on the <u>[[Vendor payments list|'''Vendor payments ''']]</u> page.
-The difference is that on the '''Vendor invoices''' page you can enter the payment covering only the invoice itself,
-while on the '''Vendor payments''' page, you can enter the payment covering multiple invoices.
-For more info on vendor payments, please see the '''<U> [[Vendor payment creation]] </U>''' page.
-==='''Vendors payments'''===
-As mentioned above, this is the alternative way to enter the payment.
-So, having paid the vendors’ invoices, you need to enter those payments in the system. To do so, complete the following steps:
-. Go to the '''Finances=>Vendors=>Payments''' menu:
-[[file:FMV payments.jpg|border|440px]]
-It will bring you to the '''Vendor payments''' page.
-Press the "'''New payment'''" button to add a new vendor payment:
-[[file:vendor payments new payment.jpg|border|1000px]]
-It will open the '''New payment to vendor''' page.
-. Enter the payment completed to the vendor and select the invoices covered by that payment from the list:
-[[file:New payment to vendor view.jpg|border|1000px]]
-Press "'''Save'''" to add the payment to the system.
-Now the payment has been entered in the system and you’ve completed the payment to the vendor.
-For more info on vendor payments, please see the '''<U> [[Vendor payment creation]] </U>''' page.
-==='''Vendors invoices list'''===
-You may view the list of all the vendors’ invoices in '''Finances=>Vendors=>Invoices''':
-[[file:FMV invoices.jpg|border|440px]]
+<span style="color:red">'''Note:'''</span> Here you may also create general prices without reference to the particular client or type of service, specialization etc.
 [[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
@@ Line 962: / Line 585: @@
 =='''Filters'''==
-Filters are provided for most of the tables in the system. Use such filters to hide the information you don’t want to be displayed.
+Each page has filters you can use to display the necessary entries in the tables.
 ==='''Quotes filter'''===
-Click the '''Quotes''' menu on the top panel to display the list of quotes:
+The filter looks as follows:
-[[file:top panel menu quotes.jpg|border|1000px]]
-The following filter is provided for that list:
+[[File:Quote filters.png|border|1000px]]
-[[file:quotes filter.jpg|border|1000px]]
+*'''Quote code'''—displays only the quotes with the code containing the entered value.
-*'''Quote code''' — displays only the quotes with the code containing the entered value.
+*'''Quote name'''—displays only the quotes with the name containing the specified text.
-*'''Quote name''' — displays only the quotes with the name containing the specified text.
+*'''Description'''—displays only the quotes with the description containing the specified text.
-*'''Description''' — displays only the quotes with the description containing the specified text.
+*'''Quote tag'''—displays only the quotes with the quote tag containing the specified text.
-*'''Statuses''' — displays only the quotes with the specified status (Active, Rejected, Converted to project).
+*'''Specialization'''—displays only the quotes with the specified specialization.
-*'''Start date''' — displays only the quotes which were started in the specified period of time.
+*'''Client'''—displays only the quotes for a specific client.
-*'''Deadline date''' — displays only the quotes with deadlines in the specified period of time.
+*'''Client tag'''—displays only the quotes with the client tag containing the specified text.
-*'''Primary manager''' — displays only the quotes for a specific primary manager.
+*'''Start date'''—displays only the quotes which were started in the specified period of time.
-*'''Secondary manager''' — displays only the quotes for a specific secondary manager.
+*'''Deadline date'''—displays only the quotes with deadlines in the specified period of time.
-*'''Client''' — displays only the quotes for a specific client.
+*'''Close date'''—displays only the quotes with the close date in the specified period of time.
-*'''Receivable PO''' — displays only the quotes containing the entered PO number determined by the client.
+*'''Statuses'''—displays only the quotes with the specified status (Draft, Sent, Accepted, Rejected).
-*'''No receivables''' — displays only the quotes without receivables.
+*'''Has receivables''' - displays quotes with or without receivables in accordance with the filter value applied (Yes, No).
-*'''Unsent'''— displays only the unsent quotes.
+*'''Is sent''' - displays sent or unsent quotes in accordance with the filter value applied (Yes, No).
-For more info on quotes filter, please see the '''<U>[[Quotes list#Search quotes with filters|Search quotes with filter]]</U>''' page.
+*'''Is expired'''—displays expired or unexpired quotes in accordance with the filter value applied (Yes, No).
 [[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
-==='''Projects filter'''===
+==='''Quote requests fillter'''===
-Click the '''Projects''' menu on the top panel to display the list of projects:
-[[file:top panel menu projects.jpg|border|1000px]]
-The following filter is provided for that list:
-[[file:projects filter.jpg|border|1000px]]
+The filter look as follows:
-*'''Project code''' — displays only the projects with the code containing the entered value.
+[[File:Quote request filters.png|border|1000px]]
-*'''Primary manager''' — displays only the projects for a specific primary manager.
+*'''Quote request code'''—displays only the quote request with the code containing the entered value.
-*'''Secondary manager''' — displays only the projects for a specific secondary manager.
+*'''Quote request name'''—displays only the quote request with the name containing the specified text.
-*'''Client''' — displays only the projects for a specific client.
+*'''Description'''—displays only the quote request with the description containing the specified text.
-*'''Statuses''' — displays only the projects with the specified status (Active, Completed, Canceled).
+*'''Client'''—displays only the quote requests from a specific client.
-*'''Start date''' — displays only the projects which were started in the specified period of time.
+*'''Specialization'''—displays only the quote request with the specified specialization.
-*'''Deadline date''' — displays only the projects with deadlines in the specified period of time.
+*'''Statuses'''— filters the quote requests by a specific status (New, Quoted, Rejected).
-*'''Completion date''' — displays only the projects which were completed in the specified period of time.
+*'''Start date'''—displays only the quote requests which were started in the specified period of time.
-*'''Project name''' — displays only the projects with the name containing the specified text.
+*'''Delivery date'''—displays only the quote requests with the date of delivery in the specified period of time.
-*'''Description''' — displays only the projects with the description containing the specified text.
+*'''Created Date Range'''— displays only the quote requests with the created date in the specified period of time.
-*'''Specialization''' — displays only the projects with the specified specialization.
-*'''Receivable PO''' — displays only the projects containing the entered PO number determined by the client.
-*'''Overdue''' — displays only the overdue projects.
-*'''Free of charge''' — displays only the projects marked as free of charge.
-*'''Chargeable without receivables''' — displays only the projects with no receivables entered to pay by the client.
-*'''No jobs''' — displays only the projects without jobs.
-*'''Having chargeable jobs without payables''' — displays only the projects having chargeable jobs with no payable entered for the vendor.
-For more info on projects filter, please see the '''<U>[[Projects list#Search projects with filters|Search projects with filter]]</U>''' page.
 [[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
-==='''Jobs filter'''===
+==='''Projects filter'''===
-Click the '''Jobs''' menu on the top panel to display the list of jobs for the vendors in all the projects:
+The fillter looks as follows:
-[[file:top panel menu jobs.jpg|border|1000px]]
+[[File:Pr fil 3.png|border|1100px]]
-The following filter is provided for that list:
+*'''Project code'''—displays only the projects with the code containing the entered value.
-[[file:jobs filter.jpg|border|1000px]]
+*'''Project name'''—displays only the projects with the name containing the specified text.
-*'''Job code''' — displays only the jobs with the codes containing the entered symbols sequence.
+*'''Description'''—displays only the projects with the description containing the specified text.
-*'''Job name''' — displays only the jobs with the name containing the specified text.
+*'''Project tag'''—displays only the projects with the tag containing the specified text.
-*'''Statuses''' — displays only the jobs with the specified status (Draft, Proposed to vendor, Confirmed by vendor, Declined by vendor, Completed/Rejected by manager, Accepted by manager, Canceled).
+*'''Specialization'''—displays only the projects with the specified specialization.
-*'''Start date''' — displays only the jobs which were started in the specified period of time.
+*'''Client'''—displays only the projects for a specific client.
-*'''Deadline date''' — displays only the jobs with deadlines in the specified period of time.
+*'''Client tag'''—displays only the projects with the client tag containing the specified text.
-*'''Vendor''' — displays only the jobs fulfilled by the selected vendor.
+*'''Start date'''—displays only the projects which were started in the specified period of time.
-*'''Primary manager''' — displays only the jobs issued by a specific primary manager.
+*'''Deadline date'''—displays only the projects with deadlines in the specified period of time.
-*'''Service''' — displays only the jobs with the selected service.
+*'''Completion date'''—displays only the projects which were completed in the specified period of time.
-*'''Language pair''' — displays only the jobs with the selected language pair.
+*'''Statuses'''—displays only the projects with the specified status (Proposed by client, Active, confirmed by manager, Proposal rejected, Completed, Completion accepted, Completion rejected, Canceled).
-*'''Overdue''' — displays only the overdue jobs.
+*'''Overdue'''—displays overdue or not overdue projects in accordance with the filter value applied (Yes, No).
-*'''Unassigned''' — displays only the jobs without assigned vendors.
+*'''Free of charge'''—displays projects marked or unmarked as free of charge in accordance with the filter value applied (Yes, No).
-*'''Free of charge''' — displays only the jobs marked as free of charge.
+*'''Has receivables'''—displays projects with or without receivables in accordance with the filter value applied (Yes, No).
-*'''Chargeable without payables''' — displays only the jobs with no payable entered for the vendor.
+*'''Created from quote'''—displays only the created from quotes projects.
-For more info on jobs filter, please see the '''<U>[[Jobs list#Search jobs with filters|Search jobs with filter]]</U>''' page.
 [[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
@@ Line 1,092: / Line 689: @@
 ==='''Clients filter'''===
-Click the '''Clients''' menu on the top panel to display the list of your clients:
+The filter looks as follows:
-[[file:top panel menu clients.jpg|border|1000px]]
-The following filter is provided for that list:
-[[file:clients filter.jpg|border|1000px]]
-*'''Code''' — displays only the clients with the code containing the specified symbols combination.
-*'''Company name''' — displays only the clients with the company name containing the specified symbols combination.
-*'''Primary user''' — displays only the clients with the primary user name containing the entered symbols combination.
-*'''Email''' — displays only the clients with the email containing the specified symbols combination.
-*'''Statuses''' — displays only the clients with the specified status (Potential, Active, Inactive, Blacklisted).
-*'''Country''' — displays only the clients from the specific country.
-*'''Types''' — displays only the clients of the specified type (Company, Individual).
-For more info on clients filter, please see the '''<U>[[Clients list#Search clients with filters|Search clients with filter]]</U>''' page.
-[[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
-==='''Vendors filter'''===
-Click the '''Vendors ''' menu on the top panel to display the list of your vendors:
-[[file:top panel menu vendors.jpg|border|1000px]]
-The following filter is provided for that list:
-[[file:vendors filter.jpg|border|1000px]]
-*'''Code''' — displays the vendors with the code containing the specified symbols combination.
-*'''Company name''' — displays the vendors with the company name containing the specified symbols combination.
-*'''Primary user''' — displays the vendors with the primary user name containing the specified symbols combination.
-*'''Email''' — displays the vendors with the email containing the specified symbols combination.
-*'''Username''' — displays the vendors with the username containing the specified symbols combination.
-*'''Statuses''' — displays the vendors with the specified status (Potential, Active, Inactive, Blacklisted).
-*'''Country''' — displays the vendors from the specific country.
-*'''Types''' — displays the vendors of the specified type (Company, Freelancer, In-house).
-*'''Specialization''' — displays only the vendors with the specified specialization.
-*'''Language pair''' — displays only the vendors with the selected language pair.
-*'''Not occupied''' — displays the vendors with no active jobs.
-For more info on vendors filter, please see the '''<U>[[Vendors list#Search vendors with filters|Search vendors with filter]]</U>''' page.
-[[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
-==='''Clients prices filter'''===
-Go to '''Finances=>Clients=>Prices''' to display the list of all clients' prices:
+[[File:Cl filter.png|border|1000px]]
-[[file:menu clients prices.jpg|border|440px]]
+*'''Code'''—displays only the clients with the code containing the specified symbols combination.
-The following filter is provided for that list:
+*'''Types'''—displays only the clients of the specified type (Company, Individual).
-[[file:client prices filter.jpg|border|800px]]
+*'''Company name'''—displays only the clients with the company name containing the specified symbols combination.
-*'''Client''' - displays only the prices for the selected client.
+*'''Country'''—displays only the clients from the specific country.
-*'''Service''' - displays only the prices with the selected service.
+*'''Primary user'''—displays only the clients with the primary user name containing the entered symbols combination.
-*'''Language pair''' - displays only the prices with the selected language pair.
+*'''Email'''—displays only the clients with the email containing the specified symbols combination.
-*'''Specialization''' - displays only the prices with the specified specialization.
+*'''Note'''—displays only the clients with notes containing the specified symbols combination.
-*'''Unit''' - displays only the prices with the specified measurement unit.
+*'''Client tag'''—displays only the clients with '''<U>[[Manage client tags|tags]]</U>''' containing the specified symbols combination.
-*'''Price range''' -  displays only the prices within the specified price range.
+*'''Assignable'''—displays only clients that can or cannot be assigned to projects in accordance with the filter value applied (Yes, No).
-*'''Currency''' - displays only the prices with the specified type of currency.
+*'''Can log in'''—displays only clients that can or cannot log in in accordance with the filter value applied (Yes, No).
 [[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
@@ Line 1,182: / Line 717: @@
 ==='''Clients receivables filter'''===
-To display the list of all the clients' receivables, go to '''Finances=>Clients=>Project receivables''':
+The filter looks as follows:
-[[file:FMC project receivables.jpg|border|400px]]
-The following filter is provided for that list:
-[[file:client receivables filter.jpg|border|1000px]]
+[[File:Re filter.png|border|1000px]]
-*'''Receivable code''' — displays only the receivables with the specified symbols in the code.
+*'''Receivable code''' - displays only the receivables with the specified symbols in the code.
-*'''PO number''' — displays only the receivables with the entered PO number.
+*'''PO number''' - displays only the receivables with the entered PO number.
-*'''Client''' — displays only the receivables for the selected client.
+*'''Client''' - displays only the receivables for the selected client.
-*'''No PO number''' — displays only the receivables with no PO number entered.
+*'''Project name''' - displays only the receivables for the projects with the specified name.
-*'''No invoice''' — displays only the receivables with no invoice.
+*'''Project deadline date''' - displays only the receivables for the projects with the deadlines within the specified deadline range.
-*'''Project name''' — displays only the receivables for the projects with the specified name.
+*'''Project statuses''' - displays only the receivables for the projects with the specified statuses (Proposed by client, Active, confirmed by manager, Proposal rejected, Completed, Completion accepted, Completion rejected, Canceled).
-*'''Primary manager''' — displays only the receivables for the projects added by a specific primary manager.
+*'''Is invoiced''' - displays receivables which have been or have not been invoiced in accordance with the filter value applied (Yes, No).
-*'''Project statuses''' — displays only the receivables for the projects with the specified statuses (Active, Completed, Canceled).
+*'''Has PO number''' - displays receivables with or without PO number in accordance with the filter value applied (Yes, No).
-*'''Project deadline date''' — displays only the receivables for the projects with the deadlines within the specified deadline range.
+*'''Note (hidden from client)'''—displays only the receivables with notes hidden from the client containing the specified symbols combination.
-For more info on clients receivables filter, please see the '''<U>[[Clients receivables list#Search receivables with filters|Search receivables with filter]]</U>''' page.
+*'''Note (vissible to client)'''—displays only the receivables with notes visible to the client containing the specified symbols combination.
 [[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
@@ Line 1,214: / Line 745: @@
 ==='''Clients invoices filter'''===
-To display the list of all the clients' invoices, go to '''Finances=>Clients=>Invoices''':
+The filter looks as follows:
-[[file:FMC invoices.jpg|border|440px]]
+[[File:Cl invoices filter.png|border|1000px]]
-The following filter is provided for that list:
+*'''Code'''—displays only the invoices with the code containing the specified symbols combination.
-[[file:clients invoices filter.jpg|border|1000px]]
+*'''Payment method'''—displays only the invoices with the specified payment method.
-*'''Code''' — displays only the invoices with the code containing the specified symbols combination.
+*'''Total'''—displays only the invoices within the specified total amount range.
-*'''Creation date''' — displays only the invoices created within the specified date range.
+*'''Currency'''—displays only the invoices with the specified currency.
-*'''Due date''' — displays only the invoices with the due date within the specified date range.
+*'''Creation date'''—displays only the invoices created within the specified date range.
-*'''Client''' — displays only the invoices of a certain client.
+*'''Due date'''—displays only the invoices with the due date within the specified date range.
-*'''Overdue''' — displays only the overdue invoices.
+*'''Note'''—displays only the invoices with the note containing the specified symbols combination.
-*'''Not sent''' — displays only the invoices which have not been sent.
+*'''Overdue'''—displays only the invoices which are overdue or not in accordance with the filter value applied (Yes, No).
-*'''No linked payments''' — displays only the invoices which have no linked payments.
+*'''Is sent'''—displays only the invoices which have been sent or have not been sent according to the filter value applied (Yes, No).
-*'''Not fully covered''' — displays only the invoices which are not fully covered by payments.
+*'''Has linked payments'''—displays only the invoices with or without linked payments according to the filter value applied (Yes, No).
-For more info on clients invoices filter, please see the '''<U>[[Client invoices list#Search invoices with filters|Search invoices with filters]]</U>''' page.
+*'''Fully covered'''—displays only the fully covered or partially/not covered invoices in accordance with the filter value applied (Yes, No).
 [[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
@@ Line 1,244: / Line 775: @@
 ==='''Clients payments filter'''===
-To display the list of all the clients' payments, go to the '''Finances=>Clients=>Payments''' menu:
+The filter looks as follows:
-[[file:FMC payments.jpg|border|440px]]
+[[File:Paymm filter.png|border|1000px]]
-The following filter is provided for that list:
+*'''Code'''—displays only the payments with the code containing the specified symbols combination.
-[[file:clients payments filter.jpg|border|1000px]]
+*'''Note'''—displays the payments with notes containing the specified symbols combination.
-*'''Code''' — displays only the payments with the code containing the specified symbols combination.
+*'''Amount'''—displays the payments with the specified amount range.
-*'''Creation date''' — displays only the payments created within the specified date range.
+*'''Currency'''—displays only the payments with the specified type of currency.
-*'''Paid at date''' — displays only the payments received within the specified date range.
+*'''Creation date''' - displays only the payments created within the specified date range.
-*'''Client''' — displays only the payments from the specified client.
+*'''Paid at date''' - displays only the payments received within the specified date range.
-*'''No linked invoices''' — displays only the payments which have no linked invoices.
+*'''Has linked invoices''' - displays only the payments with or without linked invoices according to the filter value applied (Yes, No).
-*'''Not fully covered''' — displays only the payments which are not fully covered with invoices.
+*'''Is fully covered''' - displays only the payments which are fully covered or partially/not covered with invoices according to the filter value applied (Yes, No).
-For more info on clients payments filter, please see the '''<U>[[Client payments list#Search payments with filters|Search payments with filters]]</U>''' page.
 [[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
-==='''Vendors prices filter'''===
+==='''Clients prices filter'''===
-Go to '''Finances=>Vendors=>Prices''' to display the list of all vendors' prices:
+The filter looks as follows:
-[[file:menu vendors prices.jpg|border|440px]]
+[[File:Cl prices filters.png|border|1000px]]
-The following filter is provided for that list:
+*'''Client'''—displays only the prices for the selected client.
-[[file:vendor prices filter.jpg|border|800px]]
+*'''Client tag'''—displays only the prices with the client tag containing the specified text.
-*'''Vendor''' - displays only the prices for the selected vendor.
+*'''Language pair'''—displays only the prices with the selected language pair.
-*'''Service''' - displays only the prices with the selected service.
+*'''Service'''—displays only the prices with the selected service.
-*'''Language pair''' - displays only the prices with the selected language pair.
+*'''Specialization'''—displays only the prices with the specified specialization.
-*'''Specialization''' - displays only the prices with the selected specialization.
+*'''Unit''' - displays only the prices with the specified measurement unit.
-*'''Unit'''- displays only the prices with the specified measurement unit.
-*'''Price range'''-  displays only the prices within the specified price range.
-*'''Currency'''- displays only the prices with the specified type of currency.
-[[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
-==='''Vendors payables filter'''===
-To display the list of all the vendors' payables, go to the '''Finances=>Vendors=>Job payables''' menu:
-[[file:FMV job payables.jpg|border|440px]]
-The following filter is provided for that list:
-[[file:vendors payables filter.jpg|border|1000px]]
-*'''Payable code''' — displays only the payables with the specified symbols in the code.
-*'''Vendor''' — displays only the payables for the selected vendor.
-*'''Primary manager''' — displays only the payables for the projects added by a specific primary manager.
-*'''Job statuses''' — displays only the payables for the jobs with the specified statuses (Draft, Proposed to vendor, Confirmed by vendor, Declined by vendor, Completed/Rejected by manager, Accepted by manager, Canceled).
-*'''Job deadline date''' — displays only the payables for the jobs with the deadlines within the specified deadline range.
-*'''No invoice''' — displays only the payables with no invoice.
+*'''Price range'''—displays only the prices within the specified price range.
-For more info on vendors payables filter, please see the '''<U>[[Vendors payables list#Search payables with filters|Search payables with filters]]</U>''' page.
+*'''Currency'''—displays only the prices with the specified type of currency.
-[[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
-==='''Vendors invoices filter'''===
-To display the list of all the vendors' invoices, go to '''Finances=>Vendors=>Invoices''':
-[[file:FMV invoices.jpg|border|440px]]
-The following filter is provided for that list:
-[[file:vendors invoices filter.jpg|border|1000px]]
-*'''Code''' — displays only the invoices with the code containing the specified symbols combination.
-*'''Creation date''' — displays only the invoices created within the specified date range.
-*'''Due date''' — displays only the invoices with the due date within the specified date range.
-*'''Vendor''' — displays only the invoices of the specified vendor.
-*'''Overdue''' — displays only the overdue invoices.
-*'''No linked payments''' — displays only the invoices which have no linked payments.
-*'''Not fully covered''' — displays only the invoices which are not fully covered by payments.
-For more info on vendors invoices filter, please see the '''<U>[[Vendor invoices list#Search invoices with filters|Search invoices with filters]]</U>''' page.
-[[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
-==='''Vendors payments filter'''===
-To display the list of all the vendors' payments, go to the '''Finances=>Vendors=>Payments''' menu:
-[[file:FMV payments.jpg|border|440px]]
-The following filter is provided for that list:
-[[file:vendors payments filter.jpg|border|1000px]]
-'''Code''' — displays the payments with the code containing the specified symbols combination.
-'''Creation date''' — displays the payments created within the specified date range.
-'''Paid at date''' — displays the payments received within the specified date range.
-'''Vendor''' — displays the payments to the specified vendor.
-'''No linked invoices''' — displays the payments which have no linked invoices.
-'''Not fully covered''' — displays the payments which are not fully covered with invoices.
-For more info on vendors payments filter, please see the '''<U>[[Vendor payments list#Search payments with filters|Search payments with filters]]</U>''' page.
 [[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
@@ Line 1,375: / Line 823: @@
 =='''Reports'''==
-You can generate various business reports in the system. In this way, you can analyze the financial results of your activity for a defined period of time.
+There are several reports in the system enabling you to analyze the financial results of your activity for a defined period:
-Click the '''Reports''' menu on the top panel and choose required item:
-[[file:reports menu.jpg|border|250px]]
-Each of these menu screens is described below.
+[[File:Reports.1.png|border|180px]]
 ==='''General finances'''===
-This report shows dynamics of how revenues, income and expenses change over months.
+These reports show income dynamics and how finances by receivables, invoices, and payments change over months.
-To view the '''General finances''' report, go to '''Reports=>General finances''':
-[[file:reports general finances.jpg|border|250px]]
+===='''General finances by receivables'''====
-It will open '''Monthly finances by articles, invoices and payments''' page.
+To view the '''General finances by receivables''' reports, go to '''Reports ⇾ General finances ⇾ General finances by receivables''':
-You can select the period of time for reporting:
+[[File:General finances by receivables.png|border|400px]]
-[[file:rep gen finances filter.jpg|border|600px]]
+You can select the period of time for reporting and project tags:
-On this page, you can see the following reports:
+[[File:General finances by receivables filters.png|border|1000px]]
-===='''Monthly finances by articles'''====
+On this page, you can see the following report:
-This report shows the turnover, expenses and profit based on receivables in your projects and payables in the related jobs:
+*'''Monthly finances by receivables'''
-[[file:rep mon fin by art.jpg|border|800px]]
+This report shows the income dynamic based on receivables in your projects:
-===='''Monthly finances by invoices'''====
+[[File:Monthly finances by receivables.png|border|1000px]]
-This report shows the turnover, expenses and profit based on client and vendor invoices:
+===='''General finances by invoices'''====
-[[file:rep mon fin by invoices.jpg|border|800px]]
+To view the '''General finances by invoices''' reports, go to '''Reports ⇾ General finances ⇾ General finances by invoices''':
-===='''Monthly finances by payments'''====
+[[File:Monthly finances by invoices.png|border|400px]]
-This report shows the turnover, expenses and profit based on client and vendor payment:
+You can select the period of time for reporting:
-[[file:rep mon fin by pay.jpg|border|800px]]
+[[File:Finances by invoices filters.png|border|1000px]]
-For more info on general finances reports, please see the '''<U>[[Reports – General finances|General finances reports]]</U>''' page.
+On this page, you can see the following report:
-[[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
+*'''Monthly finances by invoices'''
-==='''Managers'''===
+This report shows the income dynamic based on client invoices:
-Here you may see your finances reports for each project manager of your team.
+[[File:Monthly finances by invoices1.png|border|1000px]]
-To view the '''Finances per manager by articles''' reports, go to '''Reports=>Managers=>Finances by articles''':
+===='''General finances by payments'''====
-[[file:Finances per manager by articles menu.jpg|border|440px]]
+To view the '''General finances by payments''' reports, go to '''Reports ⇾ General finances ⇾ General finances by payments''':
-You can select the period of time for reporting and the managers:
+[[File:General finances by payments.png|border|400px]]
-[[file:rep mon by man filter.jpg|border|440px]]
+You can select the period of time for reporting:
-On this page, you can see the following reports:
-===='''Monthly income per manager by articles'''====
-This report shows the turnover for each manager based on receivables in their projects:
-[[file:Rep mon inc per man by art.jpg|border|800px]]
-===='''Monthly  profit per manager by articles'''====
-This report shows the profit for each manager based on receivables in their projects:
-[[file:Rep mon prof per man by art.jpg|border|800px]]
-===='''Monthly income share per manager by articles'''====
-This report shows how the income share of each manager was changing each month:
-[[file:Rep mon income share per man by art.jpg|border|800px]]
-===='''Monthly profit share per manager by articles'''====
-This report shows how the profit share of each manager was changing each month:
-[[file:Rep mon prof share per man by art.jpg|border|800px]]
-===='''Income share per manager by articles'''====
-On this report you may see the shares of incomes each of your managers brings over the selected period:
-[[file:Rep income share per man by art.jpg|border|800px]]
-===='''Profit share per manager by articles'''====
-On this report you may see the shares of profit each of your managers brings over the selected period:
-[[file:Rep profit share per man by art.jpg|border|800px]]
-===='''Finances per manager by articles summary table'''====
-This table shows all income, expense and profit amounts per manager and month:
-[[file:Rep table finances per manager.jpg|border|800px]]
-For more info on finances per manager by articles reports, please see the '''<U>[[Reports – Managers – Finances by project|Finances per manager by articles reports]]</U>''' page.
-[[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
-==='''Clients'''===
-This menu screen contains several submenus:
-[[file:reports clients menu.jpg|border|440px]]
-Each of them is described below.
-===='''Finances by articles'''====
-To view the '''Finances by articles''' reports, go to '''Reports=>Clients=>Finances by articles''':
-[[file:menu rep clients fin by art.jpg|border|440px]]
-Here you may see your finances reports for each client based on the receivables.
-All amounts are converted to the basic currency of your account.
-You can select the period of time for reporting, manager, clients and minimum profit share if needed:
-[[file:rep fin per client by art filter.jpg|border|440px]]
-====='''Monthly income per client by articles'''=====
-This report shows the turnover per client based on receivables in their projects:
-[[file:Rep client fin by art income.jpg|border|800px]]
-====='''Monthly profit per client by articles'''=====
-This report shows the profit for each client based on receivables in their projects:
-[[file:rep client fin by art profit.jpg|border|800px]]
-====='''Monthly income share per client by articles'''=====
-This report shows how the income share of the client was changing each month:
-[[file:rep client fin by art income share.jpg|border|800px]]
-====='''Monthly profit share per client by articles'''=====
-This report shows how the profit share of each client was changing each month:
-[[file:rep client fin by art profit share.jpg|border|800px]]
-====='''Income share per client by articles'''=====
-On this report you may see the shares of income each your client brings over the selected period:
-[[file:Rep client fin by art income share pie.jpg|border|800px]]
+[[File:Finances by invoices filters.png|border|1000px]]
-====='''Profit share per client by articles'''=====
+On this page, you can see the following report:
-On this report you may see the shares of profit each your client brings over the selected period:
+*'''Monthly finances by payments'''
-[[file:rep client fin profit share pie.jpg|border|800px]]
+This report shows the income dynamic based on client payments:
-====='''Finances per client by articles summary table'''=====
+[[File:Monthly finances by payments1.png|border|1000px]]
-This table shows all income, expense and profit amounts per each client monthly:
+===='''Export data to Excel'''====
-[[file:rep fin per client by art table.jpg|border|800px]]
+You can export each type of general finances reports to Excel by clicking the "Export to Excel" button over the upper right corner of the table:
-For more info on finances per client by articles reports, please see the '''<U>[[Reports – Clients – Finances by project|Finances per client by articles reports]]</U>''' page.
+[[File:Export data1.png|border|1000px]]
 [[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
-===='''Income by invoices'''====
+==='''Income by invoices'''===
-To view the '''Income by invoices''' reports, go to '''Reports=>Clients=>Income by invoices''':
+To view the '''Income by invoices''', go to '''Reports⇾Income by invoices''':
-[[file:menu rep clients income by invoices.jpg|border|440px]]
+[[File:Income by invoices.png|border|150px]]
 Here you may see your finances reports for each client based on the client invoices.
-All amounts are converted to the basic currency of your account.
+All amounts are converted to the default currency of your account.
-You can select the period of time for reporting and the clients:
+You can select the period of time for reporting, clients, their types, and client country:
-[[file:rep clients income per client by invoices filter.jpg|border|440px]]
+[[File:Income by invoices (filters).PNG|border|1070px]]
-====='''Monthly income per client by invoices'''=====
+*'''Monthly income per client by invoices'''
-Here you can see the turnover per client based on the invoices you issued for them:
+Here you can see the income per client based on the invoices you issued for them:
-[[file:rep cl mon income by invoices.jpg|border|800px]]
+[[file:FA Rep mon income by invoices.jpg|border|800px]]
-====='''Monthly income share per client by invoices'''=====
+*'''Monthly income share per client by invoices'''
 This report shows how the share of invoices per clients was changing monthly:
-[[file:rep cl mon income share by invoices.jpg|border|800px]]
+[[file:FA Rep mon income share by invoices.jpg|border|800px]]
-====='''Income share per client by invoices'''=====
+*'''Income share per client by invoices'''
 This report shows the share of invoices per clients over the selected period of time:
-[[file:rep cl income share by invoices pie.jpg|border|800px]]
+[[file:FA Rep income share by invoices.jpg|border|800px]]
-====='''Monthly income per client by invoices summary table'''=====
+*'''Monthly income per client by invoices summary table'''
 This table shows all invoice amounts per client and month:
-[[file:rep cl mon income by invoices table.jpg|border|440px]]
+[[file:FA Rep mon income by invoices table.jpg|border|340px]]
-For more info on monthly income per client by invoices reports, please see the '''<U>[[Reports – Clients – Income by invoices|Monthly income per client by invoices reports]]</U>''' page.
+For more info on these reports, please see the '''<U>[[Reports – Clients – Income by invoices|Monthly income per client by invoices reports]]</U>''' page.
 [[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
-===='''Income by payments'''====
+==='''Income by payments'''===
-To view the '''Income by payments''' reports, go to '''Reports=>Clients=>Income by payments''':
+To view the '''Income by payments''' reports, go to '''Reports⇾Income by payments''':
-[[file:reports clients income by payments menu.jpg|border|440px]]
+[[File:Income by PAYM.png|border|150px]]
-These reports show how the clients were paying to you.
+These reports show how the clients were paying you.
-All amounts are converted to the basic currency of your account.
+All amounts are converted to the default currency of your account.
-You can select the period of time for reporting and the clients:
+You can select the period of time for reporting, clients, their types, and client country:
-[[file:rep cl mon income by payments filter.jpg|border|440px]]
+[[File:Income by invoices (filters).PNG|border|1070px]]
-====='''Monthly income per client by payments''' =====
+*'''Monthly income per client by payments'''
 Here you can see the amounts of payments per each client monthly:
-[[file:rep cl mon income by payments.jpg|border|800px]]
+[[file:FA Rep mon income by payments.jpg|border|800px]]
-====='''Monthly income share per client by payments'''=====
+*'''Monthly income share per client by payments'''
 Here you can see how the share of payments per client was changing monthly:
-[[file:rep cl mon income share by payments.jpg|border|800px]]
+[[file:FA Rep mon income share by payments.jpg|border|800px]]
-====='''Income share per client by payments'''=====
+*'''Income share per client by payments'''
 This diagram shows the share of each client in payments received over the specified period of time:
-[[file:rep cl income share by payments.jpg|border|800px]]
+[[file:FA Rep income share by payments.jpg|border|950px]]
-====='''Monthly income per client by payments summary table'''=====
+*'''Monthly income per client by payments summary table'''
 This table shows all payment amounts per client monthly:
-[[file:rep cl income by payments table.jpg|border|440px]]
+[[file:FA Rep mon income by payments table.jpg|border|400px]]
-For more info on monthly income per client by payments reports, please see the '''<U>[[Reports – Clients – Income by payments|Monthly income per client by payments reports]]</U>''' page.
-[[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
-==='''Vendors'''===
-This menu screen contains several submenus:
-[[file:reports vendors menu.jpg|border|440px]]
-Each of them is described below.
-===='''Expenses by invoices'''====
-To view the '''Expenses by invoices''' reports, go to '''Reports=>Vendors=>Expenses by invoices''':
-[[file:reports vendors exp by inv menu.jpg|border|440px]]
-These reports show the monthly amounts of your vendor invoices.
-All amounts are converted to the basic currency of your account.
-You can select the period of time for reporting and the vendors:
-[[file:rep ven mon by invoices filter.jpg|border|440px]]
-====='''Monthly expenses per vendor by invoices'''=====
-This diagram shows the amount of monthly invoices per each vendor:
-[[file:rep mon ven exp by inv.jpg|border|800px]]
-====='''Monthly expenses share per vendor by invoices'''=====
-This graph shows how the share of the invoiced amounts per vendor was changing monthly:
-[[file:rep ven mon exp share.jpg|border|800px]]
-====='''Expenses share per vendor by invoices'''=====
-This diagram shows the share of the invoiced amount per each vendor:
-[[file:rep ven exp share pie.jpg|border|800px]]
-====='''Monthly expenses per vendor by invoices summary table'''=====
-This table shows the invoiced amount per each vendor monthly.
-[[file:rep ven exp by inv table.jpg|border|440px]]
-For more info on expenses by invoices reports, please see the '''<U>[[Reports – Vendors – Expenses by invoices|Expenses by invoices]]</U>''' page.
-[[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
-===='''Expenses by payments'''====
-To view the '''Expenses by payments''' reports, go to '''Reports=>Vendors=>Expenses by payments''':
-[[file:reports vendors exp by pay menu.jpg|border|440px]]
-Here you may see the monthly amounts of your vendor payments.
-All amounts are converted to the basic currency of your account.
-You can select the period of time for reporting and the vendors:
-[[file:rep ven by pay filter.jpg|border|440px]]
-====='''Monthly expenses per vendor by payments'''=====
-This diagram shows the amount of monthly payments per each vendor:
-[[file:rep ven expenses by payment.jpg|border|800px]]
-====='''Monthly expenses share per vendor by payments'''=====
-This graph shows how the share of the paid amounts per vendor was changing monthly:
-[[file:rep ven expenses by payment share.jpg|border|800px]]
-====='''Expenses share per vendor by payments'''=====
-This diagram shows the share of the paid amount per each vendor:
-[[file:rep ven exp by paym share pay.jpg|border|800px]]
-====='''Monthly expenses per vendor by payments summary table'''=====
-This table shows paid amount per each vendor monthly and resumes your expenses with “Whole period” column and “All vendors” row:
-[[file:rep ven exp by paym table.jpg|border|440px]]
-For more info on expenses by payments reports, please see the '''<U>[[Reports – Vendors – Expenses by payments|Expenses by payments]]</U>''' page.
+For more details, please see the '''<U>[[Reports – Clients – Income by payments|Monthly income per client by payments reports]]</U>''' page.
-[[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
-==='''Language pairs'''===
-To view the '''Language pairs''' reports, go to '''Reports=>Language pairs=>Finances by articles''':
-[[file:reports lang pairs menu.jpg|border|440px]]
-Here you may see the finances of specific language pairs.
-You can select the period of time for reporting and the language pairs:
-[[file:rep lang pairs filter.jpg|border|440px]]
-===='''Monthly income per language pair by articles'''====
-This report shows the turnover per language pair based on receivables in the related projects:
-[[file:rep lang pairs income.jpg|border|800px]]
-===='''Monthly profit per language pair by articles'''====
-This report shows the profit for each language pair based on receivables in the related projects:
-[[file:rep lang pairs profit.jpg|border|800px]]
-===='''Monthly income share per language pair by articles'''====
-This report shows how the income share of each language pair was changing each month:
-[[file:rep lang pairs monthly  income share.jpg|border|800px]]
-===='''Monthly profit share per language pair by articles'''====
-This report shows how the profit share of each language pair was changing each month:
-[[file:rep lang pairs monthly profit share.jpg|border|800px]]
-===='''Income share per language pair by articles'''====
-On this report you may see the shares of income each of the language pairs brings over the selected period:
-[[file:rep lang pairs income share.jpg|border|800px]]
-===='''Profit share per language pair by articles'''====
-On this report you may see the shares of profit each of the language pairs brings over the selected period:
-[[file:rep lang pairs profit share.jpg|border|800px]]
-===='''Finances per language pair by articles summary table'''====
-This table shows all income, expense and profit amounts per language pair and month:
-[[file:rep lang pairs fin table.jpg|border|800px]]
-[[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
-==='''Services'''===
-To view the '''Services''' reports, go to '''Reports=>Services=>Finances by articles''':
-[[file:reports services menu.jpg|border|440px]]
-Here you may see the finances of specific services.
-You can select the period of time for reporting and the services:
-[[file:rep serv finances filter.jpg|border|440px]]
-===='''Monthly income per service by articles'''====
-This report shows the turnover per service based on receivables in the related projects:
-[[file:rep serv mon inc by article.jpg|border|800px]]
-===='''Monthly profit per service by articles'''====
-This report shows the profit for each service based on receivables in the related projects:
-[[file:rep serv mon profit by article.jpg|border|800px]]
-===='''Monthly income share per service by articles'''====
-This report shows how the income share of each service was changing each month:
-[[file:rep serv mon income share by article.jpg|border|800px]]
-===='''Monthly profit share per service by articles'''====
-This report shows how the profit share of each service was changing each month:
-[[file:rep serv mon profit share by article.jpg|border|800px]]
-===='''Income share per service by articles'''====
-On this report you may see the shares of incomes each of the services brings over the selected period:
-[[file:rep serv inc share.jpg|border|800px]]
-===='''Profit share per service by articles'''====
-On this report you may see the shares of profit each of the services brings over the selected period:
-[[file:rep serv prof share.jpg|border|800px]]
-===='''Finances per service by articles summary table'''====
-This table shows all income, expense and profit amounts per service and month:
-[[file:rep serv finances table.jpg|border|800px]]
 [[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.
@@ Line 1,840: / Line 979: @@
 =='''Export data'''==
-'''On every page (quotes, projects, jobs, invoices, payments etc.) you can export the tables into xls.'''
+On every main page, you can export the tables into Excel.
-Let’s take the
-<span style="background-color:yellow"> <U>  [https://cloud.protemos.com/project/index '''Projects'''] </U> </span> page as example:
-[[File:export to xls example.jpg|border|800px]]
-If you press "'''Export to Excel'''", you will get the file with exported data and will be able to use it for backup, analysis,
-import or any other purpose you might need.
-==='''Export quotes data to excel'''===
-For instructions on how to export quotes data to excel, please see the '''<U>[[Quotes list#Export to Excel|Export quotes data to excel]]</U>''' section.
-==='''Export projects data to excel'''===
-For instructions on how to export projects data to excel, please see the '''<U>[[Projects list#Export to Excel|Export projects data to excel]]</U>''' section.
-==='''Export jobs data to excel'''===
+To do so, go to the required menu and click the '''"Export to Excel"''' button:
-For instructions on how to export jobs data to excel, please see the '''<U>[[Jobs list#Export|Export jobs data to excel]]</U>''' section.
+[[File:Exe.png|border|150px]]
-==='''Export clients data to excel'''===
+For instructions on how to export the required data to Excel, please click the corresponding links:
-For instructions on how to export clients data to excel, please see the '''<U>[[Clients list#Export to Excel|Export clients data to excel]]</U>''' section.
+*'''<U>[[Quotes list#Export to Excel|Export quotes data to Excel]]</U>'''
-==='''Export clients receivables to excel'''===
+*'''<U>[[Projects list#Export to Excel|Export projects data to Excel]]</U>'''
-For instructions on how to export clients receivables to excel, please see the '''<U>[[Clients receivables list#Export to Excel|Export clients receivables to excel]]</U>''' section.
+*'''<U>[[Clients list#Export to Excel|Export clients data to Excel]]</U>'''
-==='''Export clients invoices to excel'''===
+*'''<U>[[Client_prices_list#Import_and_export_prices|Export clients prices to Excel]]</U>'''
-For instructions on how to export clients invoices to excel, please see the '''<U>[[Client invoices list#Export to Excel|Export clients invoices to excel]]</U>''' section.
+*'''<U>[[Clients receivables list#Export to Excel|Export clients receivables to Excel]]</U>'''
-==='''Export clients payments to excel'''===
+*'''<U>[[Client invoices list#Export to Excel|Export clients invoices to Excel]]</U>'''
-For instructions on how to export clients payments to excel, please see the '''<U>[[Client payments list#Export to Excel|Export clients payments to excel]]</U>''' section.
+*'''<U>[[Client payments list#Export to Excel|Export clients payments to Excel]]</U>'''
-==='''Export vendors data to excel'''===
+*'''<U>[[Reports – General finances#Export data to Excel|Export general finances reports data to Excel]]</U>'''
-For instructions on how to export vendors data to excel, please see the '''<U>[[Vendors list#Export to Excel|Export vendors data to excel]]</U>''' section.
+=='''Additional information'''==
+The system supports all the modern browsers. However, some outdated browsers (e.g., Opera 12.17) may have issues.
-==='''Export vendors payables to excel'''===
+If you experience issues, we recommend using the modern browser. We are improving the system all the time.
-For instructions on how to export vendors payables to excel, please see the '''<U>[[Vendors payables list#Export to Excel|Export vendors payables to excel]]</U>''' section.
+That’s why its user interface may change and look a little bit differently from the one described above.
-==='''Export vendors invoices to excel'''===
+However, we try to update this manual accordingly. If you notice some discrepancies between the description and the real functionality, please tell us (od@protemos.com).
-For instructions on how to export vendors invoices to excel, please see the '''<U>[[Vendor invoices list#Export to Excel|Export vendors invoices to excel]]</U>''' section.
-==='''Export vendors payments to excel'''===
+<span style="color:red"> Attention!</span> Some links on this page may refer to the features of the Enterprise account type.
-For instructions on how to export vendors payments to excel, please see the '''<U>[[Vendor payments list#Export to Excel|Export vendors payments to excel]]</U>''' section.
 [[File:Redirect.jpg|40px|link=Freelance edition user manual]] Back to the '''table of contents'''.

Difference between revisions of "Freelance edition user manual"

Latest revision as of 11:37, 19 June 2023

Contents

Get started with Protemos

My profile settings

System settings

Account

Delete account

System values

Object codes

Payment methods

Taxes

Reminders

SMTP Server

Client portal

Add clients

Add clients manually

Import and export clients

Add new quote

Quote sections

Add new project

Project sections

Create CAT log conversion schemes

Create invoices

Invoices list

Invoice sections

Record payments

Client prices

Filters

Quotes filter

Quote requests fillter

Projects filter

Clients filter

Clients receivables filter

Clients invoices filter

Clients payments filter

Clients prices filter

Reports

General finances

General finances by receivables

General finances by invoices

General finances by payments

Export data to Excel

Income by invoices

Income by payments

Export data

Additional information

Navigation menu

Search